Deadline of this Job: 12 October 2022
JOB DETAILS:
Made in Rwanda Secretariat Program Manager
Level:2.IV
Job description
• Lead and manage the Made in Rwanda Secretariat
• Coordinate the implementation of the Made in Rwanda Policy interventions between various government institutions
• Set up and conduct a monitoring and evaluation framework for each specific activity
• Present findings on the implementation of the MIR Policy
• Support implementing institutions in requesting funds for MIR interventions
• Implement all MINICOM activities under the Mind Set Change Pillar of the MIR Policy
• Coordinate the efforts of the MIR Policy with those of the Economic Diplomacy Programme.
Minimum Qualifications
• Master's Degree in Economics
3 Years of relevant experience
• Master's Degree in Management
3 Years of relevant experience
• Master’s Degree in Business Administration
3 Years of relevant experience
Competency and Key Technical Skills
• N/A
• Strong critical thinking skills and excellent problem solving skills.
• Inclusiveness
• Accountability
• Communication
• Teamwork
• Client/citizen focus
• Professionalism
• Commitment to continuous learning
• Analytical, problem-solving and critical thinking skills.
• Good presentation skills and ability to communicate with various audiences, including end users and managers
• Ability to work independently and lead a team
• Experience and knowledge in project Management, business management or International trade can be an added value
• Time management and multi-tasking skills
• Proficiency in MS Office (Word, Excel, Power Point, Outlook)
Deadline of this Job: 06 October 2022
JOB DETAILS:
Senior Administrative Assistant
Please submit your CV, Cover Letter and National ID by October 5th, 2022.
This senior level administrative assistant, while maintaining strict confidentiality, collaborates with teammates to perform very skilled and detailed administrative work that directly advances the operations and objectives of the department served, providing a full suite of highly skilled support functions to a large work group and generally directly support a senior director. May act as the team lead for other support assistants.
Responsibilities
• Maintains a personal relationship with Jesus Christ. Is a consistent witness for Jesus Christ, maintains a courteous, Christ-like attitude in dealing with people within and outside of Compassion, and faithfully upholds Compassion’s ministry in prayer.
• Acts as an advocate to raise the awareness of the needs of children. Understands Christ’s mandate to protect children. Commits to and prioritizes child protection considerations in all decision-making, tasks and activities across the ministry. Abides by all behavioral expectations in Compassion’s Statement of Commitment to Child Protection and Code of Conduct. Reports any concerns of abuse, neglect or exploitation of children through Compassion’s internal reporting process and appropriately supports responses to incidents if they occur.
• Performs skilled support work entering complex electronic data, researching, retrieving, and formatting information and data requiring highly specialized knowledge of the assigned work group.
• Focusing on work product outcomes, and working as the work group process expert, may direct the tasks of other assistants or similar level staff and may serve as team lead.
• Drafts and/or proofread records, documents, or forms and other correspondence on behalf of leader or department professional practitioners. Often schedules large and complex meetings, records meeting minutes, coordinates travel, welcomes and hosts visitors, and prepares agendas and itineraries.
• Answers questions, explain processes, and correspond with people concerning specific and detailed information within the assigned department or work group. May directly oversee data report creation, tracking, and dissemination for the department or work group supported.
• May perform support work such as answering phones, routing calls, conveying messages, and performing light manual labor such as delivering office supplies, arranging chairs, and placing refreshments or brochures and displays.
• Often communicates with staff in other countries to facilitate processing of information or work product, follow-up on accuracy and process compliance, and ensure clear understanding between functions on major issues.
• May administer programs requiring subject matter expertise within the disciplines of the work group supported, as well as gathering, evaluating and reporting on data related to the assigned department or client departments.
• May order supplies or services, arrange for shipping or transportation, or provide other logistical services in accordance with standard practices and policies or direct the work of other staff to accomplish these tasks. May provide notary services as required.
• Provides coaching and advice to other staff and client groups.
Faith
• Has a personal relationship with Jesus Christ.
Culture
• Accountable for supporting, upholding, and engaging in Compassion's core "Cultural Behaviors" in all internal and external communication and relationships.
Education
• Bachelor degree in Business administration, technology or related fields
Experience
• 5 years Relevant experience working in this or a related field.
Licenses and Certifications
• None
*Equivalent education, training and/or certification may be substituted for experience and education shown above
Working Environment
Office – Standard Office Environment
Physical Demands
Sitting, standing, and/or walking for up to 8 hours per day
Travel Requirements
May be required to travel up to 10% of normal schedule
JOB DETAILS:
Senior Administrative Assistant
Please submit your CV, Cover Letter and National ID by October 5th, 2022.
This senior level administrative assistant, while maintaining strict confidentiality, collaborates with teammates to perform very skilled and detailed administrative work that directly advances the operations and objectives of the department served, providing a full suite of highly skilled support functions to a large work group and generally directly support a senior director. May act as the team lead for other support assistants.
Responsibilities
• Maintains a personal relationship with Jesus Christ. Is a consistent witness for Jesus Christ, maintains a courteous, Christ-like attitude in dealing with people within and outside of Compassion, and faithfully upholds Compassion’s ministry in prayer.
• Acts as an advocate to raise the awareness of the needs of children. Understands Christ’s mandate to protect children. Commits to and prioritizes child protection considerations in all decision-making, tasks and activities across the ministry. Abides by all behavioral expectations in Compassion’s Statement of Commitment to Child Protection and Code of Conduct. Reports any concerns of abuse, neglect or exploitation of children through Compassion’s internal reporting process and appropriately supports responses to incidents if they occur.
• Performs skilled support work entering complex electronic data, researching, retrieving, and formatting information and data requiring highly specialized knowledge of the assigned work group.
• Focusing on work product outcomes, and working as the work group process expert, may direct the tasks of other assistants or similar level staff and may serve as team lead.
• Drafts and/or proofread records, documents, or forms and other correspondence on behalf of leader or department professional practitioners. Often schedules large and complex meetings, records meeting minutes, coordinates travel, welcomes and hosts visitors, and prepares agendas and itineraries.
• Answers questions, explain processes, and correspond with people concerning specific and detailed information within the assigned department or work group. May directly oversee data report creation, tracking, and dissemination for the department or work group supported.
• May perform support work such as answering phones, routing calls, conveying messages, and performing light manual labor such as delivering office supplies, arranging chairs, and placing refreshments or brochures and displays.
• Often communicates with staff in other countries to facilitate processing of information or work product, follow-up on accuracy and process compliance, and ensure clear understanding between functions on major issues.
• May administer programs requiring subject matter expertise within the disciplines of the work group supported, as well as gathering, evaluating and reporting on data related to the assigned department or client departments.
• May order supplies or services, arrange for shipping or transportation, or provide other logistical services in accordance with standard practices and policies or direct the work of other staff to accomplish these tasks. May provide notary services as required.
• Provides coaching and advice to other staff and client groups.
Faith
• Has a personal relationship with Jesus Christ.
Culture
• Accountable for supporting, upholding, and engaging in Compassion's core "Cultural Behaviors" in all internal and external communication and relationships.
Education
• Bachelor degree in Business administration, technology or related fields
Experience
• 5 years Relevant experience working in this or a related field.
Licenses and Certifications
• None
*Equivalent education, training and/or certification may be substituted for experience and education shown above
Working Environment
Office – Standard Office Environment
Physical Demands
Sitting, standing, and/or walking for up to 8 hours per day
Travel Requirements
May be required to travel up to 10% of normal schedule
Deadline of this Job: 13 October 2022
JOB DETAILS:
Executive Assistant
The Peace Corps is an independent U.S. Government agency that sends American volunteers around the world to aid countries to fulfill their development needs. The Peace Corps has programs in 65 countries with approximately 7,000 American volunteers of all ages and backgrounds.
Background
The Peace Corps is an independent U.S. Government agency that sends American volunteers around the world to aid countries to fulfill their development needs. The three goals of the Peace Corps are:
• To help the people of interested countries in meeting their needs for trained men and women;
• To help promote a better understanding of Americans on the part of peoples served;
• To help promote a better understanding of other people on the part of Americans.
The Peace Corps currently operates in 65 countries, with over 7,000 American volunteers of all ages and backgrounds.
Peace Corps originally opened its program in Rwanda in 1974, working for 20 years before closing its offices in 1994. It reopened its program in 2008 and Peace Corps Volunteers are currently working in two sectors (Education and Health). We are seeking an enthusiastic individual who is a team player and self-starter with moral integrity to fill this vacancy.
Basic Function
Under the supervision of the Director of Management and Operations (DMO), the Executive Assistant serves as the primary clerical and administrative support to the Executive and Senior Management Team. This includes the role of timekeeping for Personal Services Contractors (PSCs), the primary Point of Contact for PC Rwanda office events/activities, serving as the Protocol Officer, and being Post’s Records Liaison.
The Executive Assistant is also the Receptionist (receiving and greeting visitors to the office, answering incoming calls, sorting and distributing mail, etc.) and one of the Receiving Clerks. Serves as back-up for Volunteer Liaison, assisting with PCV travel, VISAs and Banking. She is also responsible for entering PCV whereabouts information into VIDA.
Duties And Responsibilities
Support to the Senior Management Team
• Draft letters and email correspondence in proper format for the Executive Team & Senior Management Team.
• Control access to Staff as directed, by screening visitors and calls;
• Conference Room Calendars/Scheduling. Meeting Coordination as requested.
• Take minutes of meetings as requested
• Immediately communicates Volunteer safety and security concerns and issues to the Safety and Security Manager (SSM) and CD. Knowledgeable and supportive of Peace Corps safety and security policies and procedures, including the timely reporting of suspicious incidents, persons or articles.
• Perform additional support as requested, if approved by Supervisor/DMO.
• Update Duty Officer Roster and circulate schedule on a weekly basis to PC Rwanda, PC HQ Country Desk Unit, and the US Embassy; Create Annual Duty Officer Schedule, Ensure Duty Bag contains accurate materials and is distributed to the Duty Officer timely.
• Act as PC Rwanda Point of Contact for Monitoring Quarterly Mandatory Training: receives training reports and ensures trainings have been completed by all staff; informs DMO and staff supervisor if items are incomplete
Administrative Duties
• Timekeeping records for PSCs. This requires intermediate skills in Microsoft Excel as well as monitoring and ensuring policy adherence of colleagues.
• Serves as PC/Rwanda’s protocol officer, undertaking such tasks as compiling the swearing in invitation list, coordinating swearing-in events, Peace Corps participation at the 4th of July reception (in collaboration with the embassy), mailings of holiday cards, annual reports, etc.
• Ensure administrative forms are current and saved in the correct location.
• Ensure staff shared calendar reflects all staff A/L and major events.
• Track various staff acknowledgement items such as: staff handbook acknowledgement, annual IT/HR/Admin non-confidential acknowledgements, tracking sheets for Government Funded Equipment (GFE)/Phone or Data Plans, etc.
• Track Office Supplies Inventory and disperse to staff upon request
• Ensure staff whereabouts are known and maintained on a shared calendar (absences from the office longer than 2 days)
• Coordinate International Travel for all non-USDH staff
Event Coordination
• Office Event Culture Champion. This duty includes creating 6 staff events per year that build camaraderie and culture. The role is to gather feedback from staff to determine the events that will build positive office teamwork and excitement, plan the event, secure a team to assist if needed, and execute the event.
• Maintain a visible Events Calendar in the office
• Staff Administrative Events: Coordinate needed group activities such as Covid Testing, carpools to the Embassy for events, etc. Coordinate events such as the Staff Retreat and Swearing In by performing the following duties
1. Enlisting a committee for each event
2. Creating a project plan to include budget, tasks, contracts required, etc. using an approved template
3. Preparing and submitting requests for payments
4. Coordination travel plan for vehicle trips with the Motorpool Supervisor
5. Tracking contracts and expenses to ensure adherence and communicating non-compliance to a Contracting Officer
6. Purchasing supplies and creating detailed requirements for any contract needed
7. Communicating event status to all stakeholders
Reception, Communications
• Update and maintain staff contact lists and organizational charts
• Coordinate visitors with security guards: verify visitor business interests, log in visitors, check visitor badges, and ensure non-Mission personnel are escorted while in the compound;
• Receive and refer visitors and telephone callers to respective staff members within the PC Rwanda office;
• Contribute to organizational efficiency by assisting visitors/callers with needed information
• Record and letter correspondence, invoices, and packages as appropriate on a daily basis;
• Maintain the bulletin board in the reception area and copy room;
Records Management
• Act as PC Rwanda Point of Contact for Records Management.
1. Advises office on records management questions and issues.
2. Ensure paper and electronic filing is accurate and current for all departments
3. Attend all HQ Records Management meetings, summarize meeting information, communicates information to the office and assigns actions to staff
4. Completes all required training
• Coordinates distribution, completion, and return of annual File Plan to the Records Management Office (RMO).
• Transfers paper records to off-site storage.
• Arranges with the RMO to accession permanent records to the National Archives.
• Coordinates records management discussions with the RMO to resolve office records management issues.
Billing and Receiving
• Verify calls and courier services against vendor invoices monthly, and submit personal calls made or courier services used to FA to prepare Bills of Collection;
• Perform duties as the a Receiving Clerk for stationery supplies, and GSM supplies, including unpacking, identifying, verifying, and acknowledge receipt of items against ordering documents;
• Receive and log all incoming bills and distribute to appropriate staff for payment;
• Locate and assemble administrative information needed for Bills of Collection; Required Qualifications
• Knowledge: Knowledge of office management procedures, supporting a senior management team, and coordinating events. Excellent knowledge of computers, with use in Microsoft Word, Excel, PowerPoint, Outlook, and the Internet. Must be able to multi task and work independently, taking responsibility of front office.
• Education: Four-year diploma or University degree in Business Administration or related field.
• Prior Work Experience: Five years’ experience in administration/ and/or customer service.
• Language Proficiency: Fluent English (written and spoken); Fluent Kinyarwanda (written and spoken).
• Abilities and Skills: Excellent interpersonal skills/relationships with colleagues and volunteers. Confidence in both collaborating with colleagues and in holding colleagues accountable to processes and deadlines. Ability to prioritize, multi task, remain calm under pressure and be a focused and dedicated team player. Ability to communicate effectively and professionally, including maintaining confidentiality. Agility and flexibility with changing priorities and new situations.
JOB DETAILS:
Executive Assistant
The Peace Corps is an independent U.S. Government agency that sends American volunteers around the world to aid countries to fulfill their development needs. The Peace Corps has programs in 65 countries with approximately 7,000 American volunteers of all ages and backgrounds.
Background
The Peace Corps is an independent U.S. Government agency that sends American volunteers around the world to aid countries to fulfill their development needs. The three goals of the Peace Corps are:
• To help the people of interested countries in meeting their needs for trained men and women;
• To help promote a better understanding of Americans on the part of peoples served;
• To help promote a better understanding of other people on the part of Americans.
The Peace Corps currently operates in 65 countries, with over 7,000 American volunteers of all ages and backgrounds.
Peace Corps originally opened its program in Rwanda in 1974, working for 20 years before closing its offices in 1994. It reopened its program in 2008 and Peace Corps Volunteers are currently working in two sectors (Education and Health). We are seeking an enthusiastic individual who is a team player and self-starter with moral integrity to fill this vacancy.
Basic Function
Under the supervision of the Director of Management and Operations (DMO), the Executive Assistant serves as the primary clerical and administrative support to the Executive and Senior Management Team. This includes the role of timekeeping for Personal Services Contractors (PSCs), the primary Point of Contact for PC Rwanda office events/activities, serving as the Protocol Officer, and being Post’s Records Liaison.
The Executive Assistant is also the Receptionist (receiving and greeting visitors to the office, answering incoming calls, sorting and distributing mail, etc.) and one of the Receiving Clerks. Serves as back-up for Volunteer Liaison, assisting with PCV travel, VISAs and Banking. She is also responsible for entering PCV whereabouts information into VIDA.
Duties And Responsibilities
Support to the Senior Management Team
• Draft letters and email correspondence in proper format for the Executive Team & Senior Management Team.
• Control access to Staff as directed, by screening visitors and calls;
• Conference Room Calendars/Scheduling. Meeting Coordination as requested.
• Take minutes of meetings as requested
• Immediately communicates Volunteer safety and security concerns and issues to the Safety and Security Manager (SSM) and CD. Knowledgeable and supportive of Peace Corps safety and security policies and procedures, including the timely reporting of suspicious incidents, persons or articles.
• Perform additional support as requested, if approved by Supervisor/DMO.
• Update Duty Officer Roster and circulate schedule on a weekly basis to PC Rwanda, PC HQ Country Desk Unit, and the US Embassy; Create Annual Duty Officer Schedule, Ensure Duty Bag contains accurate materials and is distributed to the Duty Officer timely.
• Act as PC Rwanda Point of Contact for Monitoring Quarterly Mandatory Training: receives training reports and ensures trainings have been completed by all staff; informs DMO and staff supervisor if items are incomplete
Administrative Duties
• Timekeeping records for PSCs. This requires intermediate skills in Microsoft Excel as well as monitoring and ensuring policy adherence of colleagues.
• Serves as PC/Rwanda’s protocol officer, undertaking such tasks as compiling the swearing in invitation list, coordinating swearing-in events, Peace Corps participation at the 4th of July reception (in collaboration with the embassy), mailings of holiday cards, annual reports, etc.
• Ensure administrative forms are current and saved in the correct location.
• Ensure staff shared calendar reflects all staff A/L and major events.
• Track various staff acknowledgement items such as: staff handbook acknowledgement, annual IT/HR/Admin non-confidential acknowledgements, tracking sheets for Government Funded Equipment (GFE)/Phone or Data Plans, etc.
• Track Office Supplies Inventory and disperse to staff upon request
• Ensure staff whereabouts are known and maintained on a shared calendar (absences from the office longer than 2 days)
• Coordinate International Travel for all non-USDH staff
Event Coordination
• Office Event Culture Champion. This duty includes creating 6 staff events per year that build camaraderie and culture. The role is to gather feedback from staff to determine the events that will build positive office teamwork and excitement, plan the event, secure a team to assist if needed, and execute the event.
• Maintain a visible Events Calendar in the office
• Staff Administrative Events: Coordinate needed group activities such as Covid Testing, carpools to the Embassy for events, etc. Coordinate events such as the Staff Retreat and Swearing In by performing the following duties
1. Enlisting a committee for each event
2. Creating a project plan to include budget, tasks, contracts required, etc. using an approved template
3. Preparing and submitting requests for payments
4. Coordination travel plan for vehicle trips with the Motorpool Supervisor
5. Tracking contracts and expenses to ensure adherence and communicating non-compliance to a Contracting Officer
6. Purchasing supplies and creating detailed requirements for any contract needed
7. Communicating event status to all stakeholders
Reception, Communications
• Update and maintain staff contact lists and organizational charts
• Coordinate visitors with security guards: verify visitor business interests, log in visitors, check visitor badges, and ensure non-Mission personnel are escorted while in the compound;
• Receive and refer visitors and telephone callers to respective staff members within the PC Rwanda office;
• Contribute to organizational efficiency by assisting visitors/callers with needed information
• Record and letter correspondence, invoices, and packages as appropriate on a daily basis;
• Maintain the bulletin board in the reception area and copy room;
Records Management
• Act as PC Rwanda Point of Contact for Records Management.
1. Advises office on records management questions and issues.
2. Ensure paper and electronic filing is accurate and current for all departments
3. Attend all HQ Records Management meetings, summarize meeting information, communicates information to the office and assigns actions to staff
4. Completes all required training
• Coordinates distribution, completion, and return of annual File Plan to the Records Management Office (RMO).
• Transfers paper records to off-site storage.
• Arranges with the RMO to accession permanent records to the National Archives.
• Coordinates records management discussions with the RMO to resolve office records management issues.
Billing and Receiving
• Verify calls and courier services against vendor invoices monthly, and submit personal calls made or courier services used to FA to prepare Bills of Collection;
• Perform duties as the a Receiving Clerk for stationery supplies, and GSM supplies, including unpacking, identifying, verifying, and acknowledge receipt of items against ordering documents;
• Receive and log all incoming bills and distribute to appropriate staff for payment;
• Locate and assemble administrative information needed for Bills of Collection; Required Qualifications
• Knowledge: Knowledge of office management procedures, supporting a senior management team, and coordinating events. Excellent knowledge of computers, with use in Microsoft Word, Excel, PowerPoint, Outlook, and the Internet. Must be able to multi task and work independently, taking responsibility of front office.
• Education: Four-year diploma or University degree in Business Administration or related field.
• Prior Work Experience: Five years’ experience in administration/ and/or customer service.
• Language Proficiency: Fluent English (written and spoken); Fluent Kinyarwanda (written and spoken).
• Abilities and Skills: Excellent interpersonal skills/relationships with colleagues and volunteers. Confidence in both collaborating with colleagues and in holding colleagues accountable to processes and deadlines. Ability to prioritize, multi task, remain calm under pressure and be a focused and dedicated team player. Ability to communicate effectively and professionally, including maintaining confidentiality. Agility and flexibility with changing priorities and new situations.
Deadline of this Job: 08 October 2022
JOB DETAILS:
Operations Manager
Company Description
SNV the Netherlands Development Organization is an international not-for-profit development organisation working in over 26 developing countries for more than 50 years. In Rwanda SNV has been working for more than 30 years to improve people’s livelihoods by strengthening the capacities of public and private sector organisations. SNV works in full alignment with Rwanda’s development agenda. It does so by helping to realise the national development goals in three sectors: Agriculture; Renewable Energy; and Water, Sanitation and Hygiene. SNV supports development in these sectors by working with government, civil society, and private sector organisations. It does so by providing three types of interrelated services: capacity development, knowledge development, and supporting evidence based policy dialogue by national stakeholders.
Context and Purpose of the Job
Works closely with the Country Director to ensure timely and compliant implementation of HR, Procurement and Contracts, IT, security and safety, Administration and Logistics Operations. Until the organisation grows the manager will be directly responsible for implementation of some of the activities while also managing staff, processes and procedures for others. As member of the CMT, responsible for timely reporting on Department activities.
Job Description
Key Activities
Procurement and Contracts
• Procurement is conducted in line with SNV and donor Procurement Policies.
• All SNV sub-contracts and grants are issued in compliance with donor requirements and that contractors / grantees provide agreed upon deliverables in accordance with contractual terms;
• In coordination with project staff, ensure timely completion of procurement in support of programme implementation in line with SNV and donor policy;
• All consultancy contracts; purchase orders, MoUs, sub agreements and sub contracts; are drafted in line with policies and that OOs are maintaining accurate and complete procurement files, both hard copy and soft-copy files;
Results / KPI’s
Ensure coherent, effective and cost-efficient procurement processes
Compliance with Donor Requirements
• Ensure that SNV is following donor rules and regulations for procurement
• In coordination with project staff, ensure timely completion of procurement in support of programme implementation in line with SNV and donor policy;
• Elevate any areas of non-compliance or failure of sub-contractors or vendors to perform in accordance with contracts so that issues are dealt with timely.
Results / KPI’s
Donor guidelines are followed
HR Strategy for Country
• Review and stay abreast of Country Employment Law advising on any new legislation that will impact SNV
• Review and maintain SNV country personnel policies, HR procedures, compensation, insurance and benefits packages annually and provide recommendations for amendment as necessary
• Ensure that all SNV HR processes are “Audit Ready”. Keep HR files in order and secure.
·
Results / KPI’s
Clear, consistent and actual HR policy for the country
Management and HR Advice
• Provide, asked and unasked advice to management (including Project Managers) on the HR policies, legal issues and organizational change.
• Advise and support Management Team on personnel matters within their team in order to support in business decisions and act as an effective business partner within the country
Results / KPI’s
Enhance decision making on HR issues within the organization
Human Resources Development
• Implement and support line managers in conducting performance appraisal processes,
• Analyze and identify development needs, implement HRD framework, and provide advice in career development,
• Arrange relevant (induction) training and development opportunities within (project) training budgets, based on HRD policies, consultation with and approval of CD and line managers and balancing business development requirements and individual employee needs
• Ensure induction, orientation, semi-annual and annual performance review and exit procedures are conducted for all staff as required
Results / KPI’s
Contribution to well-developed staff equipped to take SNV to the next level
Workforce Management
• In partnership with programme and technical staff, identify recruitment requirements for staff and consultants, draft and place advertisements and supervise recruitment and contracting process. Support headhunting as necessary;
• Implement and keep updated CV database of (potential) staff, consultants, pre-screen candidates and arrange interviews,
• In coordination with project staff, issue and manage staff and consultant contracts, renewals, extensions and maintain central filing system for all personnel records;
• Support with selection and negotiation of contract with the right candidates, conforming to the project staff planning, compensation and benefits policy, corporate recruitment policy and requests from the CD, Country Sector Leader and/or Project Manager
Results / KPI’s
Contribution to staffing levels and caliber of employees and consultants, consultants that are in line with business needs and HR plans and policies
Administration/Operations Delivery
• Organises integrated process delivery, optimising the use of guidelines and procedures within projects and/or a field office.
• Manage Administration team to ensure
• Stock management of office stationery, supplies, office equipment and furniture;
• Manage and update Fixed Assets List in accordance with SNV’s and donor’s rules and regulations.
• Regular office and equipment maintenance and repair to ensure safe working environment.
• Coordination of Logistics and Travel and IT requirements
• Maintenance of clean and professional office environment
• IT services provision that meets staff needs and requirements
• Maintenance and renewal of annual service contracts; rental agreements; insurance.
• Provide mentorship and guidance to the admin team
• Review admin performance and identify bottlenecks in systems and operations, report to management and advise on resolution;
• Review and update health and safety in all offices and ensure requirements are observed;
• Develop, implement and manage new administrative systems, such as record management, filing systems, intranet communication across all field offices
Results / KPI’s
Up to date service contracts and record management
Security & Safety Management (where applicable)
• Acting as the Country Security Focal Point (SFP), operationalize the Security Management Plan and guide the Risk Management Team to ensure the implementation, accuracy, and relevance of security planning.
• Monitors the safety and security environment, analyze context, report incidents, provide briefings, and support the security management of the country.
Results / KPI’s
Highest country standards of security and safety. Ensure risk management process to ensure all team members can work in an appropriate, effective and safe manner.
Legal Advisory and Compliance
• Ensure timely compliance of CO registration with RGB as well as key ministries for MoU approvals. Work with project staff on submission of annual plans at district level.
• Maintain close relations with legal counsel; Immigration; and Labour departments to ensure SNV is operating in accordance with Law, national requirements and in line with other organizations;
• Provision of specialist support to Expat staff to ensure they have access to permits; visas etc as required for SNV operations.
• Provision of direct support to negotiate any issues that occur;
Results / KPI’s
Ensuring HR processes and legal status are compliant to the Rwandan laws Qualifications
Know How
• Organization skills and time management – professional approach to personal time planning and respect for deadlines;
• Excellent written and oral communication skills in English;
• Excellent interpersonal skills including patience, diplomacy, willingness to listen and respect for colleagues and outside contacts
• Computer literate with high degree of proficiency and productivity;
• Able to work comfortably and effectively with or without supervision, either at own initiative or under direction;
• Strong organizational skills, including ability to prioritize and meet deadlines
• Ability to manage a team
Complexity
• Gives input to the development of the country strategy, translates the Country procurement policy, the ICT policy and HR strategy and principles to. Identifies bottlenecks.
• As member of CMT contributes to the development of the strategy of the country, understands impact of changes.
• Manages and ensures implementation of procedures, guidelines and work instructions for Procurement, HR and Admin within the country.
Supervision
Work is usually not closely supervised and requires incumbents to exercise independence and discretion. Work independently, within standards supported by the Global Unit.
Impact
• Acts on a large and/or complex country level.
• Is a thought partner for CD for Operations matters.
• Contributes to the development of the strategy of the country.
• Supports and supervises other Operations staff.
• As a member of CMT and advisor to the CD, has a contributory impact on the country performance.
Basic Requirements
• BA or Master’s Degree in a related field
• At least 5 years in a senior operational management position (HR/ Admin/ Procurement) with an International Non-Governmental Organization or similar type of organization.
• Fluency in English and Kinyarwanda.
Competencies
Communicative Flexibility
The capability of communicating a message in different ways to others, in accordance with their perceptions of the environment and reactions.
Analytical Capabilities
Be able to unravel complex and abstract questions, separate central and side issues, and quickly incorporate new knowledge.
Client-orientation
Be bent on providing a service that as optimally as possible meets the needs of the client. Grant the client time and attention with an eye on the maintenance of a good relationship, which is based on mutual trust.
Commercial Drive
Show a strong intuition for commercial chances and make active use of sales opportunities; set up initiatives that have direct financial benefit for the organisation, driven by a desire to achieve good results.
Integrity
Generating confidence and displaying integrity in contact with others. Treating others fairly and in a consistent way by keeping high ethical standards and by doing so contributing to the trustable corporate image of the company
Direction
In a management role, ensure that fellow workers attain agreed objectives. Be direct and vigorous in the interaction. Have authority over others.
Initiative
Be action- and results-driven. When possible, grab the chance to take the initiative oneself and to act directly.
Additional Information
Interested candidates MUST submit their applications, by 13/10/2022, at 17:00 Hours, Kigali Time.
Only shortlisted candidates will be contacted.">
JOB DETAILS:
Operations Manager
Company Description
SNV the Netherlands Development Organization is an international not-for-profit development organisation working in over 26 developing countries for more than 50 years. In Rwanda SNV has been working for more than 30 years to improve people’s livelihoods by strengthening the capacities of public and private sector organisations. SNV works in full alignment with Rwanda’s development agenda. It does so by helping to realise the national development goals in three sectors: Agriculture; Renewable Energy; and Water, Sanitation and Hygiene. SNV supports development in these sectors by working with government, civil society, and private sector organisations. It does so by providing three types of interrelated services: capacity development, knowledge development, and supporting evidence based policy dialogue by national stakeholders.
Context and Purpose of the Job
Works closely with the Country Director to ensure timely and compliant implementation of HR, Procurement and Contracts, IT, security and safety, Administration and Logistics Operations. Until the organisation grows the manager will be directly responsible for implementation of some of the activities while also managing staff, processes and procedures for others. As member of the CMT, responsible for timely reporting on Department activities.
Job Description
Key Activities
Procurement and Contracts
• Procurement is conducted in line with SNV and donor Procurement Policies.
• All SNV sub-contracts and grants are issued in compliance with donor requirements and that contractors / grantees provide agreed upon deliverables in accordance with contractual terms;
• In coordination with project staff, ensure timely completion of procurement in support of programme implementation in line with SNV and donor policy;
• All consultancy contracts; purchase orders, MoUs, sub agreements and sub contracts; are drafted in line with policies and that OOs are maintaining accurate and complete procurement files, both hard copy and soft-copy files;
Results / KPI’s
Ensure coherent, effective and cost-efficient procurement processes
Compliance with Donor Requirements
• Ensure that SNV is following donor rules and regulations for procurement
• In coordination with project staff, ensure timely completion of procurement in support of programme implementation in line with SNV and donor policy;
• Elevate any areas of non-compliance or failure of sub-contractors or vendors to perform in accordance with contracts so that issues are dealt with timely.
Results / KPI’s
Donor guidelines are followed
HR Strategy for Country
• Review and stay abreast of Country Employment Law advising on any new legislation that will impact SNV
• Review and maintain SNV country personnel policies, HR procedures, compensation, insurance and benefits packages annually and provide recommendations for amendment as necessary
• Ensure that all SNV HR processes are “Audit Ready”. Keep HR files in order and secure.
·
Results / KPI’s
Clear, consistent and actual HR policy for the country
Management and HR Advice
• Provide, asked and unasked advice to management (including Project Managers) on the HR policies, legal issues and organizational change.
• Advise and support Management Team on personnel matters within their team in order to support in business decisions and act as an effective business partner within the country
Results / KPI’s
Enhance decision making on HR issues within the organization
Human Resources Development
• Implement and support line managers in conducting performance appraisal processes,
• Analyze and identify development needs, implement HRD framework, and provide advice in career development,
• Arrange relevant (induction) training and development opportunities within (project) training budgets, based on HRD policies, consultation with and approval of CD and line managers and balancing business development requirements and individual employee needs
• Ensure induction, orientation, semi-annual and annual performance review and exit procedures are conducted for all staff as required
Results / KPI’s
Contribution to well-developed staff equipped to take SNV to the next level
Workforce Management
• In partnership with programme and technical staff, identify recruitment requirements for staff and consultants, draft and place advertisements and supervise recruitment and contracting process. Support headhunting as necessary;
• Implement and keep updated CV database of (potential) staff, consultants, pre-screen candidates and arrange interviews,
• In coordination with project staff, issue and manage staff and consultant contracts, renewals, extensions and maintain central filing system for all personnel records;
• Support with selection and negotiation of contract with the right candidates, conforming to the project staff planning, compensation and benefits policy, corporate recruitment policy and requests from the CD, Country Sector Leader and/or Project Manager
Results / KPI’s
Contribution to staffing levels and caliber of employees and consultants, consultants that are in line with business needs and HR plans and policies
Administration/Operations Delivery
• Organises integrated process delivery, optimising the use of guidelines and procedures within projects and/or a field office.
• Manage Administration team to ensure
• Stock management of office stationery, supplies, office equipment and furniture;
• Manage and update Fixed Assets List in accordance with SNV’s and donor’s rules and regulations.
• Regular office and equipment maintenance and repair to ensure safe working environment.
• Coordination of Logistics and Travel and IT requirements
• Maintenance of clean and professional office environment
• IT services provision that meets staff needs and requirements
• Maintenance and renewal of annual service contracts; rental agreements; insurance.
• Provide mentorship and guidance to the admin team
• Review admin performance and identify bottlenecks in systems and operations, report to management and advise on resolution;
• Review and update health and safety in all offices and ensure requirements are observed;
• Develop, implement and manage new administrative systems, such as record management, filing systems, intranet communication across all field offices
Results / KPI’s
Up to date service contracts and record management
Security & Safety Management (where applicable)
• Acting as the Country Security Focal Point (SFP), operationalize the Security Management Plan and guide the Risk Management Team to ensure the implementation, accuracy, and relevance of security planning.
• Monitors the safety and security environment, analyze context, report incidents, provide briefings, and support the security management of the country.
Results / KPI’s
Highest country standards of security and safety. Ensure risk management process to ensure all team members can work in an appropriate, effective and safe manner.
Legal Advisory and Compliance
• Ensure timely compliance of CO registration with RGB as well as key ministries for MoU approvals. Work with project staff on submission of annual plans at district level.
• Maintain close relations with legal counsel; Immigration; and Labour departments to ensure SNV is operating in accordance with Law, national requirements and in line with other organizations;
• Provision of specialist support to Expat staff to ensure they have access to permits; visas etc as required for SNV operations.
• Provision of direct support to negotiate any issues that occur;
Results / KPI’s
Ensuring HR processes and legal status are compliant to the Rwandan laws Qualifications
Know How
• Organization skills and time management – professional approach to personal time planning and respect for deadlines;
• Excellent written and oral communication skills in English;
• Excellent interpersonal skills including patience, diplomacy, willingness to listen and respect for colleagues and outside contacts
• Computer literate with high degree of proficiency and productivity;
• Able to work comfortably and effectively with or without supervision, either at own initiative or under direction;
• Strong organizational skills, including ability to prioritize and meet deadlines
• Ability to manage a team
Complexity
• Gives input to the development of the country strategy, translates the Country procurement policy, the ICT policy and HR strategy and principles to. Identifies bottlenecks.
• As member of CMT contributes to the development of the strategy of the country, understands impact of changes.
• Manages and ensures implementation of procedures, guidelines and work instructions for Procurement, HR and Admin within the country.
Supervision
Work is usually not closely supervised and requires incumbents to exercise independence and discretion. Work independently, within standards supported by the Global Unit.
Impact
• Acts on a large and/or complex country level.
• Is a thought partner for CD for Operations matters.
• Contributes to the development of the strategy of the country.
• Supports and supervises other Operations staff.
• As a member of CMT and advisor to the CD, has a contributory impact on the country performance.
Basic Requirements
• BA or Master’s Degree in a related field
• At least 5 years in a senior operational management position (HR/ Admin/ Procurement) with an International Non-Governmental Organization or similar type of organization.
• Fluency in English and Kinyarwanda.
Competencies
Communicative Flexibility
The capability of communicating a message in different ways to others, in accordance with their perceptions of the environment and reactions.
Analytical Capabilities
Be able to unravel complex and abstract questions, separate central and side issues, and quickly incorporate new knowledge.
Client-orientation
Be bent on providing a service that as optimally as possible meets the needs of the client. Grant the client time and attention with an eye on the maintenance of a good relationship, which is based on mutual trust.
Commercial Drive
Show a strong intuition for commercial chances and make active use of sales opportunities; set up initiatives that have direct financial benefit for the organisation, driven by a desire to achieve good results.
Integrity
Generating confidence and displaying integrity in contact with others. Treating others fairly and in a consistent way by keeping high ethical standards and by doing so contributing to the trustable corporate image of the company
Direction
In a management role, ensure that fellow workers attain agreed objectives. Be direct and vigorous in the interaction. Have authority over others.
Initiative
Be action- and results-driven. When possible, grab the chance to take the initiative oneself and to act directly.
Additional Information
Interested candidates MUST submit their applications, by 13/10/2022, at 17:00 Hours, Kigali Time.
Only shortlisted candidates will be contacted.">
Deadline of this Job: 08 October 2022
JOB DETAILS:
"Regional Director EasternAfricaMadagascarWesternIndianOcean
Wildlife Conservation Society
Job Description
The Wildlife Conservation Society (WCS) is a US non-profit, tax-exempt, private organization established with a long history in the wildlife conservation sector. They specialise in wildlife conservation through understanding critical issues, crafting science-based solutions, and taking conservation actions that benefit nature and humanity. They work in more than 60 nations across the globe, partnering with local communities and other stakeholders to address species, habitat and ecosystem management issues. These issues are critical to improving the quality of life of poor rural people whose livelihoods depend on the direct utilization of natural resources.
In Africa, WCS employs approximately 1,200 staff in 14 country programs focused across three major regions (Central Africa, Sudano-Sahel, and East Africa, Madagascar & Western Indian Ocean (EAMWIO)). The EAMWIO region itself comprises programs across six countries (Kenya, Madagascar, Mozambique, Rwanda, Uganda, and Tanzania).
Based in Rwanda, Kigali (but open to applicants in all regions) – Wildlife Conservation Society (WCS) seeks to appoint a
Regional Director
WCS’s work focuses on landscapes and seascapes across in six countries in the EAMWIO region, where they have national country programs. In these countries, they develop and lead long-term conservation initiatives and programs, provide technical trainings to build community and government capacity, provide high-quality data on species status and trends, and develop mechanisms for sustainable finance to support conservation. These country programs report to the regional director, based in the region. The regional office has enabled the organisation to improve the delivery of program oversight and administrative functions such as financial management, budgeting, accounting, and logistical support.
Key Objectives Of This Position Include
• Lead on the implementation of WCS’s EAMWIO regional strategy
• Oversee the program development and fundraising strategy in support of field programs in the region
• Ensure financial, administrative and programmatic systems are supporting regional technical staff and country program teams ensuring effective communication and coordination in delivering WCS’s regional conservation priorities and global mission
• Build strategic collaborative relationships with key government agencies, development agencies, technical institutions, private sector and financial institutions, and philanthropies are established and maintained supporting WCS’s regional conservation priorities and global mission, including through policy, investment, and practice with sub-regional partners and programs.
• Provide strong management support to, and ensure accountability of, country programs.
• Represent WCS in regional conservation policy forums.
Overall responsibilities for the position include but are not limited to:
• Creating a powerful communication tool to prospective donors, trustees, partners, and the general public;
• Improving and knowledge sharing, with a goal of achieving greater conservation impact by providing senior regional representation to governments, partners, meetings and policy processes, and to ensure integration of WCS’s efforts across regions and provide nodes for global programs to engage;
• Creating an opportunity to enhance the work of country programs and demonstrate a strategic preference for growth linked to impact and influence;
• Generating bolder, broader, and more forward-looking conservation and fundraising ideas that will help WCS to influence and shape donor priorities;
• Leading the region to address threats that are both common across countries and too large for individual country programs to address alone, and to increase the operational support to Country Programs to manage expansion, increase impact and coordinate capacities;
• Strengthening internal systems to better position the organization to compete in a world of larger scale grants and policy initiatives. This includes overseeing the development of administrative systems and their implementation, and the establishment of a business unit with the capacity to address comprehensive financial system reviews at the country and regional scale;
Qualification Requirements
The Regional Director must meet the following functional and experiential criteria:
• A Master's or Ph.D. in conservation biology, natural resource management, ecology, or equivalent experience, plus at least fifteen years relevant working experience.
• Experience working in at least one Eastern Africa and Madagascar country is highly desirable. Familiarity with the conservation and management priorities, obstacles, and governance frameworks in the region is required.
• Experience managing large conservation projects, project budgets, and staff.
• Excellent communication and inter-personal skills and demonstrated success in working with diverse partners, including national governments, to achieve common objectives.
• Strong fundraising track record.
• Fluent English language skills required, and French an advantage.
• Willingness to travel extensively in the region.
• Commitment to conservation.
Other jobs
JOB DETAILS:
"Regional Director EasternAfricaMadagascarWesternIndianOcean
Wildlife Conservation Society
Job Description
The Wildlife Conservation Society (WCS) is a US non-profit, tax-exempt, private organization established with a long history in the wildlife conservation sector. They specialise in wildlife conservation through understanding critical issues, crafting science-based solutions, and taking conservation actions that benefit nature and humanity. They work in more than 60 nations across the globe, partnering with local communities and other stakeholders to address species, habitat and ecosystem management issues. These issues are critical to improving the quality of life of poor rural people whose livelihoods depend on the direct utilization of natural resources.
In Africa, WCS employs approximately 1,200 staff in 14 country programs focused across three major regions (Central Africa, Sudano-Sahel, and East Africa, Madagascar & Western Indian Ocean (EAMWIO)). The EAMWIO region itself comprises programs across six countries (Kenya, Madagascar, Mozambique, Rwanda, Uganda, and Tanzania).
Based in Rwanda, Kigali (but open to applicants in all regions) – Wildlife Conservation Society (WCS) seeks to appoint a
Regional Director
WCS’s work focuses on landscapes and seascapes across in six countries in the EAMWIO region, where they have national country programs. In these countries, they develop and lead long-term conservation initiatives and programs, provide technical trainings to build community and government capacity, provide high-quality data on species status and trends, and develop mechanisms for sustainable finance to support conservation. These country programs report to the regional director, based in the region. The regional office has enabled the organisation to improve the delivery of program oversight and administrative functions such as financial management, budgeting, accounting, and logistical support.
Key Objectives Of This Position Include
• Lead on the implementation of WCS’s EAMWIO regional strategy
• Oversee the program development and fundraising strategy in support of field programs in the region
• Ensure financial, administrative and programmatic systems are supporting regional technical staff and country program teams ensuring effective communication and coordination in delivering WCS’s regional conservation priorities and global mission
• Build strategic collaborative relationships with key government agencies, development agencies, technical institutions, private sector and financial institutions, and philanthropies are established and maintained supporting WCS’s regional conservation priorities and global mission, including through policy, investment, and practice with sub-regional partners and programs.
• Provide strong management support to, and ensure accountability of, country programs.
• Represent WCS in regional conservation policy forums.
Overall responsibilities for the position include but are not limited to:
• Creating a powerful communication tool to prospective donors, trustees, partners, and the general public;
• Improving and knowledge sharing, with a goal of achieving greater conservation impact by providing senior regional representation to governments, partners, meetings and policy processes, and to ensure integration of WCS’s efforts across regions and provide nodes for global programs to engage;
• Creating an opportunity to enhance the work of country programs and demonstrate a strategic preference for growth linked to impact and influence;
• Generating bolder, broader, and more forward-looking conservation and fundraising ideas that will help WCS to influence and shape donor priorities;
• Leading the region to address threats that are both common across countries and too large for individual country programs to address alone, and to increase the operational support to Country Programs to manage expansion, increase impact and coordinate capacities;
• Strengthening internal systems to better position the organization to compete in a world of larger scale grants and policy initiatives. This includes overseeing the development of administrative systems and their implementation, and the establishment of a business unit with the capacity to address comprehensive financial system reviews at the country and regional scale;
Qualification Requirements
The Regional Director must meet the following functional and experiential criteria:
• A Master's or Ph.D. in conservation biology, natural resource management, ecology, or equivalent experience, plus at least fifteen years relevant working experience.
• Experience working in at least one Eastern Africa and Madagascar country is highly desirable. Familiarity with the conservation and management priorities, obstacles, and governance frameworks in the region is required.
• Experience managing large conservation projects, project budgets, and staff.
• Excellent communication and inter-personal skills and demonstrated success in working with diverse partners, including national governments, to achieve common objectives.
• Strong fundraising track record.
• Fluent English language skills required, and French an advantage.
• Willingness to travel extensively in the region.
• Commitment to conservation.
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