Procurement, Logistics, Supply Chain Jobs at Chemonics Soma Umenye LLC, Ngoma District and other companies in Rwanda

1. Procurement and Logistics Director Job at Chemonics Soma Umenye LLC

Deadline of this Job: 7th November 2018

JOB BRIEF:
Principal Duties and Responsibilities

• Oversee the development and preparation of solicitations and proposals, monitoring contract performance of procurements to ensure compliance to terms and conditions.
• Compete, negotiate, award and monitor local goods and services subcontracts as required for the performance of the contract.
• Tailor and apply Chemonics’ subcontracting manuals and procedures as relevant for the Soma Umenye project. Ensure compliance with all relevant regulations.
• Ensure that all contract-specified subcontract related regulatory requirements and procurement regulatory requirements (e.g. FAR and AIDAR) are met in accordance with the contract terms.
• Periodically review the procurement filing system to ensure procurement and logistics coordinator’s and assistants’ documentation management meet Chemonics policy and USAID regulations, and ensure all files are maintained in an audit-ready state.
• Liaise with and provide all necessary assistance to other advisors and the Deputy Chief of Party – Operations on issues related to the development, refinement, production, data management, and monitoring of an administrative system to track the activities and performance of subcontractors working with under the contract.
• Coordinate custom clearances for any goods being imported into Rwanda, including those coming from the Chemonics US-based home office, in full compliance of customs clearance and shipment activities with USAID rules, regulations, policies and strategies.
• Support maintenance of expendable and non-expendable inventory, including labeling and tracking of items.
• Monitor the management of the project’s motor pool coordination through supervision of the Motor Pool & Logistics Coordinator.
• Supervise management of the project warehouse, including oversight of inventory tracking, operational processes, and dispatch of procured commodities to end users.
• Manage the proper handover of any project equipment and maintain record of all equipment issues from staff.
• Organize shipment services with freight forwarder as required.
• Oversee a team of five individuals.
• Perform any other appropriate tasks that support the overall project, as assigned by the supervisor or his/her designee.

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2. Motor Pool and Logistics Coordinator Job at Chemonics Soma Umenye LLC

Deadline of this Job: 7th November 2018

JOB BRIEF:
Specific responsibilities include:

• Coordinates the dispatch of vehicles as per approved staff requests and monitors the vehicle request process.
• Monitors staff whereabouts in relation to project vehicle use.
• Directly supervises drivers and ensures that drivers are familiar with safety procedures and well-trained.
• Ensures that vehicle mileage per trip is recorded and maintained and maintains fuel tracking records and ensures appropriate consumption by project vehicles.
• Ensures that fuel for project vehicles is supplied on time and is adequately monitored, and that project vehicles are clean and in good operational condition.
• Ensures vehicle log books are completed accurately by drivers and conducts periodical checks of vehicle log books.
• Manages project vehicles, schedules drivers according to established guidance.
• Manages vehicle maintenance schedule, prepares vehicle maintenance purchase requests, and plans proactively for preventative maintenance.
• Manages hired taxis and rental vehicles, as needed.
• Reports vehicle accidents/incidents and participates in accident/incident investigations.
• Receives and releases warehouse items after conducting quality checks.
• Manages warehouse inventory and maintains all related records for inventory control, including bin cards, warehouse requisitions, and warehouse inventory tracker.
• Conducts regular site visits to the warehouse and ensures that appropriate security and maintenance measures and arrangements are in place.
• Ensure that only authorized project personnel shall have access to the warehouse.
• As time permits, supports project administration, procurement and finance teams with routine tasks such as filing, answering phones, soliciting quotations and participating in evaluation committees for project procurements.
• Comply with all USAID, Chemonics, and Soma Umenye project policies and procedures.
• Performs other duties and responsibilities as required.

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3. Logistics and Stock Officer Job at Ngoma District

Deadline of this Job: 7th November 2018

JOB BRIEF:
Job Description

• Follow up load scheduling for multi drop deliveries.
• Booking in deliveries and liaising with donors.
• Allocating and recording resources and movements on the transport in case of hiring.
• Manage sub contractors(MoU) and ensuring they deliver within agreed terms.
• Preparing the plan of activities relating to the use of vehicles
• Follow up on maintenance and vehicles fuel consumption.
• Purchase supplies to the ceiling of the institutional petty cash
• Manage all activities related to fleet cars
• Direct activities related to dispatching, routing, and tracking transportation vehicle
• Organize and manage effectively a team of drivers and vehicles.
• Direct investigations to verify and resolve customer complaints.
• Serve as contact persons for all workers within assigned territories.
• Produce monthly, quarterly and annual activity reports
• Perform other related duties as required

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