BIDDING DOCUMENT FOR THE TENDER FOR HIRING A SENIOR EXPLORATION GEOLOGIST TO NGALI HOLDINGS LTD.

  Prepared by:                                                   Approved by:

 Charity MUTESI                                                   Joseph BUTERA                                                                                                                             

Procurement Assistant and ITC secretary                                    Chief Executive Officer          

ELIGIBLE BIDDERS

Bidders black listed/debarred or suspended by the Rwandan Public Procurement Authority (RPPA) shall not be considered for technical evaluation.

A bidder shall not have a conflict of interest.  All bidders found to have conflict of interest shall be disqualified. Bidders may be considered to have a conflict of interest with one or more parties in this bidding process, if they are associated, or has been associated in the past, directly or indirectly, with the consultant or any other entity that has prepared the design, specifications, and other documents for the Project or being proposed as Project Manager for the Contract.  A firm that has been engaged by the Procuring Entity to provide consulting services for the preparation or supervision of the works, and any of its affiliates shall not be eligible.

QUALIFICATION OF THE BIDDER

Bids submitted by an individual Geologists in partnership shall comply with the following requirements:

• The Bid shall include all the information listed in ITB Sub-Clause 1 above for each joint venture partner;
• The Bid shall be a single document bearing the name of the bidder and signed so as to be legally binding on all partners; 

COST OF BIDDING

The bidder shall bear all costs associated with the preparation, submission of his bid, appeal fee or any other expenses that s/he may incur during procurement proceedings, and Ngali Holdings shall in no case be responsible or liable for those costs. Ngali Holdings shall not be liable for any consequences related to the rejection of all bids or the cancellation of the procurement proceedings due to the reasons provided for by the company’s procurement manual, unless it is proved that it was a consequence of its irresponsible conduct.

EVALUATION CRITERIA

This Section complements the Instructions to Bidders (ITB 10.1). It contains the criteria that the Procuring Entity may use to evaluate a bid and determine whether a Bidder has the required qualifications. No other criteria shall be used.

CONTRACT AWARD 

The Bidder with the lowest price bid and quality of the items/service will be invited for contract negotiations and signature upon mutual agreement.

Section II. Instructions to bidders, Bid Data Sheet (BDS)

The following specific data for the Services to be procured shall complement, supplement, or amend the provisions in the Instructions to Bidders (ITB).  Whenever there is a conflict, the provisions herein shall prevail over those in ITB.

Section III.  Evaluation and Qualification Criteria

This Section complements the Instructions to Bidders. It contains the criteria that the Procuring Entity may use to evaluate a bid and determine whether a Bidder has the required qualifications. No other criteria shall be used. 

Award of Contract

The contract shall be awarded to one bidder who meet all the required conditions. The second bidder will be invited when the first bidder is not available or responsive, with official communication.  

NGALI HOLDINGS reserves the right to accept or reject any bid, and to annul the bidding process and reject all bids at any time prior to entering into contract with a successful bidder, without thereby incurring any liability to Bidders.

No bidder shall lodge any claim whatsoever for the rejection of its bid or cancellation of the tender.

NGALI HOLDINGS shall issue a provisional notification to successful bidders and allow unsuccessful bidders to lodge their protests against the award within 5 days. In case of no substantive complaints at the end of the five days necessitating delay of contracting, NGALI HOLDINGS will issue a definitive notification.   Until a formal Contract is prepared and signed, any notification of award SHALL NOT constitute a binding Contract.

Failure of the successful Bidder to sign the Contract shall constitute sufficient grounds for the cancellation of the award and give the contract to the second successful bidder.