Deadline of this Job: 30 September 2022
JOB DETAILS: Rwanda Procurement Purchasing Coordinator
Founded in 2006, One Acre Fund supplies 1 million smallholder farmers with the agricultural services they need to make their farms vastly more productive. Our 8,000+ team is drawn from diverse backgrounds and professions. With operations across six core countries in Africa, we make farmers more prosperous by providing quality farm supplies on credit, delivered within walking distance of farmers’ homes, and agricultural training to improve harvests. On average, the farmers we serve harvest 50 percent more food after working with One Acre Fund.
To learn more about our work, take a look at our Why Work Here blog for more information.
About One Acre Fund
Founded in 2006, One Acre Fund supplies 1 million smallholder farmers with the agricultural services they need to make their farms vastly more productive. Our 8,000+ team is drawn from diverse backgrounds and professions. With operations across six core African countries, we make farmers more prosperous by providing quality farm supplies on credit, delivered within walking distance of farmers’ homes, and agricultural training to improve harvests. On average, the farmers we serve harvest 50 per cent more food after working with One Acre Fund.
To learn more about our work, take a look at our Why Work Here blog for information.
About the Role
The Rwanda Procurement team manages the purchase of over $ 6 million in spending each year across over 5,000 transactions and oversees all operational goods. This team purchases all items needed to keep our program running and it requires getting connected with our suppliers as well as the teams within One Acre Fund that we are procuring operational goods and services We are seeking a Purchasing Coordinator to provide support to the Rwanda Procurement team to put food on the farmer's table by providing clients with access to the highest quality products, at the right time, every time, as cost-effectively as possible.
In this position, you won't manage any staff.
Department name: Sourcing.
You will report to the Procurement Specialist. Responsibilities
Market Research
• Conduct market research related to operational goods and services.
• Reinforceours the supplier database through market research.
• Assess prevailing market prices to estimate financial savings made through the Procurement team.
• Maintain long-term business relationships with our suppliers and identify and build new supplier relationships
Purchase
• Execute requests for quotations, tenders, and purchases from Kigali and regions.
• Negotiate the best prices for all purchased goods and services.
• Follow up with the Finance team to make sure suppliers are paid on time.
Deliveries and client communication
• Negotiate best delivery/payment terms with suppliers.
• Build relationships with requesting departments.
• Ensure customer satisfaction through the use of proactive communications
• Processes
• Provide support for different procurement project execution.
• Work with internal departments to elaborate procurement plans for their different projects.
• Identify opportunities for cost savings through upstream supplier relationships.
The purchasing coordinator will also perform any other duties as assigned by the manager
Career Growth and Development
We have a strong culture of constant learning and we invest in developing our people. You’ll have weekly check-ins with your manager, access to mentorship and training programs, and regular feedback on your performance. We hold career reviews every six months and set aside time to discuss your aspirations and career goals. You’ll have the opportunity to shape a growing organization and build a rewarding long-term career."> Qualifications
Across all roles, these are the general qualifications we look for. For this role specifically, you will have:
• 2+ years of experience in procurement /Supply Chain/ tendering/ sales fields - Having an agribusiness background is an added value.
• Bachelor's degree required
• Good at negotiation
• Language requirement: Proficiency in English & Kinyarwanda.
• "problem resolution skills" with creativity to look for alternative solutions to problems.
• "Being attentive to details"
• Have the ability to handle an intense demand with high pressure
Preferred Start Date
As soon as possible
Job Location
Kigali, Rwanda
Benefits
Health insurance paid time off
Eligibility
This role is only open to citizens or permanent residents of Rwanda
Deadline of this Job: 09 September 2022
JOB DETAILS: Driver for Macroeconomic Investment Policies (MIP) Project
The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. GIZ has worked in Rwanda for over 30 years. The primary objectives of cooperation between the Government of Rwanda and the Federal Republic of Germany are poverty reduction and promotion of sustainable development. To achieve these objectives, GIZ Rwanda is active in the following five areas: Training and Sustainable Growth for Decent Jobs; Peaceful and Inclusive Societies; Responsibility for our Planet – Climate and Energy; Digitalization and Digital Economy; and Regional Programs.
The Macroeconomic Investment Policies (GIZ-MIP) project, as part of the Peaceful and Inclusive Societies Cluster, is a joint Rwandan-German Development Cooperation project implemented by GIZ; it is commissioned by the German Federal Ministry for Economic Cooperation and Development (BMZ). The project aims at strengthening individual and institutional capacities for economic analyses and evidence-based policymaking. The project has five interlinked ‘support areas’: (1) Planning and implementation of public investments; (2) Macroeconomic modelling; (3) Promoting evidence-based fiscal policy; (4) Improving research-based higher education; and (5) Strengthening research and political dialogue. The Ministry of Finance and Economic Planning (MINECOFIN) is GIZ-MIP’s main counterpart.
GIZ would like to recruit a Driver for the Macroeconomic and Investment Policies (MIP) project.
Location: Kigali
Fixed Term: 12 months (renewable upon review)
The Driver performs the following responsibilities and tasks:
A. Responsibilities
The driver is responsible for
• Safely and responsibly performing all official travel using official vehicles
• Field trips with overnight stays, if needed
• Regularly servicing and looking after official vehicles
• Taking account of all available information on road conditions, accessible routes, and
locations
• Running official errands and assisting with other office work
B. Tasks
The driver performs the following tasks:
1. Driving
• Provides passenger transport in an official car for office, project or program staff, official
visitors, and guests
• Runs errands for the project, program, or office, e.g., sending letters and messages,
paying bills, and buying smaller quantities of office supplies
• Helps with transporting goods
• Completes the vehicle log correctly and conscientiously in accordance with GIZ standards
2. Service
• Cleans the interior and exterior of the vehicle(s) regularly
• Checks oil, water, brakes and brake liquid, tyre pressure, battery levels and the entire
• vehicle, monthly or every 5,000 km (whichever is first), headlights, brakes, bodywork for
dents etc.
• Is responsible for the project vehicle documents and their good condition, keeping a
vehicle log and recording monthly maintenance
• Calculates monthly petrol, oil and lubricant consumption for the daily cash fund and for
forwarding monthly vouchers to cost accounting
• Reports need for service and carries out minor repairs
• Immediately reports all involvement of the project or office vehicle in accidents, including
minor accidents, damage, loss, or theft of vehicle fittings
3. Knowledge management
▪ Uses all available information (including current radio news on traffic conditions) to update
daily knowledge of road conditions, current passable routes, and locations, and shares
this information with other drivers
4. Other duties/additional tasks
▪ Assists other colleagues as needed in the project, program, or office if there is no travel
pending, carries out other office work on request C. Required qualifications, competencies, and experience
Qualifications and Professional experience
• Secondary school education
• Holds a valid driver’s licence
• At least 1-4 years of work experience as a driver with references
• No major accidents in the past 3 years
• Other knowledge, additional competences
• Fluent in English and Kinyarwanda (French would be an asset)
• Discipline and punctuality
• Resilience and patience
• Familiarity with the city, a region in the country
• Willingness to upskill as required by the tasks to be performed – corresponding measures
are agreed with management">
Deadline of this Job: 05 September 2022
JOB DETAILS: Procurement Officer
Contract Type : Fixed Term
Position grade: NOB
Duration : One Year, renewable subject to funding availability and Successful performance
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
WFP Rwanda works in partnership with the Government and other stakeholders through the direct implementation of integrated programmes targeting the most vulnerable people and will progressively shift towards building national capacity to formulate, manage and implement programmes for achieving zero hunger.
4Ps Core Organisational Capabilities
Purpose
• Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
• Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
• Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
• Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.
• People
• Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
• Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
• Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
• Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.
• Performance
• Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
• Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
• Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
• Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.
• Partnership
• Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
• Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
• Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
• Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.
Organizational Context
This position will be based in WFP Rwanda, Kigali country Office and the job holder will work under the direct supervision of the head of Supply Chain Unit. The Job holder will operate with a high degree of independence, guide more junior staff to ensure effective procurement services.
Job Purpose
To collect, analyse and report on information to maximise efficiency of procurement operations and activities.
Key Accountabilities (Not All-Inclusive)
Within delegated authority, and under the direct supervision of Head of Supply Chain Unit, the incumbent will be responsible for the following duties:
• Coordinate the preparation of Country Office Annual Procurement Plan.
• Coordinate and facilitate the establishment of approved Country office vendor Database.
• Review purchase requisition for compliance with WFP procedures.
• Solicit and analyze quotations, bids, proposals and facilitate evaluation panels and procurement committees to recommend award of contract or purchase order.
• Follow up the preparation of Food Contracts, ensuring timely delivery of food commodities.
• Follow up the preparations of Non – Food Purchases (Purchase Orders/Contracts, ensuring timely delivery of goods and services and expiration of contracts.
• Support Cash Based Transfer operations by coordinating procurement staff in ensuring timely preparation of purchase orders (POCB), selection of financial service provider (FSP) and participating in retailed engagement in retailed engagement activities.
• Coordinate and facilitate the retail supply chain assessment in all refugee camps to receiving cash assistance.
• Contribute towards Business Operational Strategy (BOS) achievement under on UN Procurement Working Group by leveraging buying positions and mitigate duplication of activities.
• Draft and prepare correspondences to respond to all enquiries (including regional) in respect to procurement matters.
• Provide trainings and guidance to staff on food and non-food procurement procures.
• Provide management with technical advice on food and non-food Procurement matters as well as advice Procurement Contract Committee and non-food Procurement Committee on, nominations of members, validity of committees and procurement guidelines.
• Other as required. Standard Minimum Qualifications
• Education: Advanced University degree in Economics, Commerce, Business Administration, Engineering, Legal or Accounting or other relevant field, or First University degree with an additional relevant work experience and/or training/courses.
• Language: International Professional: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language, Portuguese.
• National Professional: Fluency (level C) in English language and the duty station’s language, if different.
Functional Capabilities
• Capability Name Description of the behaviour expected for the proficiency level
• Tendering & Contracting Demonstrates ability to establish and manage small contracts/ portions of larger contracts that enhance the value WFP obtains from its engagements (e.g., cost, efficiency, quality).
• Vendor Management Demonstrates working knowledge and understanding of the supplier network and business needs to effectively select vendors that meet the selection criteria.
• Commodity/Product/Service Intelligence Selects appropriate products and/or services in own area based on a basic understanding of sources, country requirements, and public procurement principles/practices.
• Systems & Reporting Demonstrates strong understanding of procurement systems, Corporate operating System and tools to conduct range of analyses and generate reports to drive decision making.
• Ethics & Compliance Demonstrates ability to collect, collate and report records relating to ethics and compliance to assist in the analysis of audit findings.
Other Specific Job Requirements
• Participate in Country Office Cash Transfer Working Group
Desired Experiences For Entry Into The Role
• Experience with procurement activities (purchasing, vendor research, etc.).
• Experience conducting cost analyses.
• Experience working with vendors or other partners.
Terms And Conditions
This Position is open for Rwanda Nationals only