JOB DETAILS:
Programme Specialist
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.
UNFPA expands the possibilities for women and young people to lead healthy and productive lives.
Since UNFPA started working in 1969, the number – and rate – of women dying from complications of pregnancy or childbirth has been halved. Families are smaller and healthier. Young people are more connected and empowered than ever before.
Job Description
The Position:
The Programme Specialist manages and implement the UNFPA Rwanda Country Programme’s component related to sexual and reproductive health and rights (SRHR). He/She will lead on formulation, monitoring and evaluation of the SRHR programme including, but not limited to, UN joint programming initiatives, high level policy advisory inputs, research and studies as well as national development legal and policy frameworks. He/She will lead the sexual and reproductive health and rights programme team and collaborate with other programme units as well as the Country Office’s operations and administrative support staff to ensure synergy across country programme areas of work and full compliance with UNFPA’s policies and procedures.
Under the overall leadership of UNFPA Representative and the direct supervision of the Deputy Representative, the Sexual and reproductive Health Programme Specialist contributes effectively to the implementation of the UNFPA Rwanda Country Programme and directly manages UNFPA’s led initiatives on SRHR in Rwanda. He/she analyzes and values the political, social and economic trends in SRHR in the country, assess data gaps and support evidence generation efforts in the country to make data available for use in the formulation and evaluation of initiatives at all levels including, joint programming interventions and national development programmes. In addition, the Sexual and Reproductive Health Programme Specialist will provide high level strategic and technical advisory support to the government of Rwanda, when required, and to the UNFPA Rwanda office on sexual and reproductive health and rights, as well leads research efforts on SRHR in Rwanda and supports any other study and evidence generation efforts as undertaken by colleagues in the UNFPA Rwanda Office. He/she will ensure full compliance of UNFPA policies and procedures in collaboration with relevant units.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
Working within a Country Office (CO) environment, you will ensure the effective management of UNFPA activities in the areas of sexual and reproductive health and rights.
Employing your technical expertise and programme management experience you will oversee and guide the implementation of the sexual and reproductive health and rights work which will include supervising staff, consultants, and experts - when required. You will establish and maintain collaborative relationships with counterparts in the office, within the East and Southern Africa Regional Office, in government, with multilateral and bilateral donor agencies and civil society, in the private sector to address emerging issues, and effectively influence diverse stakeholders to contribute to achieving UNFPA’s mandate.
You would be responsible for:
• In collaboration with the UNFPA Rwanda Country Office, Government counterparts, NGOs and other partners, overseeing the design, the monitoring and implementation of the country programme and its component projects related to sexual and reproductive health and rights, aligning with national priorities, UNFPA’s mandate as well programme policies and procedures.
• Overseeing achievement of programme results by ensuring appropriate policies are applied and monitoring and oversight mechanisms are established and implemented.
• Assessing the political, social and economic environment relevant to UNFPA programme activities, and pursuing opportunities, including strategic partnerships, for UNFPA assistance and intervention.
• Providing high level strategic and technical guidance and inputs on policies, research work and studies in relation to sexual and reproductive health and rights.
• Assessing implications of new policy developments and strategies on programme execution, and ensuring their integration within the SRHR programme domain.
• Overseeing SRHR project/programme implementation; establishing partnerships with executing agencies, experts, government counterparts and other UN agencies to facilitate timely and efficient delivery of project inputs.
• Ensures taking into account the best practices and lessons learned of quality and also policies newly developed in Sexual and Reproductive Health and Rights during designing, monitoring and evaluation of the programmes/projects/initiatives,
• Follows the progress and new developments in policies and strategies by analyzing the strategy papers and the national developments plans, prepares files and data for the policy dialogue, coordination of technical assistance and development programmes.
• Ensures effective implementation of knowledge management strategies by the SRHR programme team, capturing lessons learned and best practices for future planning; addresses capacity needs of project personnel and informs management accordingly.
• Participates in advocacy efforts and lead resource mobilization efforts focusing on SRHR or having SRHR components within the CO, by ensuring preparation of relevant documentation, background data, as well i.e. project summaries, conference papers, speeches, donor profiles, and participating in related meetings and public events.
• Analyses and reports on the progress of the SRHR component of the country programme in terms of results achieved and lessons learnt from existing monitoring and evaluation tools and introduces new mechanisms if need be;
• Responsible for quality execution of implementing partners AWPs, follows expenses and disbursements made in the work plans and projects to ensure achieving compliance with approved budgets and according to the expected results.
• Gathers lessons learned and best practices in the SRHR setting and share them with the office and other structures, partners and avenues as appropriate
• Regularly provide quality information to be included in articles, newsletters and social media to showcase the Country Office’s work.
• Timely contribute to the development of corporate management plans such as Office Management Plans and submit quality information using the appropriate corporate systems such as the Strategic Information System, DARTS and others.
• Ensures Proactive participation in programme meetings and in thematic groups and task forces/teams in the context of the United Nations Delivering as One. Qualifications and Experience:
Education:
Master’s Degree preferably in Medicine, Midwifery, Nursing, Public Health, or relevant Social Sciences or other related fields.
Knowledge and Experience:
• Five years of increasingly responsible professional experience in the field of public health and social sciences, preferably SRHR program development and management;
• Experience in programme/ project management including experience in large multi-sector projects, designing and appraising proposals and actively liaising with relevant and potential project partners;
• Proven track record in developing policy papers, research and conducting thematic studies experiences.
• Proven experience in coordinating/managing a multi-disciplinary team of staff, experts and consultants;
• Experience in drafting legislation and policy is an asset;
• Experience in technical advice roles in SRHR is an asset;
• Field experience is an asset;
• Prior experience in the UN system is an asset.
Languages:
Fluency in English; knowledge of other official UN languages, preferably French is desirable.
Required Competencies:
Values:
• Exemplifying integrity,
• Demonstrating commitment to UNFPA and the UN system,
• Embracing cultural diversity,
• Embracing change
Functional Competencies:
• Advocacy/ Advancing a policy-oriented agenda
• Leveraging the resources of national governments and partners/ building strategic alliances and partnerships
• Delivering results-based programme
• Internal and external communication and advocacy for results mobilisation
Core Competencies:
• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves and our relationships,
• Communicating for impact
Managerial Competencies:
• Providing strategic focus,
• Engaging in internal/external partners and stakeholders,
• Leading, developing and empowering people, creating a culture of performance
• Making decisions and exercising judgment
Compensation and Benefits:
This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.
Disclaimer:
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm
In accordance with the Staff Regulations and Rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.">
Programme Specialist
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.
UNFPA expands the possibilities for women and young people to lead healthy and productive lives.
Since UNFPA started working in 1969, the number – and rate – of women dying from complications of pregnancy or childbirth has been halved. Families are smaller and healthier. Young people are more connected and empowered than ever before.
Job Description
The Position:
The Programme Specialist manages and implement the UNFPA Rwanda Country Programme’s component related to sexual and reproductive health and rights (SRHR). He/She will lead on formulation, monitoring and evaluation of the SRHR programme including, but not limited to, UN joint programming initiatives, high level policy advisory inputs, research and studies as well as national development legal and policy frameworks. He/She will lead the sexual and reproductive health and rights programme team and collaborate with other programme units as well as the Country Office’s operations and administrative support staff to ensure synergy across country programme areas of work and full compliance with UNFPA’s policies and procedures.
Under the overall leadership of UNFPA Representative and the direct supervision of the Deputy Representative, the Sexual and reproductive Health Programme Specialist contributes effectively to the implementation of the UNFPA Rwanda Country Programme and directly manages UNFPA’s led initiatives on SRHR in Rwanda. He/she analyzes and values the political, social and economic trends in SRHR in the country, assess data gaps and support evidence generation efforts in the country to make data available for use in the formulation and evaluation of initiatives at all levels including, joint programming interventions and national development programmes. In addition, the Sexual and Reproductive Health Programme Specialist will provide high level strategic and technical advisory support to the government of Rwanda, when required, and to the UNFPA Rwanda office on sexual and reproductive health and rights, as well leads research efforts on SRHR in Rwanda and supports any other study and evidence generation efforts as undertaken by colleagues in the UNFPA Rwanda Office. He/she will ensure full compliance of UNFPA policies and procedures in collaboration with relevant units.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
Working within a Country Office (CO) environment, you will ensure the effective management of UNFPA activities in the areas of sexual and reproductive health and rights.
Employing your technical expertise and programme management experience you will oversee and guide the implementation of the sexual and reproductive health and rights work which will include supervising staff, consultants, and experts - when required. You will establish and maintain collaborative relationships with counterparts in the office, within the East and Southern Africa Regional Office, in government, with multilateral and bilateral donor agencies and civil society, in the private sector to address emerging issues, and effectively influence diverse stakeholders to contribute to achieving UNFPA’s mandate.
You would be responsible for:
• In collaboration with the UNFPA Rwanda Country Office, Government counterparts, NGOs and other partners, overseeing the design, the monitoring and implementation of the country programme and its component projects related to sexual and reproductive health and rights, aligning with national priorities, UNFPA’s mandate as well programme policies and procedures.
• Overseeing achievement of programme results by ensuring appropriate policies are applied and monitoring and oversight mechanisms are established and implemented.
• Assessing the political, social and economic environment relevant to UNFPA programme activities, and pursuing opportunities, including strategic partnerships, for UNFPA assistance and intervention.
• Providing high level strategic and technical guidance and inputs on policies, research work and studies in relation to sexual and reproductive health and rights.
• Assessing implications of new policy developments and strategies on programme execution, and ensuring their integration within the SRHR programme domain.
• Overseeing SRHR project/programme implementation; establishing partnerships with executing agencies, experts, government counterparts and other UN agencies to facilitate timely and efficient delivery of project inputs.
• Ensures taking into account the best practices and lessons learned of quality and also policies newly developed in Sexual and Reproductive Health and Rights during designing, monitoring and evaluation of the programmes/projects/initiatives,
• Follows the progress and new developments in policies and strategies by analyzing the strategy papers and the national developments plans, prepares files and data for the policy dialogue, coordination of technical assistance and development programmes.
• Ensures effective implementation of knowledge management strategies by the SRHR programme team, capturing lessons learned and best practices for future planning; addresses capacity needs of project personnel and informs management accordingly.
• Participates in advocacy efforts and lead resource mobilization efforts focusing on SRHR or having SRHR components within the CO, by ensuring preparation of relevant documentation, background data, as well i.e. project summaries, conference papers, speeches, donor profiles, and participating in related meetings and public events.
• Analyses and reports on the progress of the SRHR component of the country programme in terms of results achieved and lessons learnt from existing monitoring and evaluation tools and introduces new mechanisms if need be;
• Responsible for quality execution of implementing partners AWPs, follows expenses and disbursements made in the work plans and projects to ensure achieving compliance with approved budgets and according to the expected results.
• Gathers lessons learned and best practices in the SRHR setting and share them with the office and other structures, partners and avenues as appropriate
• Regularly provide quality information to be included in articles, newsletters and social media to showcase the Country Office’s work.
• Timely contribute to the development of corporate management plans such as Office Management Plans and submit quality information using the appropriate corporate systems such as the Strategic Information System, DARTS and others.
• Ensures Proactive participation in programme meetings and in thematic groups and task forces/teams in the context of the United Nations Delivering as One. Qualifications and Experience:
Education:
Master’s Degree preferably in Medicine, Midwifery, Nursing, Public Health, or relevant Social Sciences or other related fields.
Knowledge and Experience:
• Five years of increasingly responsible professional experience in the field of public health and social sciences, preferably SRHR program development and management;
• Experience in programme/ project management including experience in large multi-sector projects, designing and appraising proposals and actively liaising with relevant and potential project partners;
• Proven track record in developing policy papers, research and conducting thematic studies experiences.
• Proven experience in coordinating/managing a multi-disciplinary team of staff, experts and consultants;
• Experience in drafting legislation and policy is an asset;
• Experience in technical advice roles in SRHR is an asset;
• Field experience is an asset;
• Prior experience in the UN system is an asset.
Languages:
Fluency in English; knowledge of other official UN languages, preferably French is desirable.
Required Competencies:
Values:
• Exemplifying integrity,
• Demonstrating commitment to UNFPA and the UN system,
• Embracing cultural diversity,
• Embracing change
Functional Competencies:
• Advocacy/ Advancing a policy-oriented agenda
• Leveraging the resources of national governments and partners/ building strategic alliances and partnerships
• Delivering results-based programme
• Internal and external communication and advocacy for results mobilisation
Core Competencies:
• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves and our relationships,
• Communicating for impact
Managerial Competencies:
• Providing strategic focus,
• Engaging in internal/external partners and stakeholders,
• Leading, developing and empowering people, creating a culture of performance
• Making decisions and exercising judgment
Compensation and Benefits:
This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.
Disclaimer:
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm
In accordance with the Staff Regulations and Rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.">
JOB DETAILS:
Senior Operations Assistant (Data Processing)
Duty Station : Senior Operations Assistant (Data Processing), Rwanda
Classification : General Service Staff, Grade G6 (UN salary Scale for GS staff)
Type of Appointment : One Year fixed term, Twelve (12) months with possibility of extension
Estimated Start Date : As soon as possible
Reference Code : VN2022/29- RW
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context:
Under the overall supervision of the Chief of Mission, general supervision by the Movement Operations Manager and the direct supervision of National Associate Movement Operations Officer, the Senior Operations Assistant (Data Processing), is responsible for undertaking data processing activities, with the following duties and responsibilities:
Core Functions / Responsibilities:
• Oversee a team or teams of up to a total of eight staff members recording demographic and biographic information in MiMOSA upon receipt of the request for travel and confirming receipt to third parties, such as an embassy or Resettlement Support Center (RSC). Support staff development processes such as hiring, providing training, assigning duties and giving feedback to staff members on their performance on a regular basis to ensure high quality work and the accurate completion of data processing activities.
• Oversee Data Processing team members as they manage, secure, and account for travel documents in accordance with the local Standard Operating Procedures (SOPs). Ensure team members are undertaking secure storage of documentation and data in accordance with IOM principles and guidelines and that all the necessary measures to guarantee limited access to physical files are taken.
• Oversee Data Processing team members in processing exit permits and travel documents in close coordination with supervisors and other IOM colleagues; this may include direct communication with beneficiaries in relation to required documentation in accordance with SOPs.
• Ensure staff members prepare all travel documentation required for the exit process and submit to relevant authorities for approval, following up on exit permit requests and clearances in a timely manner.
• Oversee the issuance and timely dispatch of travel documents with Operations colleagues, from booking notifications to logistical assistance, with exit processes closely coordinated.
• Oversee the preparation of all travel-ready documentation for transfer to Field Support colleagues in collaboration and coordination with supervisors while ensuring the travel bag has all necessary documentation to depart the country.
• Oversee the preparation of reports on the receipt of documentation to time of service delivery; inform management of possible issues which need attention and suggest corrective actions. Report to management any problems encountered like denials of exit permits, reasons for such denials and possible solutions.
• Oversee the preparation of regular data mining reports in order to ensure that MiMOSA is up-to-date, accurate and maintains the integrity of relevant Movement Operations projects.
• Under the close supervision of the Operations Manager, liaise as needed with other teams and units in IOM Rwanda and with external partners such as airport and government authorities, relevant embassies, and the United Nations High Commissioner for Refugees (UNHCR). Provide regular feedback on work being accomplished to the National Associate Movement Operations Officer and keep supervisors immediately informed of any issues that arise.
• Demonstrate an in-depth understanding of relevant Movement Operations SOPs and Movements-related systems and databases, as well as the ability to remain professional, impartial and unbiased during all interactions with migrants and colleagues per the IOM Code of Conduct and instruction on the prevention of sexual exploitation and abuse (PSEA.)
• Maintain and ensure the confidentiality and integrity of all relevant paperwork in line with standards of conduct and data protection rules. Alert National Associate Movement Operations Officer or management of any non-compliance to SOPs or codes of conduct by IOM staff members or partners.
• Perform such other duties as may be assigned.
Required Qualifications and Experience
Education
• University degree with four years of work experience, or
• Completed secondary education with six years of relevant working experience.
Experience
• IT background , IT TOT, transportation-related and/or management experience a strong advantage.
Skills
• Strong interpersonal and communication skills.
• Attention to detail and ability to organize.
• Self-motivated, objective driven and able to use own initiative and work under pressure with minimum supervision.
Languages
• Fluency in English and Kinyarwanda is required (oral and written).
• Working knowledge of French and Swahili is an advantage.
Required Competencies
The candidate is expected to demonstrate the following values and competencies:
Values - All IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
• Teamwork: Fosters a sense of team spirit by developing a shared understanding, accountability and enthusiasm for the team’s work.
• Delivering results: Anticipates constraints, identifies solutions and takes responsibility for addressing critical situations.
• Managing and sharing knowledge: Encourages knowledge-sharing across units/departments and ensures that knowledge is captured, recorded and disseminated appropriately.
• Accountability: Plans and organizes work with a clear and deliberate focus, ensuring commitments are easily identified and progress is widely communicated.
• Communication: Seeks to share information with others, with due respect for diversity and the confidentiality of specific sensitive information.
Other
• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
• This application is open to all Rwandese citizen and any other foreign national as long as such an applicant has a right of residence and right to work in Rwanda at the time of application (IOM will not be responsible in securing such Visas or authorisations from the Government of Rwanda, any applicant of foreign nationality must provide authentic certification from Government of Rwanda in regard to right of residency and right to work in Rwanda at the time of application).">
Senior Operations Assistant (Data Processing)
Duty Station : Senior Operations Assistant (Data Processing), Rwanda
Classification : General Service Staff, Grade G6 (UN salary Scale for GS staff)
Type of Appointment : One Year fixed term, Twelve (12) months with possibility of extension
Estimated Start Date : As soon as possible
Reference Code : VN2022/29- RW
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context:
Under the overall supervision of the Chief of Mission, general supervision by the Movement Operations Manager and the direct supervision of National Associate Movement Operations Officer, the Senior Operations Assistant (Data Processing), is responsible for undertaking data processing activities, with the following duties and responsibilities:
Core Functions / Responsibilities:
• Oversee a team or teams of up to a total of eight staff members recording demographic and biographic information in MiMOSA upon receipt of the request for travel and confirming receipt to third parties, such as an embassy or Resettlement Support Center (RSC). Support staff development processes such as hiring, providing training, assigning duties and giving feedback to staff members on their performance on a regular basis to ensure high quality work and the accurate completion of data processing activities.
• Oversee Data Processing team members as they manage, secure, and account for travel documents in accordance with the local Standard Operating Procedures (SOPs). Ensure team members are undertaking secure storage of documentation and data in accordance with IOM principles and guidelines and that all the necessary measures to guarantee limited access to physical files are taken.
• Oversee Data Processing team members in processing exit permits and travel documents in close coordination with supervisors and other IOM colleagues; this may include direct communication with beneficiaries in relation to required documentation in accordance with SOPs.
• Ensure staff members prepare all travel documentation required for the exit process and submit to relevant authorities for approval, following up on exit permit requests and clearances in a timely manner.
• Oversee the issuance and timely dispatch of travel documents with Operations colleagues, from booking notifications to logistical assistance, with exit processes closely coordinated.
• Oversee the preparation of all travel-ready documentation for transfer to Field Support colleagues in collaboration and coordination with supervisors while ensuring the travel bag has all necessary documentation to depart the country.
• Oversee the preparation of reports on the receipt of documentation to time of service delivery; inform management of possible issues which need attention and suggest corrective actions. Report to management any problems encountered like denials of exit permits, reasons for such denials and possible solutions.
• Oversee the preparation of regular data mining reports in order to ensure that MiMOSA is up-to-date, accurate and maintains the integrity of relevant Movement Operations projects.
• Under the close supervision of the Operations Manager, liaise as needed with other teams and units in IOM Rwanda and with external partners such as airport and government authorities, relevant embassies, and the United Nations High Commissioner for Refugees (UNHCR). Provide regular feedback on work being accomplished to the National Associate Movement Operations Officer and keep supervisors immediately informed of any issues that arise.
• Demonstrate an in-depth understanding of relevant Movement Operations SOPs and Movements-related systems and databases, as well as the ability to remain professional, impartial and unbiased during all interactions with migrants and colleagues per the IOM Code of Conduct and instruction on the prevention of sexual exploitation and abuse (PSEA.)
• Maintain and ensure the confidentiality and integrity of all relevant paperwork in line with standards of conduct and data protection rules. Alert National Associate Movement Operations Officer or management of any non-compliance to SOPs or codes of conduct by IOM staff members or partners.
• Perform such other duties as may be assigned.
Required Qualifications and Experience
Education
• University degree with four years of work experience, or
• Completed secondary education with six years of relevant working experience.
Experience
• IT background , IT TOT, transportation-related and/or management experience a strong advantage.
Skills
• Strong interpersonal and communication skills.
• Attention to detail and ability to organize.
• Self-motivated, objective driven and able to use own initiative and work under pressure with minimum supervision.
Languages
• Fluency in English and Kinyarwanda is required (oral and written).
• Working knowledge of French and Swahili is an advantage.
Required Competencies
The candidate is expected to demonstrate the following values and competencies:
Values - All IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
• Teamwork: Fosters a sense of team spirit by developing a shared understanding, accountability and enthusiasm for the team’s work.
• Delivering results: Anticipates constraints, identifies solutions and takes responsibility for addressing critical situations.
• Managing and sharing knowledge: Encourages knowledge-sharing across units/departments and ensures that knowledge is captured, recorded and disseminated appropriately.
• Accountability: Plans and organizes work with a clear and deliberate focus, ensuring commitments are easily identified and progress is widely communicated.
• Communication: Seeks to share information with others, with due respect for diversity and the confidentiality of specific sensitive information.
Other
• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
• This application is open to all Rwandese citizen and any other foreign national as long as such an applicant has a right of residence and right to work in Rwanda at the time of application (IOM will not be responsible in securing such Visas or authorisations from the Government of Rwanda, any applicant of foreign nationality must provide authentic certification from Government of Rwanda in regard to right of residency and right to work in Rwanda at the time of application).">
JOB DETAILS:
Member Support Advisor
Established in 1949, SOS Children's Villages International is non-governmental organization working globally to meet the needs and protect the interests and rights of children. SOS Children's Villages International is an umbrella organization that provides support and guidance to SOS member associations in over 135 countries worldwide. Our vision is that every child belongs to a family arid grows with love, respect and security.
(Job Ref: SOS/12/1/23)
SOS Children’s Villages International (SOS CVI) is non-governmental and non-denominational organization working with communities, partners and states to ensure that the rights of all children are fulfilled in every society. SOS CVI is a global federation working to protect and care for children who have lost parental care, or who stand at risk of losing the care. We respect all religions and cultures and work with trusted partners in places where we can contribute to social development. Everything we do is made possible through the generous support of sponsors and donors, institutional and corporate partners, and loyal friends worldwide.
Envisioning that every child belongs to a family and grows up with love, respect and security, we exist to build families for children in need, we help them shape their own futures, and we share in the development of their communities. Everything we do is guided by the firm belief that no child should grow up alone and that we need to improve care for children who are at risk, enabling them to overcome precarious conditions and to succeed in life. Our core values guiding who we are and what we do include courage to take action, commitment to keep our promises, trust to believe in each other, and accountability to be reliable Partners. SOS CVI Eastern and Southern Africa Regional Office ( ESAF) would like to recruit to fill the following vacant position within its Human resource and Organization development function.
Working location: Addis Ababa, Ethiopia or Nairobi Kenya
Reports to: CVI Representative
Region: East and Southern Africa (ESAF).
Context of the position
SOS Children’s Villages International (SOS CVI) is non-governmental and non-denominational organization working with communities, partners and states to ensure that the rights of all children are fulfilled in every society. SOS CVI is a global federation working to protect and care for children who have lost parental care, or who stand at risk of losing the care. We respect all religions and cultures and work with trusted partners in places where we can contribute to social development. Everything we do is made possible through the generous support of sponsors and donors, institutional and corporate partners, and loyal friends worldwide. Envisioning that every child belongs to a family and grows up with love, respect and security, we exist to build families for children in need, we help them shape their own futures, and we share in the development of their communities. Everything we do is guided by the firm belief that no child should grow up alone and that we need to improve care for children who are at risk, enabling them to overcome precarious conditions and to succeed in life. To achieve our mission, our strategy for the upcoming decade focuses on ensuring the best care of children, innovation, and effective collaboration with more partners. Our core values guiding who we are and what we do include courage to take action, commitment to keep our promises, trust to believe in each other, and accountability to be reliable Partners.
Mission of the position:
The mission of the Member Support Advisor is to complement and support the operationalizing of the CVI Rep. Office. It contributes toward effective interaction, coordination, collaboration and partnership between GSC, PSAs and MAs. It also supports the strategic organizational growth and development, affiliation and good governance of MAs within ESAF. The Member Support Advisor supports and advise the strategy development and management of cluster MAs. The role contributes to good governance in cluster Mas as well as coordinating the daily operation link for standard and non-standard information/data flow between PSA, GSC and MAs. The role support in capacity building and development of boards, NDs and Mas management teams’ .In addition the role support the CVI Representative in all interactions with MAs, PSAs and the GSC; upon request of the CVI Representative, the MSA replaces the CVI Representative in meetings and also represents line management issues in MA National Management Tea
Key performance areas and main responsibilities:
Advise MAs in making key strategic decisions during planning processing in general and particularly during planning workshop.
• Support MAs to undertake strategy planning (long term & midterm) and annual planning processes. This require GMA to ensure MAs received all the necessary support in the different phases of the planning process: pre-planning workshops, during planning workshop and post- planning workshop activities to ensure plans are received on time with all the quality requirements. It also includes supporting the MA to improve their planning process in terms of quality inputs, process and
• During strategy and annual planning processes, ensure that MAs remain aligned to the strategic direction and standards of the federation. This required guidance on the content and intent of strategy, policy, quality standards and guidelines of the
• Support the CVI Representative and MAs in the planning dialogue with PSA (e.g. preparing dialogue sheets and providing key inputs for the dialogue)
• Ensure the link between planning and
• Support the linking of needs and funds by providing the necessary content information
• Support the management of PSA portfolios by providing the necessary content information
• Coordinate the IOR functional support to the MA during the planning
Monitoring, Reviewing and Evaluation
• Periodically and/or up on need, gathering and analysing information/data from various sources on different key strategic areas (KSA) and key operational areas (KOA) and based on key performance indicators (KPIs) to provide the CVI rep with management reports on progress and challenge and thus informs decision making and steering at regional and MA levels. This will in turn helps to ensure MAs strategic alignment, effectiveness, efficiency and This will also include advice in cooperation with functions on measures to be taken in case of deviations and/or underperformance.
• Support MAs’ strategic monitoring, reviewing and evaluation process in close collaboration with the MAs Planning & Reviewing Coordinators/M&E
• Coordinate the IOR’s support and follow up on the fulfilment of the international and regional actions. Assist in monitoring and reporting on progress of Sustainable Path strategy (through SPIF monitoring & reporting tool).
• Have an overview of external financial audit of MAs; and reviewing internal organizational audits of MAs and follow up on the development and implementation of action plan to close gaps.
• Monitor MA data and general performance indicators across all the
Capacity Building of MAs
• Provide supporting the capacity building of boards by providing standard tool for self- Up on request, through orientations on strategy, policies and standards.
• Providing quality inputs in the performance management of National Directors (e.g. providing quality feedback during PAT of NDs).
• Supporting MAs to build capacity on strategy development and implementation (e.g. building MAs competences to improve quality of planning process).
• Implement and give first level user support for MAs for the SOS controlling system LUCY for the modules Construction, Monitoring & Reporting and Linking Needs &
Information, reporting and coordination
• Support the information and general coordination process between MAs, PSA, IO and IOR by providing information and general coordination of services and contact requested. This includes compiling and processing MA-specific, non-standardised information, which cannot be covered through existing documents/ databases (InfoHub), flow from MA to IO (e.g. extensions/re-innovation, incidents occurred in programmes regarding beneficiaries or co- workers, non-compliance with the Code of Conduct (apart from child protection issues), unfavourable legal disputes for the organization).
• Facilitate and support the exchange between CVI Representative and IOR functions and follow up on their agreements; upon request of the CVI Representative, replace the CVI Representative in meetings and during annual leaves as temporary stand-in.
• Coordinate the expertise of IOR functions with the support needs of
• Provide administration and general service to the CVI Representative in all aspects of the CVI Representative role related to MAs and the interaction of the CVI Representative with the region.
• Collect, check and forward standard reports to PSAs, IO and IOR-Strategy Advisor (e.g. Annual Report, MA Annual Plan Review Reports) including technical handling of database
• Coordinate with MAs for miscellaneous requests from PSAs and other MAs (e.g. business travel requests, information/data request for donors, exchange visits between MAs) and prepare non-standard special
• Project management support in public funding and construction projects to MAs and PSAs (e.g. funds flow, reporting, audits, as per guideline)
• Coordinate the approvals at IOR level for project ideas, project concepts and proposals in collaboration with function advisors.
• Support MAs to exchange and learn their knowledge and good practices to promote cooperation and
Requirements – Knowledge, experience, skills and competencies:
• A Graduate with postgraduate qualification in project planning, Development Studies and management, M&E and /or Masters in relevant
• Relevant five (5) years’ work experience in international programme development with networking and partnership experience with government, child rights and other organizations.
We offer
• Knowledge of strategic and financial planning as well as stakeholder servicing and management.
• Good consulting, analytical and critical thinking skills, organized and results driven
• In depth knowledge of excel, PowerPoint, good knowledge of
• Positive, energetic self-starter with high level of personal drive and
• Ability to function as a team player with strong cooperation and negotiation skills
• Knowledge of written and spoken French is a desirable
• A diverse range of interesting tasks in a leading INGO multicultural working environment
• As a responsible employer we provide a range of training schemes and encourage educational enhancement
• A salary that will be commensurate with experience and qualifications
Member Support Advisor
Established in 1949, SOS Children's Villages International is non-governmental organization working globally to meet the needs and protect the interests and rights of children. SOS Children's Villages International is an umbrella organization that provides support and guidance to SOS member associations in over 135 countries worldwide. Our vision is that every child belongs to a family arid grows with love, respect and security.
(Job Ref: SOS/12/1/23)
SOS Children’s Villages International (SOS CVI) is non-governmental and non-denominational organization working with communities, partners and states to ensure that the rights of all children are fulfilled in every society. SOS CVI is a global federation working to protect and care for children who have lost parental care, or who stand at risk of losing the care. We respect all religions and cultures and work with trusted partners in places where we can contribute to social development. Everything we do is made possible through the generous support of sponsors and donors, institutional and corporate partners, and loyal friends worldwide.
Envisioning that every child belongs to a family and grows up with love, respect and security, we exist to build families for children in need, we help them shape their own futures, and we share in the development of their communities. Everything we do is guided by the firm belief that no child should grow up alone and that we need to improve care for children who are at risk, enabling them to overcome precarious conditions and to succeed in life. Our core values guiding who we are and what we do include courage to take action, commitment to keep our promises, trust to believe in each other, and accountability to be reliable Partners. SOS CVI Eastern and Southern Africa Regional Office ( ESAF) would like to recruit to fill the following vacant position within its Human resource and Organization development function.
Working location: Addis Ababa, Ethiopia or Nairobi Kenya
Reports to: CVI Representative
Region: East and Southern Africa (ESAF).
Context of the position
SOS Children’s Villages International (SOS CVI) is non-governmental and non-denominational organization working with communities, partners and states to ensure that the rights of all children are fulfilled in every society. SOS CVI is a global federation working to protect and care for children who have lost parental care, or who stand at risk of losing the care. We respect all religions and cultures and work with trusted partners in places where we can contribute to social development. Everything we do is made possible through the generous support of sponsors and donors, institutional and corporate partners, and loyal friends worldwide. Envisioning that every child belongs to a family and grows up with love, respect and security, we exist to build families for children in need, we help them shape their own futures, and we share in the development of their communities. Everything we do is guided by the firm belief that no child should grow up alone and that we need to improve care for children who are at risk, enabling them to overcome precarious conditions and to succeed in life. To achieve our mission, our strategy for the upcoming decade focuses on ensuring the best care of children, innovation, and effective collaboration with more partners. Our core values guiding who we are and what we do include courage to take action, commitment to keep our promises, trust to believe in each other, and accountability to be reliable Partners.
Mission of the position:
The mission of the Member Support Advisor is to complement and support the operationalizing of the CVI Rep. Office. It contributes toward effective interaction, coordination, collaboration and partnership between GSC, PSAs and MAs. It also supports the strategic organizational growth and development, affiliation and good governance of MAs within ESAF. The Member Support Advisor supports and advise the strategy development and management of cluster MAs. The role contributes to good governance in cluster Mas as well as coordinating the daily operation link for standard and non-standard information/data flow between PSA, GSC and MAs. The role support in capacity building and development of boards, NDs and Mas management teams’ .In addition the role support the CVI Representative in all interactions with MAs, PSAs and the GSC; upon request of the CVI Representative, the MSA replaces the CVI Representative in meetings and also represents line management issues in MA National Management Tea
Key performance areas and main responsibilities:
Advise MAs in making key strategic decisions during planning processing in general and particularly during planning workshop.
• Support MAs to undertake strategy planning (long term & midterm) and annual planning processes. This require GMA to ensure MAs received all the necessary support in the different phases of the planning process: pre-planning workshops, during planning workshop and post- planning workshop activities to ensure plans are received on time with all the quality requirements. It also includes supporting the MA to improve their planning process in terms of quality inputs, process and
• During strategy and annual planning processes, ensure that MAs remain aligned to the strategic direction and standards of the federation. This required guidance on the content and intent of strategy, policy, quality standards and guidelines of the
• Support the CVI Representative and MAs in the planning dialogue with PSA (e.g. preparing dialogue sheets and providing key inputs for the dialogue)
• Ensure the link between planning and
• Support the linking of needs and funds by providing the necessary content information
• Support the management of PSA portfolios by providing the necessary content information
• Coordinate the IOR functional support to the MA during the planning
Monitoring, Reviewing and Evaluation
• Periodically and/or up on need, gathering and analysing information/data from various sources on different key strategic areas (KSA) and key operational areas (KOA) and based on key performance indicators (KPIs) to provide the CVI rep with management reports on progress and challenge and thus informs decision making and steering at regional and MA levels. This will in turn helps to ensure MAs strategic alignment, effectiveness, efficiency and This will also include advice in cooperation with functions on measures to be taken in case of deviations and/or underperformance.
• Support MAs’ strategic monitoring, reviewing and evaluation process in close collaboration with the MAs Planning & Reviewing Coordinators/M&E
• Coordinate the IOR’s support and follow up on the fulfilment of the international and regional actions. Assist in monitoring and reporting on progress of Sustainable Path strategy (through SPIF monitoring & reporting tool).
• Have an overview of external financial audit of MAs; and reviewing internal organizational audits of MAs and follow up on the development and implementation of action plan to close gaps.
• Monitor MA data and general performance indicators across all the
Capacity Building of MAs
• Provide supporting the capacity building of boards by providing standard tool for self- Up on request, through orientations on strategy, policies and standards.
• Providing quality inputs in the performance management of National Directors (e.g. providing quality feedback during PAT of NDs).
• Supporting MAs to build capacity on strategy development and implementation (e.g. building MAs competences to improve quality of planning process).
• Implement and give first level user support for MAs for the SOS controlling system LUCY for the modules Construction, Monitoring & Reporting and Linking Needs &
Information, reporting and coordination
• Support the information and general coordination process between MAs, PSA, IO and IOR by providing information and general coordination of services and contact requested. This includes compiling and processing MA-specific, non-standardised information, which cannot be covered through existing documents/ databases (InfoHub), flow from MA to IO (e.g. extensions/re-innovation, incidents occurred in programmes regarding beneficiaries or co- workers, non-compliance with the Code of Conduct (apart from child protection issues), unfavourable legal disputes for the organization).
• Facilitate and support the exchange between CVI Representative and IOR functions and follow up on their agreements; upon request of the CVI Representative, replace the CVI Representative in meetings and during annual leaves as temporary stand-in.
• Coordinate the expertise of IOR functions with the support needs of
• Provide administration and general service to the CVI Representative in all aspects of the CVI Representative role related to MAs and the interaction of the CVI Representative with the region.
• Collect, check and forward standard reports to PSAs, IO and IOR-Strategy Advisor (e.g. Annual Report, MA Annual Plan Review Reports) including technical handling of database
• Coordinate with MAs for miscellaneous requests from PSAs and other MAs (e.g. business travel requests, information/data request for donors, exchange visits between MAs) and prepare non-standard special
• Project management support in public funding and construction projects to MAs and PSAs (e.g. funds flow, reporting, audits, as per guideline)
• Coordinate the approvals at IOR level for project ideas, project concepts and proposals in collaboration with function advisors.
• Support MAs to exchange and learn their knowledge and good practices to promote cooperation and
Requirements – Knowledge, experience, skills and competencies:
• A Graduate with postgraduate qualification in project planning, Development Studies and management, M&E and /or Masters in relevant
• Relevant five (5) years’ work experience in international programme development with networking and partnership experience with government, child rights and other organizations.
We offer
• Knowledge of strategic and financial planning as well as stakeholder servicing and management.
• Good consulting, analytical and critical thinking skills, organized and results driven
• In depth knowledge of excel, PowerPoint, good knowledge of
• Positive, energetic self-starter with high level of personal drive and
• Ability to function as a team player with strong cooperation and negotiation skills
• Knowledge of written and spoken French is a desirable
• A diverse range of interesting tasks in a leading INGO multicultural working environment
• As a responsible employer we provide a range of training schemes and encourage educational enhancement
• A salary that will be commensurate with experience and qualifications