JOB DETAILS:
Administrative Bookkeeper
Reports to: Accountant
Job location: Nyaruguru District
Period: One year renewable based on performance
Job Purpose:
FXB Rwanda is looking to hire an Administrative Bookkeeper to join our team. The Administrative Bookkeeper will be responsible for ensuring compliance with donor requirements and organizational finance and administration procedures. She/He will be responsible of ensuring accuracy of accounting records and books of accounts.
Main Responsibilities
The main responsibilities are, but not limited to:
• Disbursement of funds in accordance with prescribed accounting procedures;
• Prepare payments for field activities and ensure accountabilities for field activity advances are accurate and obtained on time;
• Prepare payment vouchers for approval;
• Record accounting transactions into QuickBooks on timely basis;
• Prepare monthly bank reconciliation statements;
• Prepare PAYE & Social security contribution returns filing with RRA;
• Maintain proper filing of the accounting records;
• Receive and file administrative documents, correspondances and other documents;
• Manage office supplies and materials and prepare purchase requisitions for office supplies and materials;
• Provide the information required during the annual audit for the organization and projects;
• Conduct inventory of assets;
• Document expenses for end of program costing analysis;
• Perform other related duties as required Desired Competences
• Minimum of a Bachelor’s degree in accounting, finance or related field,
• At least 1 years of experience in a similar position,
• Verbal and written communication skills in English or French and Kinyarwanda;
1. Knowledge of QuickBooks Accounting software is an added advantage
Administrative Bookkeeper
Reports to: Accountant
Job location: Nyaruguru District
Period: One year renewable based on performance
Job Purpose:
FXB Rwanda is looking to hire an Administrative Bookkeeper to join our team. The Administrative Bookkeeper will be responsible for ensuring compliance with donor requirements and organizational finance and administration procedures. She/He will be responsible of ensuring accuracy of accounting records and books of accounts.
Main Responsibilities
The main responsibilities are, but not limited to:
• Disbursement of funds in accordance with prescribed accounting procedures;
• Prepare payments for field activities and ensure accountabilities for field activity advances are accurate and obtained on time;
• Prepare payment vouchers for approval;
• Record accounting transactions into QuickBooks on timely basis;
• Prepare monthly bank reconciliation statements;
• Prepare PAYE & Social security contribution returns filing with RRA;
• Maintain proper filing of the accounting records;
• Receive and file administrative documents, correspondances and other documents;
• Manage office supplies and materials and prepare purchase requisitions for office supplies and materials;
• Provide the information required during the annual audit for the organization and projects;
• Conduct inventory of assets;
• Document expenses for end of program costing analysis;
• Perform other related duties as required Desired Competences
• Minimum of a Bachelor’s degree in accounting, finance or related field,
• At least 1 years of experience in a similar position,
• Verbal and written communication skills in English or French and Kinyarwanda;
1. Knowledge of QuickBooks Accounting software is an added advantage
JOB DETAILS:
At I&M Bank Rwanda (PLC), we aim to be the employer of choice in Rwanda with emphasis on employee’s satisfaction and career development through our appealing employee value proposition. Our team is diverse and professional, we embrace inclusion and uniqueness, we are strengthened by our culture and an exemplary code of conduct.
If this sounds exciting to you and you are interested in joining our vibrant working environment, we are currently looking for suitable skilled candidate for the vacancy listed below.
POSITION: Investor Relations Officer
DEPARTMENT: CEO’S OFFICE
REPORTS TO: Company Secretary
PURPOSE:
This job coordinates all activities that relate to investor relations management.
It is the key contact point between the Bank and its investors. The incumbent is responsible of ensuring there is scrupulous communication by keeping the market informed of any development about the Bank & enable the most effective interaction between the Bank, the financial community to ultimately contribute to Bank’ shares and achieving a fair valuation of the share price.
Key Responsibilities/Accountabilities.
• Build & maintain strong relationships with both equity & debt investors, shareholders, stock exchange representatives, brokers, portfolio managers, financial analysts, custodial services, and act as their main point of contact.
• Planning & organizing investors events by setting up an annual calendar of events to meet with the shareholders of the company (road shows), potential investors and regular meetings with analysts both sell-side as buy-side.
• Facilitating investor information requests and responding to investors’, shareholders’, and analysts ‘enquiries by providing financial analytics.
• Create accurate and appropriate press releases, presentations handout for road shows investors.
• Coordinates meetings, conferences, to communicate business strategy and bank’s financial performance on a quarterly basis; drafting the press release, writing (parts of) the annual report; drafting the key messages.
• Preparing questions & answers (including FAQs); Developing the Bank’s results presentation and press releases, writing the script for the investor meeting/call; rehearsing the script/presentation with the CEO and CFO to ensure smooth delivery of the messages.
• Identifying issues to be addressed in presentation of the Bank, and to inform management about these issues.
• Coordinate media relations and Investors’ Communications.
• Develop in-depth & thorough knowledge of banking operations, bank’s products, financial results, ongoing business issues and transactions to contribute proactively to the strategy.
• Work with relevant departments to ensure regulatory announcements are appropriately published.
• Maintain and update investor and shareholder database and provide support for annual general meetings.
• Coordinate and ensure ESPO and Dividends are paid on time.
• Monitor and evaluate market sentiment, tracking daily share price and market movements
• Identify and implement best practices for information disclosure
• Build and manage investor relations website
• Assist management and board members with projects as required; Prepare quarterly report for Board: Financial highlights by the CEO and Board Alco pack Camels and any other required report
• Any other duties assigned by the line manager
Academic Qualifications, Experience, Skills, and Attributes
• A Bachelor’s degree in Finance, Accounting, Business Administration, and any related field
• At least 3 years work experience in a Financial Institution with exposure to financial and business analysis.
• Analytical capability and demonstrated knowledge of financial markets
• Strong verbal and written skills and ability to convey complex information in a way that others can readily follow.
• Strong interpersonal and analytical capabilities
• Organizational & time management skills and team working- to be flexible, proactive, a quick learner.
• Integrity and discretion when handling confidential information.
• Proactive with ability to produce excellent results under tight deadlines
At I&M Bank Rwanda (PLC), we aim to be the employer of choice in Rwanda with emphasis on employee’s satisfaction and career development through our appealing employee value proposition. Our team is diverse and professional, we embrace inclusion and uniqueness, we are strengthened by our culture and an exemplary code of conduct.
If this sounds exciting to you and you are interested in joining our vibrant working environment, we are currently looking for suitable skilled candidate for the vacancy listed below.
POSITION: Investor Relations Officer
DEPARTMENT: CEO’S OFFICE
REPORTS TO: Company Secretary
PURPOSE:
This job coordinates all activities that relate to investor relations management.
It is the key contact point between the Bank and its investors. The incumbent is responsible of ensuring there is scrupulous communication by keeping the market informed of any development about the Bank & enable the most effective interaction between the Bank, the financial community to ultimately contribute to Bank’ shares and achieving a fair valuation of the share price.
Key Responsibilities/Accountabilities.
• Build & maintain strong relationships with both equity & debt investors, shareholders, stock exchange representatives, brokers, portfolio managers, financial analysts, custodial services, and act as their main point of contact.
• Planning & organizing investors events by setting up an annual calendar of events to meet with the shareholders of the company (road shows), potential investors and regular meetings with analysts both sell-side as buy-side.
• Facilitating investor information requests and responding to investors’, shareholders’, and analysts ‘enquiries by providing financial analytics.
• Create accurate and appropriate press releases, presentations handout for road shows investors.
• Coordinates meetings, conferences, to communicate business strategy and bank’s financial performance on a quarterly basis; drafting the press release, writing (parts of) the annual report; drafting the key messages.
• Preparing questions & answers (including FAQs); Developing the Bank’s results presentation and press releases, writing the script for the investor meeting/call; rehearsing the script/presentation with the CEO and CFO to ensure smooth delivery of the messages.
• Identifying issues to be addressed in presentation of the Bank, and to inform management about these issues.
• Coordinate media relations and Investors’ Communications.
• Develop in-depth & thorough knowledge of banking operations, bank’s products, financial results, ongoing business issues and transactions to contribute proactively to the strategy.
• Work with relevant departments to ensure regulatory announcements are appropriately published.
• Maintain and update investor and shareholder database and provide support for annual general meetings.
• Coordinate and ensure ESPO and Dividends are paid on time.
• Monitor and evaluate market sentiment, tracking daily share price and market movements
• Identify and implement best practices for information disclosure
• Build and manage investor relations website
• Assist management and board members with projects as required; Prepare quarterly report for Board: Financial highlights by the CEO and Board Alco pack Camels and any other required report
• Any other duties assigned by the line manager
Academic Qualifications, Experience, Skills, and Attributes
• A Bachelor’s degree in Finance, Accounting, Business Administration, and any related field
• At least 3 years work experience in a Financial Institution with exposure to financial and business analysis.
• Analytical capability and demonstrated knowledge of financial markets
• Strong verbal and written skills and ability to convey complex information in a way that others can readily follow.
• Strong interpersonal and analytical capabilities
• Organizational & time management skills and team working- to be flexible, proactive, a quick learner.
• Integrity and discretion when handling confidential information.
• Proactive with ability to produce excellent results under tight deadlines
JOB DETAILS:
Senior Executive Coordinator for Administration and Operations
The Rwanda Institute for Conservation Agriculture (RICA) is a unique and innovative English language institution dedicated to preparing the next generation of agricultural leaders of Rwanda and East Africa. Students at RICA will engage in curricular and co-curricular learning opportunities emphasizing practical hands-on skills, Conservation Agriculture and One Health principles, oral and written communication, leadership, and entrepreneurship.
In an experiential learning environment, students will develop the knowledge and experience necessary for a wide range of careers in agriculture. Students at RICA will gain experience in the six Enterprises that include, Dairy, Poultry and Swine, Row and Forage Crops, Vegetable and Fruit Crops, Irrigation and Mechanization, and Food Processing. All RICA graduates will be innovative problem solvers able to operate farms and ranches, start agribusinesses, assume management roles in cooperatives, NGOs, and other agricultural enterprises, serve their communities as extension agents and technical and policy experts, or take on positions of agricultural leadership in Rwanda.
DESCRIPTION
The Senior Executive Coordinator for Administration and Operations will serve as the point of contact among executives, stakeholders, and other external partners, increase brand awareness, and be a partner in advancing RICA’s mission to develop future innovators in agriculture. Reporting to the Vice Chancellor of Administration and Operations.
The Senior Executive Coordinator for Administration and operation’s duties and responsibilities include providing administrative support to RICA Senior Leadership to ensure efficient operation of the office of the Vice Chancellor of Administration and Operations.
The Senior Executive Coordinator for Administration and Operations will also provide primary administrative support for Director of Human Resource through a variety of tasks provided below related to organization and communication; he\she will be responsible for confidential and time sensitive material and is expected to adhere to RICA’s concepts, practices, policies and procedures. Additionally, the individual will work closely with RICA staff to maintain strong internal and external communication and other key relationships for RICA.
RESPONSIBILITIES
• Complete a broad variety of administrative tasks that facilitate the Vice Chancellor’s ability to effectively lead the organization including.
• Assisting with special projects; professionally managing complex institutional and external relationships.
• Maintaining an appropriate level of office communication (maximizing communication when needed and maintaining confidentiality as required).
• Monitoring institutional progress towards completion of priority projects.
• Assisting the Vice Chancellor’s office with focusing on the completion of priority institutional responsibilities.
• Designing and producing complex documents, reports, and presentations.
• Collecting and preparing information for meetings with staff and outside parties.
• Composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
• Act as a liaison and provide support to the Executive team. Arrange and handle all logistics for meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of the Vice chancellor.
• Work closely with the Vice Chancellors to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Serve as a monitor creating a win-win situations for direct access to the Vice Chancellor’s time and office. Conserve the Vice chancellor’s time by reading, researching, collecting and analyzing information as needed, in advance.
• When needed, Coordinate Executive Team meetings and retreats and assist with other meetings and events as needed.
• Provide calendar management for the Vice Chancellor. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the Vice Chancellor and team, demonstrating leadership to maintain credibility, trust, and support with the team. Complete projects by assigning work to appropriate staff on behalf of the Vice Chancellor.
• Represent the College and the Office of the Vice Chancellor in a positive light through great follow-through skills and sound judgment. Welcome all guests by greeting them in a professional manner, in person or on the phone; answering or directing inquiries.
• Provide leadership to ensure the information on the college website updated and complete, including events calendar, policies and procedures, and committee minutes and agendas.
• Provide support as needed in the Human Resources office, including backup support for:
• The Human Resources Information System (HRIS) basic features.
• Updating compliance Human Resources (HR) trackers.
• Updating organizational charts.
• Filing and following up on staff documents compliance on HRIS.
• Sharing and following up on Human Resources electronic forms.
• Support the employee engagement activities logistics and records.
• Supporting the recruitment and onboarding process.
• Supporting the offboarding process.
• Support staff travel related logistics.
• Support international staff work permit process and renewal.
• Provide support on other duties as needed to support the business office, facilities, construction, and other priority institutional needs.
MINIMUM QUALIFICATIONS
• Master’s degree in business management, project management or other related fields
• Experience in administration and operations for a large scale commercial organization.
• Problem solving skills, critical thinking, management capacity, and decision-making ability.
• Have a client-facing background, able to interface with contractors and condense technical issues into actionable language.
• Administratively very strong and able to organize large volumes of emails (concern notices, snag lists, etc.).
• Ability to communicate proficiently in both English and French is an advantage.
RESPONSIBILITIES
• Complete a broad variety of administrative tasks that facilitate the Vice Chancellor’s ability to effectively lead the organization including.
• Assisting with special projects; professionally managing complex institutional and external relationships.
• Maintaining an appropriate level of office communication (maximizing communication when needed and maintaining confidentiality as required).
• Monitoring institutional progress towards completion of priority projects.
• Assisting the Vice Chancellor’s office with focusing on the completion of priority institutional responsibilities.
• Designing and producing complex documents, reports, and presentations.
• Collecting and preparing information for meetings with staff and outside parties.
• Composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
• Act as a liaison and provide support to the Executive team. Arrange and handle all logistics for meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of the Vice chancellor.
• Work closely with the Vice Chancellors to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Serve as a monitor creating a win-win situations for direct access to the Vice Chancellor’s time and office. Conserve the Vice chancellor’s time by reading, researching, collecting and analyzing information as needed, in advance.
• When needed, Coordinate Executive Team meetings and retreats and assist with other meetings and events as needed. • Provide calendar management for the Vice Chancellor. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the Vice Chancellor and team, demonstrating leadership to maintain credibility, trust, and support with the team. Complete projects by assigning work to appropriate staff on behalf of the Vice Chancellor.
• Represent the College and the Office of the Vice Chancellor in a positive light through great follow-through skills and sound judgment. Welcome all guests by greeting them in a professional manner, in person or on the phone; answering or directing inquiries.
• Provide leadership to ensure the information on the college website updated and complete, including events calendar, policies and procedures, and committee minutes and agendas.
• Provide support as needed in the Human Resources office, including backup support for:
• The Human Resources Information System (HRIS) basic features.
• Updating compliance Human Resources (HR) trackers.
• Updating organizational charts.
• Filing and following up on staff documents compliance on HRIS.
• Sharing and following up on Human Resources electronic forms.
• Support the employee engagement activities logistics and records.
• Supporting the recruitment and onboarding process.
• Supporting the offboarding process.
• Support staff travel related logistics.
• Support international staff work permit process and renewal.
• Provide support on other duties as needed to support the business office, facilities, construction, and other priority institutional needs.
Senior Executive Coordinator for Administration and Operations
The Rwanda Institute for Conservation Agriculture (RICA) is a unique and innovative English language institution dedicated to preparing the next generation of agricultural leaders of Rwanda and East Africa. Students at RICA will engage in curricular and co-curricular learning opportunities emphasizing practical hands-on skills, Conservation Agriculture and One Health principles, oral and written communication, leadership, and entrepreneurship.
In an experiential learning environment, students will develop the knowledge and experience necessary for a wide range of careers in agriculture. Students at RICA will gain experience in the six Enterprises that include, Dairy, Poultry and Swine, Row and Forage Crops, Vegetable and Fruit Crops, Irrigation and Mechanization, and Food Processing. All RICA graduates will be innovative problem solvers able to operate farms and ranches, start agribusinesses, assume management roles in cooperatives, NGOs, and other agricultural enterprises, serve their communities as extension agents and technical and policy experts, or take on positions of agricultural leadership in Rwanda.
DESCRIPTION
The Senior Executive Coordinator for Administration and Operations will serve as the point of contact among executives, stakeholders, and other external partners, increase brand awareness, and be a partner in advancing RICA’s mission to develop future innovators in agriculture. Reporting to the Vice Chancellor of Administration and Operations.
The Senior Executive Coordinator for Administration and operation’s duties and responsibilities include providing administrative support to RICA Senior Leadership to ensure efficient operation of the office of the Vice Chancellor of Administration and Operations.
The Senior Executive Coordinator for Administration and Operations will also provide primary administrative support for Director of Human Resource through a variety of tasks provided below related to organization and communication; he\she will be responsible for confidential and time sensitive material and is expected to adhere to RICA’s concepts, practices, policies and procedures. Additionally, the individual will work closely with RICA staff to maintain strong internal and external communication and other key relationships for RICA.
RESPONSIBILITIES
• Complete a broad variety of administrative tasks that facilitate the Vice Chancellor’s ability to effectively lead the organization including.
• Assisting with special projects; professionally managing complex institutional and external relationships.
• Maintaining an appropriate level of office communication (maximizing communication when needed and maintaining confidentiality as required).
• Monitoring institutional progress towards completion of priority projects.
• Assisting the Vice Chancellor’s office with focusing on the completion of priority institutional responsibilities.
• Designing and producing complex documents, reports, and presentations.
• Collecting and preparing information for meetings with staff and outside parties.
• Composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
• Act as a liaison and provide support to the Executive team. Arrange and handle all logistics for meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of the Vice chancellor.
• Work closely with the Vice Chancellors to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Serve as a monitor creating a win-win situations for direct access to the Vice Chancellor’s time and office. Conserve the Vice chancellor’s time by reading, researching, collecting and analyzing information as needed, in advance.
• When needed, Coordinate Executive Team meetings and retreats and assist with other meetings and events as needed.
• Provide calendar management for the Vice Chancellor. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the Vice Chancellor and team, demonstrating leadership to maintain credibility, trust, and support with the team. Complete projects by assigning work to appropriate staff on behalf of the Vice Chancellor.
• Represent the College and the Office of the Vice Chancellor in a positive light through great follow-through skills and sound judgment. Welcome all guests by greeting them in a professional manner, in person or on the phone; answering or directing inquiries.
• Provide leadership to ensure the information on the college website updated and complete, including events calendar, policies and procedures, and committee minutes and agendas.
• Provide support as needed in the Human Resources office, including backup support for:
• The Human Resources Information System (HRIS) basic features.
• Updating compliance Human Resources (HR) trackers.
• Updating organizational charts.
• Filing and following up on staff documents compliance on HRIS.
• Sharing and following up on Human Resources electronic forms.
• Support the employee engagement activities logistics and records.
• Supporting the recruitment and onboarding process.
• Supporting the offboarding process.
• Support staff travel related logistics.
• Support international staff work permit process and renewal.
• Provide support on other duties as needed to support the business office, facilities, construction, and other priority institutional needs.
MINIMUM QUALIFICATIONS
• Master’s degree in business management, project management or other related fields
• Experience in administration and operations for a large scale commercial organization.
• Problem solving skills, critical thinking, management capacity, and decision-making ability.
• Have a client-facing background, able to interface with contractors and condense technical issues into actionable language.
• Administratively very strong and able to organize large volumes of emails (concern notices, snag lists, etc.).
• Ability to communicate proficiently in both English and French is an advantage.
RESPONSIBILITIES
• Complete a broad variety of administrative tasks that facilitate the Vice Chancellor’s ability to effectively lead the organization including.
• Assisting with special projects; professionally managing complex institutional and external relationships.
• Maintaining an appropriate level of office communication (maximizing communication when needed and maintaining confidentiality as required).
• Monitoring institutional progress towards completion of priority projects.
• Assisting the Vice Chancellor’s office with focusing on the completion of priority institutional responsibilities.
• Designing and producing complex documents, reports, and presentations.
• Collecting and preparing information for meetings with staff and outside parties.
• Composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
• Act as a liaison and provide support to the Executive team. Arrange and handle all logistics for meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of the Vice chancellor.
• Work closely with the Vice Chancellors to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Serve as a monitor creating a win-win situations for direct access to the Vice Chancellor’s time and office. Conserve the Vice chancellor’s time by reading, researching, collecting and analyzing information as needed, in advance.
• When needed, Coordinate Executive Team meetings and retreats and assist with other meetings and events as needed. • Provide calendar management for the Vice Chancellor. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the Vice Chancellor and team, demonstrating leadership to maintain credibility, trust, and support with the team. Complete projects by assigning work to appropriate staff on behalf of the Vice Chancellor.
• Represent the College and the Office of the Vice Chancellor in a positive light through great follow-through skills and sound judgment. Welcome all guests by greeting them in a professional manner, in person or on the phone; answering or directing inquiries.
• Provide leadership to ensure the information on the college website updated and complete, including events calendar, policies and procedures, and committee minutes and agendas.
• Provide support as needed in the Human Resources office, including backup support for:
• The Human Resources Information System (HRIS) basic features.
• Updating compliance Human Resources (HR) trackers.
• Updating organizational charts.
• Filing and following up on staff documents compliance on HRIS.
• Sharing and following up on Human Resources electronic forms.
• Support the employee engagement activities logistics and records.
• Supporting the recruitment and onboarding process.
• Supporting the offboarding process.
• Support staff travel related logistics.
• Support international staff work permit process and renewal.
• Provide support on other duties as needed to support the business office, facilities, construction, and other priority institutional needs.
JOB DETAILS:
Operations Assistant – Clean Energy Initiative (CEI)
Who we are
SPOUTS of Water Rwanda LTD is a for-profit social business that manufactures and sells the Purifaaya™ ceramic water filters and distributes rocket stove technology. SPOUTS was created in Uganda in 2014 with the simple idea that ceramic water filters could be made and sold locally, providing an amazingly effective product through a sustainable business model. SPOUTS is currently the largest ceramic water filter manufacturer in Africa.
Since SPOUTS sold its first Purifaaya in 2015, it has distributed 130,000+ filters to East Africa providing over 650,000 end-users with long-term access to safe drinking water. SPOUTS is a rapidly-growing organization with over 500 employees across Uganda and Rwanda. The next step is to expand its operations throughout East, West and Southern Africa.
Role description
The Operations Assistant supports the work of the operations department within the Clean Energy Initiative team. The Operations Assistant provides operational and administrative assistance to the Operations Manager by performing a variety of administrative, information management, coordination, stock control and logistical services.
Job Title
Operations Assistant – Clean Energy Initiative (CEI)
Location
SPOUTS of Water Rwanda Ltd.
Rubavu Office
Road Petite Bariere, Kivumu Cell, Gisenyi Sector, Rubavu District, Western Province, Rwanda
Reports To
Direct report to the Operations Manager, indirect reporting to the Strategic Program Manager
Special Conditions
Some travel will be required between the SPOUTS Rubavu and Kigali offices, as well as other parts of Rwanda in response to the demands of the Clean Energy Initiative program.
Job Type
Full-time
Start Date
1 February 2023
Duties and Responsibilities:
• Assist in the management of CEI Operations
• Responsible for receiving, storing and issuing stock as requisitioned for by the respective regional associates through the field manager, as prescribed in the inventory control policy manual
• Support in planning and movement of stock and other materials between different store locations, assisting with loading and unloading from delivery trucks
• Ensure correct processes are followed during inventory management
• Filling of the supporting documents for accountability and movement of stock
• Follow-up on the accountability receipts for all the store operational costs
• Promptly report damaged or missing inventory to supervisors
• Carry out period stock counts
• Track the movement of stock among all the areas of operation
• Report on stock position daily, weekly, monthly and as otherwise may be required
• Monitor stock utilization at all levels to minimize any wastages and coordinate with program associates for all stock deliveries
• Finance and administrative responsibilities
• Support the operations manager in the preparation of monthly budgets on planned activities
• Support in the preparation of commission reports on the approved stove installations with finance to process payments
• Prepare weekly payment and purchase requisitions matching budgeted activities
• Schedule and organize meetings/events and maintain an agenda
• Keep updated records and create reports for proposals
• Support in the importing of materials into the country
• Support and coordinate different training sessions with the field and office teams to ensure a full understanding of the program
• Support in the preparation of training materials for the program
• Demonstrate corporate responsibility
• Always in a manner consistent with SPOUTS’ values
• Comply with the SPOUTS standards of conduct and all applicable policies and legislation
Qualifications and Experience:
• Able and willing to do physical lifting and loading of SPOUTS products and items as part of the inventory management process
• Knowledge of operations management procedures
• Knowledge of budgeting, bookkeeping and reporting
• Proficient in Microsoft Office
• Excellent time-management and organizational skills
• Detail-oriented and efficient
• BA in business administration or relevant field
• Qualifications in inventory management, stock management, distribution, logistics or relevant fields preferred
• Ability to follow guidelines and procedures
• Attention to detail and data accuracy
• Knowledge of supplies, equipment, and/or services ordering and inventory control
• Ability to reconcile stock counts to report data
• Ability to analyse and solve problems
• Ability to prepare routine administrative paperwork
• Ability to receive, stock and/or deliver goods
• Proven ability to coordinate processes and prioritize workload in a busy environment
• Personal qualities of integrity, credibility and dedication to the mission of SPOUTS
• Experience using Microsoft Word, Excel and basic databases, preferably in a work environment
• Works well in a multi-functional and multicultural team
• Excellent communication and relationship-building skills, with an ability to prioritize, negotiate and work with a variety of internal and external stakeholders
• High level of competence in spoken and written Kinyarwanda and English language skills
Operations Assistant – Clean Energy Initiative (CEI)
Who we are
SPOUTS of Water Rwanda LTD is a for-profit social business that manufactures and sells the Purifaaya™ ceramic water filters and distributes rocket stove technology. SPOUTS was created in Uganda in 2014 with the simple idea that ceramic water filters could be made and sold locally, providing an amazingly effective product through a sustainable business model. SPOUTS is currently the largest ceramic water filter manufacturer in Africa.
Since SPOUTS sold its first Purifaaya in 2015, it has distributed 130,000+ filters to East Africa providing over 650,000 end-users with long-term access to safe drinking water. SPOUTS is a rapidly-growing organization with over 500 employees across Uganda and Rwanda. The next step is to expand its operations throughout East, West and Southern Africa.
Role description
The Operations Assistant supports the work of the operations department within the Clean Energy Initiative team. The Operations Assistant provides operational and administrative assistance to the Operations Manager by performing a variety of administrative, information management, coordination, stock control and logistical services.
Job Title
Operations Assistant – Clean Energy Initiative (CEI)
Location
SPOUTS of Water Rwanda Ltd.
Rubavu Office
Road Petite Bariere, Kivumu Cell, Gisenyi Sector, Rubavu District, Western Province, Rwanda
Reports To
Direct report to the Operations Manager, indirect reporting to the Strategic Program Manager
Special Conditions
Some travel will be required between the SPOUTS Rubavu and Kigali offices, as well as other parts of Rwanda in response to the demands of the Clean Energy Initiative program.
Job Type
Full-time
Start Date
1 February 2023
Duties and Responsibilities:
• Assist in the management of CEI Operations
• Responsible for receiving, storing and issuing stock as requisitioned for by the respective regional associates through the field manager, as prescribed in the inventory control policy manual
• Support in planning and movement of stock and other materials between different store locations, assisting with loading and unloading from delivery trucks
• Ensure correct processes are followed during inventory management
• Filling of the supporting documents for accountability and movement of stock
• Follow-up on the accountability receipts for all the store operational costs
• Promptly report damaged or missing inventory to supervisors
• Carry out period stock counts
• Track the movement of stock among all the areas of operation
• Report on stock position daily, weekly, monthly and as otherwise may be required
• Monitor stock utilization at all levels to minimize any wastages and coordinate with program associates for all stock deliveries
• Finance and administrative responsibilities
• Support the operations manager in the preparation of monthly budgets on planned activities
• Support in the preparation of commission reports on the approved stove installations with finance to process payments
• Prepare weekly payment and purchase requisitions matching budgeted activities
• Schedule and organize meetings/events and maintain an agenda
• Keep updated records and create reports for proposals
• Support in the importing of materials into the country
• Support and coordinate different training sessions with the field and office teams to ensure a full understanding of the program
• Support in the preparation of training materials for the program
• Demonstrate corporate responsibility
• Always in a manner consistent with SPOUTS’ values
• Comply with the SPOUTS standards of conduct and all applicable policies and legislation
Qualifications and Experience:
• Able and willing to do physical lifting and loading of SPOUTS products and items as part of the inventory management process
• Knowledge of operations management procedures
• Knowledge of budgeting, bookkeeping and reporting
• Proficient in Microsoft Office
• Excellent time-management and organizational skills
• Detail-oriented and efficient
• BA in business administration or relevant field
• Qualifications in inventory management, stock management, distribution, logistics or relevant fields preferred
• Ability to follow guidelines and procedures
• Attention to detail and data accuracy
• Knowledge of supplies, equipment, and/or services ordering and inventory control
• Ability to reconcile stock counts to report data
• Ability to analyse and solve problems
• Ability to prepare routine administrative paperwork
• Ability to receive, stock and/or deliver goods
• Proven ability to coordinate processes and prioritize workload in a busy environment
• Personal qualities of integrity, credibility and dedication to the mission of SPOUTS
• Experience using Microsoft Word, Excel and basic databases, preferably in a work environment
• Works well in a multi-functional and multicultural team
• Excellent communication and relationship-building skills, with an ability to prioritize, negotiate and work with a variety of internal and external stakeholders
• High level of competence in spoken and written Kinyarwanda and English language skills