JOB DETAILS:
POSITION : Executive Assistant
Location : Kigali, Rwanda
Contract Duration : 6 months
ITM Africa Ltd, an international company specializing in all HR solutions is supporting in recruitment of an Executive Assistant On behalf of our client
Purpose of position (role):
Reporting to the Chief Programs Officer, the Executive Assistant will provide senior executive support to the Chief Programs Officer, in support of achievement of all program deliverables including the Young Africa Works strategy. You will partner and effectively coordinate across enterprise including with co-located program teams, relevant enterprise functions, Office of CEO and teams working with the Chief Programs Officer including Advisor to CPO
What you will do :
• Effectively manage the schedule, agendas, and pre-meeting document follow-up and circulation for meetings of the CPO (e.g., Program Senior Team Leadership meetings, Program Team meetings, External Meetings etc.)
• Take minutes at meetings and distribute as and when appropriate.
• Lead follow up of key action items, ensuring that the Chief Programs Officer is prepared for meetings and correspondence and work runs on time, effectively and with efficiency.
• Manage travel in coordination with the travel team and office coordinator and team assistants, including extensive global travel, accommodation reservations, ground transport, travel visas and immunizations.
• Expense management on behalf of the CPO, prepare and submit expense reports accurately and efficiently in line with organizational policies.
• Coordinate and work closely with the Advisor to the CPO and CPO team to ensure smooth functioning of the Office of the CPO.
• Coordinate with other EAs and administrative staff across the enterprise functions regarding meetings and other engagements (internal and external).
• Compose routine correspondence with the ability to be proactive in identifying the need for formal written correspondence.
• Liaise with PR & communications and colleagues regarding functional communications.
• Draft and create documentation (including letterheads, power point decks, board documents, etc.) for CPO’s use.
• Handle the distribution of correspondence. Monitor email and act as appropriate. Ensure attention to accuracy and detail.
• Plan, organize and maintain accurate documentation for the function, including reports.
• Maintain organization of the database, shared network drives and SharePoint sites.
• Act as the initial contact for individuals contacting the Chief Programs Officer and advice regarding the most appropriate avenues to contact the CPO.
• Assess urgency and priority meetings with stakeholders.
• Build, liaise and sustain relationships with employees, external stakeholders and general public on behalf of the Chief Programs Officer.
• Provide support in budget preparation and forecasting of areas under the CPO’s office.
• Support Financial management processes in line with policies and processes.
• Provide backup to other executive administrators as required.
• Participate in meetings to streamline processes where applicable from time to time.
• Participate in Functional Onboarding for direct reports to the CPO.
• Any other responsibilities as may be assigned from time to time..
You will be a good fit if you have :
• College diploma or University degree is required.
• Minimum 10 years of experience in an Executive Assistant role in a fast-paced environment at corporate/senior level of organization.
• Experience in working in multi-cultural environments.
• Experience working with Senior level executives and interfacing with important stakeholders.
• Experience in managing junior administrative staff.
• Excellent organizing, multi-tasking, planning, prioritization and time management skills.
• Excellent interpersonal skills, exhibiting grace and diplomacy under pressure.
• Strong communication skills in English; written and spoken, and ability to communicate in French (is a plus but not mandatory) and the ability to articulate information to a variety of constituents across cultures.
• Highly proficient in MS Office applications (PowerPoint, Word, Excel, Office 365 and SharePoint).
POSITION : Executive Assistant
Location : Kigali, Rwanda
Contract Duration : 6 months
ITM Africa Ltd, an international company specializing in all HR solutions is supporting in recruitment of an Executive Assistant On behalf of our client
Purpose of position (role):
Reporting to the Chief Programs Officer, the Executive Assistant will provide senior executive support to the Chief Programs Officer, in support of achievement of all program deliverables including the Young Africa Works strategy. You will partner and effectively coordinate across enterprise including with co-located program teams, relevant enterprise functions, Office of CEO and teams working with the Chief Programs Officer including Advisor to CPO
What you will do :
• Effectively manage the schedule, agendas, and pre-meeting document follow-up and circulation for meetings of the CPO (e.g., Program Senior Team Leadership meetings, Program Team meetings, External Meetings etc.)
• Take minutes at meetings and distribute as and when appropriate.
• Lead follow up of key action items, ensuring that the Chief Programs Officer is prepared for meetings and correspondence and work runs on time, effectively and with efficiency.
• Manage travel in coordination with the travel team and office coordinator and team assistants, including extensive global travel, accommodation reservations, ground transport, travel visas and immunizations.
• Expense management on behalf of the CPO, prepare and submit expense reports accurately and efficiently in line with organizational policies.
• Coordinate and work closely with the Advisor to the CPO and CPO team to ensure smooth functioning of the Office of the CPO.
• Coordinate with other EAs and administrative staff across the enterprise functions regarding meetings and other engagements (internal and external).
• Compose routine correspondence with the ability to be proactive in identifying the need for formal written correspondence.
• Liaise with PR & communications and colleagues regarding functional communications.
• Draft and create documentation (including letterheads, power point decks, board documents, etc.) for CPO’s use.
• Handle the distribution of correspondence. Monitor email and act as appropriate. Ensure attention to accuracy and detail.
• Plan, organize and maintain accurate documentation for the function, including reports.
• Maintain organization of the database, shared network drives and SharePoint sites.
• Act as the initial contact for individuals contacting the Chief Programs Officer and advice regarding the most appropriate avenues to contact the CPO.
• Assess urgency and priority meetings with stakeholders.
• Build, liaise and sustain relationships with employees, external stakeholders and general public on behalf of the Chief Programs Officer.
• Provide support in budget preparation and forecasting of areas under the CPO’s office.
• Support Financial management processes in line with policies and processes.
• Provide backup to other executive administrators as required.
• Participate in meetings to streamline processes where applicable from time to time.
• Participate in Functional Onboarding for direct reports to the CPO.
• Any other responsibilities as may be assigned from time to time..
You will be a good fit if you have :
• College diploma or University degree is required.
• Minimum 10 years of experience in an Executive Assistant role in a fast-paced environment at corporate/senior level of organization.
• Experience in working in multi-cultural environments.
• Experience working with Senior level executives and interfacing with important stakeholders.
• Experience in managing junior administrative staff.
• Excellent organizing, multi-tasking, planning, prioritization and time management skills.
• Excellent interpersonal skills, exhibiting grace and diplomacy under pressure.
• Strong communication skills in English; written and spoken, and ability to communicate in French (is a plus but not mandatory) and the ability to articulate information to a variety of constituents across cultures.
• Highly proficient in MS Office applications (PowerPoint, Word, Excel, Office 365 and SharePoint).
JOB DETAILS:
WHO WE ARE
Rwanda Farmers Coffee Company (RFCC) is Rwanda’s leading roasted coffee producer, best known for its Gorilla’s Coffee line of products.
With its state-of-the-art roasting machinery, RFCC has the capacity to produce three tons of roasted coffee per day. The company is roasting, grinding, and packing 100% Arabica coffee, as well as distributing its new instant coffee line. RFCC’s ability to produce high volumes of consistent quality roast profiles makes the company an ideal supplier of freshly roasted high-end quality coffee in the domestic, regional, and international markets.
RFCC was incorporated in 2009, and its coffee roasting facility in Kigali was commissioned in 2014. RFCC is the first company privatized in the Government of Rwanda’s new privatization approach. As the company looks to its next phase of growth, we seek a new CEO to lead the expansion.
RFCC conducts itself based on the core principles of fair trade and community growth and support and prides itself on its uncompromising commitment to its workforce, communities, trade partners, and customers and the quality of its coffee.
THE ROLE
RFCC CEO oversees the organization’s entire operational, sales, and financial strategies, processes, and procedures. He/she sets the operational execution path for the company’s vision and works with the full team to realize the company’s strategic, operational and financial goals. The CEO reports to the RFCC Board of Directors. The position is full-time, based in Kigali, Rwanda. The CEO is expected to be on premises during business days, unless traveling for, or otherwise engaged in, corporate business elsewhere.
The CEO’s main responsibilities include:
Strategic direction
Implementing and realizing the strategic direction as set by the Board of Directors
Regularly evaluating the company performance and financial position and results against the business plan, operational goals, and revenue targets and adjusting ways of working to enable optimal performance
Organizational and operational management
Engaging full responsibility and accountability for all company operations
Supporting optimized operational processes
Driving operational growth. This includes building and managing operations in new territories and countries.
Ensuring food safety and compliance and keeping all certifications up to date
Ensuring the health and safety of company employees
Build, plan, and optimize the warehouse for growth
Overseeing all equipment sourcing, maintenance, planning, and parts inventory
Identifying opportunities for reducing spend and maximizing revenue
Review and advise on contracts for suppliers, contractors, and staff
Financial management
Oversee management of all financial processes
Ensure strong financial controls and profitability
Manage all taxes and regulations, and ensure RFCC is in compliance with tax regulations
Work with the CFO to develop an effective budgeting and tax strategy
Oversee internal accounting capacity, systems, record-keeping, internal controls, and financial team
Manage cash flow and recommend any effective financing options
Consider borrowing needs and manage appropriate leverage and interest rate considerations
Oversee day-to-day cash management systems and oversee treasury cash management—including all accounts receivable and payable
Negotiate and maximize supplier and client payment terms
Build financial forecasts and budgets including scenario considerations
Contract internal auditing services and manage regular internal audits and if applicable, external audit
Oversee financial risk considerations including customer credit, currency, or interest rate risks
Growing sales and expanding domestic and export market reach; managing our brand
Develop sales leads, and negotiate contracts with suppliers, distributors, and consumers
Develop existing markets and expand to new markets and expand customer reach within each market
Work with the marketing team to position Gorilla’s Coffee as the “national” coffee of Rwanda
Establish product differentiation and marketing strategy to maintain a market leadership position in each target market.
Develop a strong base of consumer insights per target market
Develop new distributor relationships within key target markets
Develop innovative new ways to broaden consumer reach
Ensure payment terms are adhered to for distributors
Supply chain and logistics management
Focus on raw materials provision, ensuring the persons responsible are setting up effective supply contracts, and monitoring market price
Ensure that RFCC’s trade partners are appropriately vetted and operate in adherence to RFCC expected quality requirements and conduct and trade practices expectations
Ensure priority sourcing from countries with trade agreements and optimize taxes across jurisdictions (such as EAC and Comesa countries)
Responsible for sourcing planning and ensuring quantities of raw materials will be available to avoid supply interruptions
Build fleet management protocol and process
Oversee optimal daily delivery routing and driver tracking
Manage all imports and exports
Manage and track all incoming logistics for products sourced outside of Rwanda including East Africa, South Africa, Europe, and Asia
Develop a proprietary farm strategy to secure a consistent coffee supply
Build predictive volume models to ensure minimal spoilage and maximize turnover
HR management
Oversee all aspects of staff management
Oversee performance reviews and setting of performance targets
Oversee compensation policies and set compensation targets and incentive goals
Lead RFCC to maintain a positive workplace culture
Optimize team for execution and growth as well as offer opportunities for individual growth
Ensure HR policies are aligned with national policies and protocols
Ensure HR compliance with national laws
Work to enhance the wellness and well-being of RFCC employees and ensure a safe work environment
Enable RFCC to be an employer of choice in Rwanda
Product management
Manage the development of new products and build product portfolio to grow share of wallet for existing customers and increase attraction to new ones
Ensure all products are price-competitive
Negotiate and set product purchasing and pricing schemes
As applicable, consider marketing and development joint ventures or acquisitions
Risk management and reporting
Develop, oversee, and implement risk management and mitigation strategy
Ensure all risk reporting is done effectively and efficiently
Effectively apply the Board decisions as agreed, providing detailed monitoring indicators and options analysis to aid effective decision making
WHO WE’RE LOOKING FOR
An individual who is highly aligned to RFCC's purpose and culture and who is highly energized and committed to helping us further elevate the Gorilla’s Coffee brand
Demonstration of progressively senior roles in private sector companies
At least 10 years of work experience, with a focus on at least 5 years of experience in direct or indirect involvement in the coffee or commodities sector, preferably in Rwanda
Strong familiarization with the constraints and approaches to working in an African context
Experienced in growth management
Strong ability to attract, manage and develop employees
Strong experience in financial management, budget management, reporting, and controls
Managed company or a divisional-level budgeting and cash flow, ideally companies with a large inventory and high turnover (retail/hotel management/FMCG supply preferred)
Familiarization with managing finances and operations for multinational corporations
Built customer networks and grown sales for both domestic and international channels
Managed export and/or multi-country distribution
Deep working experience with African logistics
Deeply experienced in managing supplier relationships, contracts, and terms
Must have sound knowledge of methodologies and best practices in quality improvement, supportive supervision, and mentoring approaches.
Proven experience in developing and maximizing data analytics
Strong analytical and computer skills (Word, Excel, PowerPoint, web-based research)
Strong written and oral communication skills for high-level policy audiences
Demonstrated ability to effectively interact with senior officials, regulatory bodies, executives, and the board of directors while equally with employees, suppliers, and trade partners
Understanding of integrating technology solutions for increased operational efficiency
Highly honed management experience of large teams; thrives managing and developing a team
Understanding of risk management, including currency, supply chain, and operational risks
Unrelated commitment to personal ethics and ethical leadership and to fully meeting laws and regulatory expectations
Undergraduate degree; Master’s Degree or equivalent in business administration, management, or a related field is preferred
The individual will have 4 years of marketing or trade marketing experience gained in an FMCG environment.
Experienced in managing agencies and support services to marketing, is aware of the brand planning and execution process.
Fluency in English required
WHO WE ARE
Rwanda Farmers Coffee Company (RFCC) is Rwanda’s leading roasted coffee producer, best known for its Gorilla’s Coffee line of products.
With its state-of-the-art roasting machinery, RFCC has the capacity to produce three tons of roasted coffee per day. The company is roasting, grinding, and packing 100% Arabica coffee, as well as distributing its new instant coffee line. RFCC’s ability to produce high volumes of consistent quality roast profiles makes the company an ideal supplier of freshly roasted high-end quality coffee in the domestic, regional, and international markets.
RFCC was incorporated in 2009, and its coffee roasting facility in Kigali was commissioned in 2014. RFCC is the first company privatized in the Government of Rwanda’s new privatization approach. As the company looks to its next phase of growth, we seek a new CEO to lead the expansion.
RFCC conducts itself based on the core principles of fair trade and community growth and support and prides itself on its uncompromising commitment to its workforce, communities, trade partners, and customers and the quality of its coffee.
THE ROLE
RFCC CEO oversees the organization’s entire operational, sales, and financial strategies, processes, and procedures. He/she sets the operational execution path for the company’s vision and works with the full team to realize the company’s strategic, operational and financial goals. The CEO reports to the RFCC Board of Directors. The position is full-time, based in Kigali, Rwanda. The CEO is expected to be on premises during business days, unless traveling for, or otherwise engaged in, corporate business elsewhere.
The CEO’s main responsibilities include:
Strategic direction
Implementing and realizing the strategic direction as set by the Board of Directors
Regularly evaluating the company performance and financial position and results against the business plan, operational goals, and revenue targets and adjusting ways of working to enable optimal performance
Organizational and operational management
Engaging full responsibility and accountability for all company operations
Supporting optimized operational processes
Driving operational growth. This includes building and managing operations in new territories and countries.
Ensuring food safety and compliance and keeping all certifications up to date
Ensuring the health and safety of company employees
Build, plan, and optimize the warehouse for growth
Overseeing all equipment sourcing, maintenance, planning, and parts inventory
Identifying opportunities for reducing spend and maximizing revenue
Review and advise on contracts for suppliers, contractors, and staff
Financial management
Oversee management of all financial processes
Ensure strong financial controls and profitability
Manage all taxes and regulations, and ensure RFCC is in compliance with tax regulations
Work with the CFO to develop an effective budgeting and tax strategy
Oversee internal accounting capacity, systems, record-keeping, internal controls, and financial team
Manage cash flow and recommend any effective financing options
Consider borrowing needs and manage appropriate leverage and interest rate considerations
Oversee day-to-day cash management systems and oversee treasury cash management—including all accounts receivable and payable
Negotiate and maximize supplier and client payment terms
Build financial forecasts and budgets including scenario considerations
Contract internal auditing services and manage regular internal audits and if applicable, external audit
Oversee financial risk considerations including customer credit, currency, or interest rate risks
Growing sales and expanding domestic and export market reach; managing our brand
Develop sales leads, and negotiate contracts with suppliers, distributors, and consumers
Develop existing markets and expand to new markets and expand customer reach within each market
Work with the marketing team to position Gorilla’s Coffee as the “national” coffee of Rwanda
Establish product differentiation and marketing strategy to maintain a market leadership position in each target market.
Develop a strong base of consumer insights per target market
Develop new distributor relationships within key target markets
Develop innovative new ways to broaden consumer reach
Ensure payment terms are adhered to for distributors
Supply chain and logistics management
Focus on raw materials provision, ensuring the persons responsible are setting up effective supply contracts, and monitoring market price
Ensure that RFCC’s trade partners are appropriately vetted and operate in adherence to RFCC expected quality requirements and conduct and trade practices expectations
Ensure priority sourcing from countries with trade agreements and optimize taxes across jurisdictions (such as EAC and Comesa countries)
Responsible for sourcing planning and ensuring quantities of raw materials will be available to avoid supply interruptions
Build fleet management protocol and process
Oversee optimal daily delivery routing and driver tracking
Manage all imports and exports
Manage and track all incoming logistics for products sourced outside of Rwanda including East Africa, South Africa, Europe, and Asia
Develop a proprietary farm strategy to secure a consistent coffee supply
Build predictive volume models to ensure minimal spoilage and maximize turnover
HR management
Oversee all aspects of staff management
Oversee performance reviews and setting of performance targets
Oversee compensation policies and set compensation targets and incentive goals
Lead RFCC to maintain a positive workplace culture
Optimize team for execution and growth as well as offer opportunities for individual growth
Ensure HR policies are aligned with national policies and protocols
Ensure HR compliance with national laws
Work to enhance the wellness and well-being of RFCC employees and ensure a safe work environment
Enable RFCC to be an employer of choice in Rwanda
Product management
Manage the development of new products and build product portfolio to grow share of wallet for existing customers and increase attraction to new ones
Ensure all products are price-competitive
Negotiate and set product purchasing and pricing schemes
As applicable, consider marketing and development joint ventures or acquisitions
Risk management and reporting
Develop, oversee, and implement risk management and mitigation strategy
Ensure all risk reporting is done effectively and efficiently
Effectively apply the Board decisions as agreed, providing detailed monitoring indicators and options analysis to aid effective decision making
WHO WE’RE LOOKING FOR
An individual who is highly aligned to RFCC's purpose and culture and who is highly energized and committed to helping us further elevate the Gorilla’s Coffee brand
Demonstration of progressively senior roles in private sector companies
At least 10 years of work experience, with a focus on at least 5 years of experience in direct or indirect involvement in the coffee or commodities sector, preferably in Rwanda
Strong familiarization with the constraints and approaches to working in an African context
Experienced in growth management
Strong ability to attract, manage and develop employees
Strong experience in financial management, budget management, reporting, and controls
Managed company or a divisional-level budgeting and cash flow, ideally companies with a large inventory and high turnover (retail/hotel management/FMCG supply preferred)
Familiarization with managing finances and operations for multinational corporations
Built customer networks and grown sales for both domestic and international channels
Managed export and/or multi-country distribution
Deep working experience with African logistics
Deeply experienced in managing supplier relationships, contracts, and terms
Must have sound knowledge of methodologies and best practices in quality improvement, supportive supervision, and mentoring approaches.
Proven experience in developing and maximizing data analytics
Strong analytical and computer skills (Word, Excel, PowerPoint, web-based research)
Strong written and oral communication skills for high-level policy audiences
Demonstrated ability to effectively interact with senior officials, regulatory bodies, executives, and the board of directors while equally with employees, suppliers, and trade partners
Understanding of integrating technology solutions for increased operational efficiency
Highly honed management experience of large teams; thrives managing and developing a team
Understanding of risk management, including currency, supply chain, and operational risks
Unrelated commitment to personal ethics and ethical leadership and to fully meeting laws and regulatory expectations
Undergraduate degree; Master’s Degree or equivalent in business administration, management, or a related field is preferred
The individual will have 4 years of marketing or trade marketing experience gained in an FMCG environment.
Experienced in managing agencies and support services to marketing, is aware of the brand planning and execution process.
Fluency in English required
JOB DETAILS:
Context:
Within the Great Lakes region, cross-border trade is critical for economic growth and development. However intra-regional trade in Africa is constrained by limited infrastructure. To address this challenge, the EU-funded Action “Secure Cross-Border Social, Economic and Commercial Activities in the Great Lakes Region” will work towards strengthening the economic integration and social cohesion of the cross-border communities in of Rwanda and the Democratic Republic of Congo (DRC), through the implementation of an integrated border management approach, facilitated by improved infrastructure, including the construction of relevant border facilities comprising the One Stop Border Post (OSBP). This regional project with implementation sites in Rwanda and the Democratic Republic of Congo (DRC) is managed by the mission of Rwanda.
Under the overall supervision of the Chief of Mission Rwanda and direct supervision of the Head of Resources Management Officer (HRMO), and in close coordination with the Programme Managers, relevant Units at Headquarters (HQ) and Regional Office (RO) in Kenya, the successful candidate will be responsible and accountable for supporting the monitoring the budgetary, financial, human resources and administrative functions of the Regional project European Union – European Development Fund Project and other projects of the mission.
Core Functions / Responsibilities:
In liaison with relevant IOM Units, including RO Brussels, RO Nairobi, and IOM RwandaResources Management Unit, carry out administrative, human resources, and financial management functions for the regional project European Union (EU) as well as other projects of the Country Office.
Support the Head of Resources Management Officer (HRMO) in monitoring and financial management for the regional EU project activities and other projects of the mission, implementing partners, including the oversight of financial expenditure, accountability, and applicable internal controls in coordination with the HRMO.
Track and coordinate all financial reporting and follow up so that requirements are met in a timely manner including the submission of financial, interim and final reports as well as budget revisions of the EU project and other projects in accordance with IOM and donor requirements in close coordination with the HRMO.
Assist in forecasting cash flows according to project activities in the Country Office and implementing partners and verify that funding is received in accordance with donor agreements.
Ensure that all payments are carried out in line with IOM`sapplicable policies and procedures, and expenses are incurred in line with the Country Office’s projectization plan; closely monitor and implement burn rates for the project.
Oversee Procurement and Logistics Unit, ensuring mission follows all valid instructions related to Procurement, Logistics and Assets management.
Ensure the maintenance of an up-to-date asset inventory system and ensure that all assets are reflected on inventory sheets.
Work closely with other internal functional units of the Country Office, and assist the supervisor in liaising with Implementing Partners, Donors, Government Counterparts, and other stakeholders as required in the performance of the accounting function.
Serve as a Security Focal Point of the Country Office, in close coordination with United Nations Department for Safety and Security (UNDSS) in Rwanda.
Train staff and implementing partners on IOM's administrative/financial policies and procurement procedures.
Perform such other duties as may be assigned.
Required Qualifications and Experience
Education
Master’s degree in Accounting, Finance, Public or Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or
University degree in the above fields with four years of relevant professional experience.
Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.
Experience
Practical experience in IOM administrative and financial management, budget monitoring, cash management and internal control procedures;
Experience with EU funded projects;
Experience in handling Procurement and Logistics functions; knowledge of IOM procurement procedures and rules;
Experience in preparing clear and concise reports;
Experience working with international institutions and implementing partners; and,
Experience as security focal person would be a distinct advantage.
Skills
Knowledge of IOM’s regulations, policies and procedures;
Knowledge of International Public-Sector Accounting Standards (IPSAS) and SAP an advantage; and,
Knowledge of IOM accounting systems, software, and procedures an advantage.
Languages
IOM’s official languages are English, French, and Spanish.
External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).
For all applicants, fluency in English is required (oral and written). Working knowledge of French is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Notes
Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Required Competencies:
Values - all IOM staff members must abide by and demonstrate these three values:
Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link.
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf
Competencies will be assessed during a competency-based interview.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
Context:
Within the Great Lakes region, cross-border trade is critical for economic growth and development. However intra-regional trade in Africa is constrained by limited infrastructure. To address this challenge, the EU-funded Action “Secure Cross-Border Social, Economic and Commercial Activities in the Great Lakes Region” will work towards strengthening the economic integration and social cohesion of the cross-border communities in of Rwanda and the Democratic Republic of Congo (DRC), through the implementation of an integrated border management approach, facilitated by improved infrastructure, including the construction of relevant border facilities comprising the One Stop Border Post (OSBP). This regional project with implementation sites in Rwanda and the Democratic Republic of Congo (DRC) is managed by the mission of Rwanda.
Under the overall supervision of the Chief of Mission Rwanda and direct supervision of the Head of Resources Management Officer (HRMO), and in close coordination with the Programme Managers, relevant Units at Headquarters (HQ) and Regional Office (RO) in Kenya, the successful candidate will be responsible and accountable for supporting the monitoring the budgetary, financial, human resources and administrative functions of the Regional project European Union – European Development Fund Project and other projects of the mission.
Core Functions / Responsibilities:
In liaison with relevant IOM Units, including RO Brussels, RO Nairobi, and IOM RwandaResources Management Unit, carry out administrative, human resources, and financial management functions for the regional project European Union (EU) as well as other projects of the Country Office.
Support the Head of Resources Management Officer (HRMO) in monitoring and financial management for the regional EU project activities and other projects of the mission, implementing partners, including the oversight of financial expenditure, accountability, and applicable internal controls in coordination with the HRMO.
Track and coordinate all financial reporting and follow up so that requirements are met in a timely manner including the submission of financial, interim and final reports as well as budget revisions of the EU project and other projects in accordance with IOM and donor requirements in close coordination with the HRMO.
Assist in forecasting cash flows according to project activities in the Country Office and implementing partners and verify that funding is received in accordance with donor agreements.
Ensure that all payments are carried out in line with IOM`sapplicable policies and procedures, and expenses are incurred in line with the Country Office’s projectization plan; closely monitor and implement burn rates for the project.
Oversee Procurement and Logistics Unit, ensuring mission follows all valid instructions related to Procurement, Logistics and Assets management.
Ensure the maintenance of an up-to-date asset inventory system and ensure that all assets are reflected on inventory sheets.
Work closely with other internal functional units of the Country Office, and assist the supervisor in liaising with Implementing Partners, Donors, Government Counterparts, and other stakeholders as required in the performance of the accounting function.
Serve as a Security Focal Point of the Country Office, in close coordination with United Nations Department for Safety and Security (UNDSS) in Rwanda.
Train staff and implementing partners on IOM's administrative/financial policies and procurement procedures.
Perform such other duties as may be assigned.
Required Qualifications and Experience
Education
Master’s degree in Accounting, Finance, Public or Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or
University degree in the above fields with four years of relevant professional experience.
Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.
Experience
Practical experience in IOM administrative and financial management, budget monitoring, cash management and internal control procedures;
Experience with EU funded projects;
Experience in handling Procurement and Logistics functions; knowledge of IOM procurement procedures and rules;
Experience in preparing clear and concise reports;
Experience working with international institutions and implementing partners; and,
Experience as security focal person would be a distinct advantage.
Skills
Knowledge of IOM’s regulations, policies and procedures;
Knowledge of International Public-Sector Accounting Standards (IPSAS) and SAP an advantage; and,
Knowledge of IOM accounting systems, software, and procedures an advantage.
Languages
IOM’s official languages are English, French, and Spanish.
External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).
For all applicants, fluency in English is required (oral and written). Working knowledge of French is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Notes
Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Required Competencies:
Values - all IOM staff members must abide by and demonstrate these three values:
Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link.
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf
Competencies will be assessed during a competency-based interview.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.