Administrative-jobs at Rwanda Farmers Coffee Company, International Organization for Migration

Deadline of this Job:
06 January 2023  

Duty Station:
Within Rwanda , Kigali , East Africa

Summary
Date Posted: Tuesday, December 20, 2022 , Base Salary: Not Disclosed

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JOB DETAILS:

WHO WE ARE

Rwanda Farmers Coffee Company (RFCC) is Rwanda’s leading roasted coffee producer, best known for its Gorilla’s Coffee line of products.

With its state-of-the-art roasting machinery, RFCC has the capacity to produce three tons of roasted coffee per day. The company is roasting, grinding, and packing 100% Arabica coffee, as well as distributing its new instant coffee line. RFCC’s ability to produce high volumes of consistent quality roast profiles makes the company an ideal supplier of freshly roasted high-end quality coffee in the domestic, regional, and international markets.

RFCC was incorporated in 2009, and its coffee roasting facility in Kigali was commissioned in 2014. RFCC is the first company privatized in the Government of Rwanda’s new privatization approach. As the company looks to its next phase of growth, we seek a new CEO to lead the expansion.

RFCC conducts itself based on the core principles of fair trade and community growth and support and prides itself on its uncompromising commitment to its workforce, communities, trade partners, and customers and the quality of its coffee.

THE ROLE

RFCC CEO oversees the organization’s entire operational, sales, and financial strategies, processes, and procedures. He/she sets the operational execution path for the company’s vision and works with the full team to realize the company’s strategic, operational and financial goals. The CEO reports to the RFCC Board of Directors. The position is full-time, based in Kigali, Rwanda. The CEO is expected to be on premises during business days, unless traveling for, or otherwise engaged in, corporate business elsewhere.

The CEO’s main responsibilities include:

Strategic direction

1. Implementing and realizing the strategic direction as set by the Board of Directors
2. Regularly evaluating the company performance and financial position and results against the business plan, operational goals, and revenue targets and adjusting ways of working to enable optimal performance

Organizational and operational management

1. Engaging full responsibility and accountability for all company operations
2. Supporting optimized operational processes
3. Driving operational growth. This includes building and managing operations in new territories and countries.
4. Ensuring food safety and compliance and keeping all certifications up to date
5. Ensuring the health and safety of company employees
6. Build, plan, and optimize the warehouse for growth
7. Overseeing all equipment sourcing, maintenance, planning, and parts inventory
8. Identifying opportunities for reducing spend and maximizing revenue
9. Review and advise on contracts for suppliers, contractors, and staff

 Financial management

1. Oversee management of all financial processes
2. Ensure strong financial controls and profitability
3. Manage all taxes and regulations, and ensure RFCC is in compliance with tax regulations
4. Work with the CFO to develop an effective budgeting and tax strategy
5. Oversee internal accounting capacity, systems, record-keeping, internal controls, and financial team
6. Manage cash flow and recommend any effective financing options
7. Consider borrowing needs and manage appropriate leverage and interest rate considerations
8. Oversee day-to-day cash management systems and oversee treasury cash management—including all accounts receivable and payable
9. Negotiate and maximize supplier and client payment terms
10. Build financial forecasts and budgets including scenario considerations
11. Contract internal auditing services and manage regular internal audits and if applicable, external audit
12. Oversee financial risk considerations including customer credit, currency, or interest rate risks

 Growing sales and expanding domestic and export market reach; managing our brand

1. Develop sales leads, and negotiate contracts with suppliers, distributors, and consumers
2. Develop existing markets and expand to new markets and expand customer reach within each market
3. Work with the marketing team to position Gorilla’s Coffee as the “national” coffee of Rwanda
4. Establish product differentiation and marketing strategy to maintain a market leadership position in each target market.
5. Develop a strong base of consumer insights per target market
6. Develop new distributor relationships within key target markets
7. Develop innovative new ways to broaden consumer reach
8. Ensure payment terms are adhered to for distributors

 Supply chain and logistics management

1. Focus on raw materials provision, ensuring the persons responsible are setting up effective supply contracts, and monitoring market price
2. Ensure that RFCC’s trade partners are appropriately vetted and operate in adherence to RFCC expected quality requirements and conduct and trade practices expectations
3. Ensure priority sourcing from countries with trade agreements and optimize taxes across jurisdictions (such as EAC and Comesa countries)
4. Responsible for sourcing planning and ensuring quantities of raw materials will be available to avoid supply interruptions
5. Build fleet management protocol and process
6. Oversee optimal daily delivery routing and driver tracking
7. Manage all imports and exports
8. Manage and track all incoming logistics for products sourced outside of Rwanda including East Africa, South Africa, Europe, and Asia
9. Develop a proprietary farm strategy to secure a consistent coffee supply
10. Build predictive volume models to ensure minimal spoilage and maximize turnover

 HR management

1. Oversee all aspects of staff management
2. Oversee performance reviews and setting of performance targets
3. Oversee compensation policies and set compensation targets and incentive goals
4. Lead RFCC to maintain a positive workplace culture
5. Optimize team for execution and growth as well as offer opportunities for individual growth
6. Ensure HR policies are aligned with national policies and protocols
7. Ensure HR compliance with national laws
8. Work to enhance the wellness and well-being of RFCC employees and ensure a safe work environment
9. Enable RFCC to be an employer of choice in Rwanda

 Product management

1. Manage the development of new products and build product portfolio to grow share of wallet for existing customers and increase attraction to new ones
2. Ensure all products are price-competitive
3. Negotiate and set product purchasing and pricing schemes
4. As applicable, consider marketing and development joint ventures or acquisitions

 Risk management and reporting

1. Develop, oversee, and implement risk management and mitigation strategy
2. Ensure all risk reporting is done effectively and efficiently
3. Effectively apply the Board decisions as agreed, providing detailed monitoring indicators and options analysis to aid effective decision making

WHO WE’RE LOOKING FOR

1. An individual who is highly aligned to RFCC's purpose and culture and who is highly energized and committed to helping us further elevate the Gorilla’s Coffee brand
2. Demonstration of progressively senior roles in private sector companies
3. At least 10 years of work experience, with a focus on at least 5 years of experience in direct or indirect involvement in the coffee or commodities sector, preferably in Rwanda
4. Strong familiarization with the constraints and approaches to working in an African context
5. Experienced in growth management
6. Strong ability to attract, manage and develop employees
7. Strong experience in financial management, budget management, reporting, and controls
8. Managed company or a divisional-level budgeting and cash flow, ideally companies with a large inventory and high turnover (retail/hotel management/FMCG supply preferred)
9. Familiarization with managing finances and operations for multinational corporations
10. Built customer networks and grown sales for both domestic and international channels
11. Managed export and/or multi-country distribution
12. Deep working experience with African logistics
13. Deeply experienced in managing supplier relationships, contracts, and terms
14. Must have sound knowledge of methodologies and best practices in quality improvement, supportive supervision, and mentoring approaches.
15. Proven experience in developing and maximizing data analytics
16. Strong analytical and computer skills (Word, Excel, PowerPoint, web-based research)
17. Strong written and oral communication skills for high-level policy audiences
18. Demonstrated ability to effectively interact with senior officials, regulatory bodies, executives, and the board of directors while equally with employees, suppliers, and trade partners
19. Understanding of integrating technology solutions for increased operational efficiency
20. Highly honed management experience of large teams; thrives managing and developing a team
21. Understanding of risk management, including currency, supply chain, and operational risks
22. Unrelated commitment to personal ethics and ethical leadership and to fully meeting laws and regulatory expectations
23. Undergraduate degree; Master’s Degree or equivalent in business administration, management, or a related field is preferred
24. The individual will have 4 years of marketing or trade marketing experience gained in an FMCG environment.
25. Experienced in managing agencies and support services to marketing, is aware of the brand planning and execution process.
26. Fluency in English required

JOB DETAILS:

Context:
Within the Great Lakes region, cross-border trade is critical for economic growth and development. However intra-regional trade in Africa is constrained by limited infrastructure. To address this challenge, the EU-funded Action “Secure Cross-Border Social, Economic and Commercial Activities in the Great Lakes Region” will work towards strengthening the economic integration and social cohesion of the cross-border communities in of Rwanda and the Democratic Republic of Congo (DRC), through the implementation of an integrated border management approach, facilitated by improved infrastructure, including the construction of relevant border facilities comprising the One Stop Border Post (OSBP). This regional project with implementation sites in Rwanda and the Democratic Republic of Congo (DRC) is managed by the mission of Rwanda.

Under the overall supervision of the Chief of Mission Rwanda and direct supervision of the Head of Resources Management Officer (HRMO), and in close coordination with the Programme Managers, relevant Units at Headquarters (HQ) and Regional Office (RO) in Kenya, the successful candidate will be responsible and accountable for supporting the monitoring the budgetary, financial, human resources and administrative functions of the Regional project European Union – European Development Fund Project and other projects of the mission.

Core Functions / Responsibilities:

1. In liaison with relevant IOM Units, including RO Brussels, RO Nairobi, and IOM RwandaResources Management Unit, carry out administrative, human resources, and financial management functions for the regional project European Union (EU) as well as other projects of the Country Office.
2. Support the Head of Resources Management Officer (HRMO) in monitoring and financial management for the regional EU project activities and other projects of the mission, implementing partners, including the oversight of financial expenditure, accountability, and applicable internal controls in coordination with the HRMO.
3. Track and coordinate all financial reporting and follow up so that requirements are met in a timely manner including the submission of financial, interim and final reports as well as budget revisions of the EU project and other projects in accordance with IOM and donor requirements in close coordination with the HRMO.
4. Assist in forecasting cash flows according to project activities in the Country Office and implementing partners and verify that funding is received in accordance with donor agreements.
5. Ensure that all payments are carried out in line with IOM`sapplicable policies and procedures, and expenses are incurred in line with the Country Office’s projectization plan; closely monitor and implement burn rates for the project.
6. Oversee Procurement and Logistics Unit, ensuring mission follows all valid instructions related to Procurement, Logistics and Assets management.
7. Ensure the maintenance of an up-to-date asset inventory system and ensure that all assets are reflected on inventory sheets.
8. Work closely with other internal functional units of the Country Office, and assist the supervisor in liaising with Implementing Partners, Donors, Government Counterparts, and other stakeholders as required in the performance of the accounting function.
9. Serve as a Security Focal Point of the Country Office, in close coordination with United Nations Department for Safety and Security (UNDSS) in Rwanda.
10. Train staff and implementing partners on IOM's administrative/financial policies and procurement procedures.
11. Perform such other duties as may be assigned.

 

Required Qualifications and Experience

Education

• Master’s degree in Accounting, Finance, Public or Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.
• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.