Administrative-jobs at ITM Africa Ltd,

JOB DETAILS:
Administrative Assistant
Location : Kigali, Rwanda
ITM Africa Ltd, an international company specializing in all HR solutions is recruiting an Administrative Assistant
Purpose of position (role):
Under the supervision of the Operations Manager, handle administrative and office support activities for the company and ensure an efficient running of office operation.

What you will do :
• Maintain office supplies inventory, order and purchase items after prospecting market prices.
• Develop and update the vendor tracker for better supplier management.
• Responsible for maintenance of office equipment, including computers, copy machines and furniture.
• Perform some receptionist duties when needed.
• General clerical duties including photocopying, printing, prepare and modify documents including correspondence, drafts, memos, emails and reports when appropriate.
• Insure appropriate inventory management.
• Maintain electronic and hard copy filing system.
• Handle requests for information and data.
• Resolve administrative problems and inquiries
• Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors.
• Prepare agendas for meetings and prepare meeting room
• Record, compile, transcribe and distribute minutes of meetings
• Organising company events or conferences
• Coordinate and maintain records for staff, telephones, computers, parking card and petty cash
• Ensure maintenance of company vehicles and control vehicle documentation. Buy fuel and ensure its consumption.
• Control and report drivers' routing and follow up on all vehicle related requisitions.
• Supervise the office cleaning team to insure cleanliness at all time.
• Ensure proper organisation of the office activities in a timely and orderly manner.
• Report monthly on activities.
• Perform any other tasks or duties requested by the line manager.

You will be a good fit if you have :
• Bachelor’s degree in management, finance or accounting or related field
• Ability to plan, prioritize and organize
• Ability to gather and monitor information
• Good problem assessment and problem-solving skills
• Attention to detail and accuracy
• Customer service orientation
• Team spirit
• Good computer skills
• Good communication skills
• Facilitator
• Fluency in English and good knowledge of French;
• Pro-active
• Dynamic





JOB DETAILS:
Packhouse Manager
Location : Kigali, Rwanda
ITM Africa Ltd, an international company specializing in all HR solutions is currently supporting in the recruitment of a Packhouse Manager Souk Farmers
Purpose of position (role):
You will be responsible for managing the day-to-day activities within the Packhouse to deliver an efficient operation to ensure that customers’ orders are produced on time, safely, to the correct standard of quality and at or below budgeted cost. You will also work closely to ensure that all produce needs are met accordingly.
What you will do :
• Management of our team of packhouse employees and agency staff. This ranges between 50 and 100 workers per week.
• Ensure customer orders are fulfilled on a every single order. This needs to be done in the most cost-effective way, whilst meeting their specifications, efficient packing operation and maintaining health and safety requirements on a day to day basis.
• Completing daily reports relating to production and performance
• Support the Managing Director with reliable and accurate information and analysis regarding departmental performance.
• Monitor and manage the daily performance of the packhouse by taking a proactive approach to improve underperforming areas through coaching, training and redeployment of skills as necessary.

You will be a good fit if you have :
• A minimum of 3 years’ experience of operating in a supervisory capacity within a fast paced, highly pressurized warehouse and distribution environment.
• Good IT systems knowledge and skills including word and excel would also be an advantage.
• Have excellent operational and communication skills
• Be able to use own initiative when required
• Enjoy being hands on as and when required
• Enthusiastic
• Energetic
• Be physically fit
• Pay great attention to detail
• Must enjoy working with people

Job Experience: No Requirements