Logistics - Transportation/procurement Jobs at Catholic Relief Services and other companies

JOB DETAILS:
Procurement Manager
Department: Operations
Band: 8
Reports To: Operations Manager
Country/Location: Rwanda (Kigali)
About CRS
Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.

Country Background:
Catholic Relief Services (CRS) has been working in Rwanda since 1961. CRS Rwanda’s key programing areas include agriculture, early childhood development, economic strengthening, justice and peace building. To achieve this, CRS collaborates with the government of Rwanda, donors, the Catholic church, private sector, and civil society organizations. CRS Rwanda has an annual budget of over $8 million USD and is comprised of over 70 staff.

Job Summary:
You will manage all Country Program systems and processes for local and international procurement of goods and services to support the delivery of high-quality programming to the poor and vulnerable. Your knowledge and experience will allow you to successfully manage the quality and efficiency of all procurement and purchasing activities and to ensure stewardship, integrity, transparency, and accountability.

Roles and Key Responsibilities:
• Manage fully compliant procurement systems and operating procedures and organize the procurement functions. Assess effectiveness and efficiency and lead improvements. Ensure compliance with CRS procurement principles, standards, and policies; donor regulations; and local statutory requirements.
• Coordinate with various departments to proactively assist with goods/services flow analysis and determine the appropriate supply chain modality, needs and quantity, quality and delivery requirements for goods, services and cash and voucher assistance (CVA). Maintain an up-to-date procurement plan. Collaborate with budget holders to develop annual budget plans that meet procurement needs.
• Manage and control the analyze-to-contract process with strategic sourcing solutions to ensure the best value for money. Key activities include market assessment and price monitoring, writing goods/services specifications, defining supplier evaluation criteria, organizing solicitation documents, running transparent and consistent bidding and vendor selection processes, preparation of contracts, etc.
• Ensure the highest level of transparency and integrity amongst the procurement department and prevent fraud along the procurement process. Conduct periodic risk assessment along the procurement process.
• Effectively manage talent and supervise. Manage team dynamics and staff well-being. Provide coaching, strategically tailor individual development plans, and complete performance management for direct reports. Monitor and assess performance to ensure adequate capacity for successful support of high-quality programming.
• Oversee and monitor relationships and transactions with suppliers and voucher vendors, supplier performance, and contractual obligations to ensure contract completion per authorized terms and conditions. Take action to address current and/or potential contractual issues and/or inefficiencies to mitigate risk. Advise on contract/purchase order modifications, if needed.
• Monitor payment terms and schedules through maintenance of open order report and oversee coordination with the finance team to ensure timely payments to vendors.
• Manage a reliable procurement document trail and database management system for control, accountability, and input for proper inventory recording. Ensure all required information and records are complete, accurate, up-to-date, and properly filed. Oversee reports preparation, consolidate reporting and analyze data for decision-making.

Basic Qualifications
• Bachelor’s degree in Procurement, Business Administration, Management or relevant field. Master's Degree a plus.
• Minimum of 5 years work experience in procurement/purchasing management, logistics, administration with increasing responsibility, preferably with an international organization.
• Good knowledge of various donor procurement regulations (e.g. USAID, EU, UN)
• Additional education may substitute for some experience.
• Knowledge of international and national procurement regulations and local market conditions.
• Strong knowledge of contract terms and proven ability to negotiate terms and agreements and build and maintain networks with suppliers.
• Staff management experience and abilities that are conducive to a learning environment.
Required Languages - English, French and Kinyarwanda
Travel - Must be willing and able to travel up to 25 %.

Knowledge, Skills and Abilities
• Strong planning, coordination, prioritization, and time management skills
• Strong analytical skills with ability to make independent judgment and decisions
• Ethical conduct in accordance with recognized professional and organizational codes of ethics
• Proactive, resourceful, solutions-oriented and results-oriented
• Strong negotiation, communication, and relationship management skills Preferred Qualifications

JOB DETAILS:
Procurement Specialist
Level:3.II
Job description
• Report to the Chief Finance Officer;
• - Coordinate procurement employees;
• Elaborate an annual procurement plan;
• Coordinate the preparation of the technical specifications, tables of pricing variation and final tender documents and tender announcements;
• Ensure the reception and safe keeping of bids;
• Coordinate the preparation of tender policy documents;
• Ensure the capacity building of Tender Committee Members in procurement related regulations
• Coordinate the preparation of documents to be used during meetings calling for tender;
• Participate in bid opening and evaluation;
• Act as Secretary to the Tender Committee;
• Ensure the preparation and notification letters to the bidders;
• Ensure the preparation of contracts in consultation with the legal Advisor;
• Monitor the contract execution and keep updated recording;
• Ensure that all procurement proceedings for the procuring entity are filed;
• Ensure the preparation of necessary supporting documents for paying goods and services-related suppliers:
• Ensure that goods are delivered by the supply and reception note signed;
• Constitute the whole tender file to be submitted to Chief Budget Manager;
• In collaboration with user units, monitor the contract execution, including make alerts on delivery deadlines;
• Resolving conflicts on procurement issues with clients on bidding and award issues

Minimum Qualifications
• Bachelor's Degree in Civil Engineering with procurement professional certificates
3 Years of relevant experience
• Bachelor's Degree in Law with procurement professional certificates
3 Years of relevant experience
• Bachelor's Degree in Economic with procurement professional certificates
3 Years of relevant experience
• Bachelor's Degree in Procurement with procurement professional certificates
3 Years of relevant experience
• Bachelor's Degree in Accounting with procurement professional certificates
3 Years of relevant experience
• Bachelor's Degree in Finance with procurement professional certificates
3 Years of relevant experience
• Bachelor's Degree in Management with procurement professional certificates
3 Years of relevant experience
• Master's Degree in Management with procurement professional certificates
1 Year of relevant experience
• Master's Degree in Procurement with procurement professional certificates
1 Year of relevant experience
• Master's Degree in Law with procurement professional certificates
1 Year of relevant experience
• Master's Degree in Economics with procurement professional certificates
1 Year of relevant experience
• Master's Degree in Civil Engineering with procurement professional certificates
1 Year of relevant experience
• Master's Degree in Finance with procurement professional certificates
1 Year of relevant experience
• Master's Degree in Accounting with procurement professional certificates
1 Year of relevant experience

Competency and Key Technical Skills
• N/A
• Strong critical thinking skills and excellent problem solving skills.
• Inclusiveness
• Accountability
• Communication
• Teamwork
• Client/citizen focus
• Professionalism
• Commitment to continuous learning
• Resource management skills
• Problem solving skills
• Risk management skills
• Results oriented
• Digital literacy skills
• Experience of working with E-government, procurement system or other procurement software
• Knowledge of procurement techniques as well as in market practices
• Fluency in English, Kinyarwanda or French. Knowledge of all is an added advantage
• Understanding of public procurement laws and procedures