Deadline of this Job: 08 December 2022
JOB DETAILS:
Accounting Manager
About ExCraft
ExCraft is a pioneer brand in the export and import field in Egypt and Rwanda. It was founded in 2017 for distributing and marketing several kinds of high-quality FMCG products (Food, Beverage, Cosmetics, etc.) targeting hotels, modern trade, and wholesale sectors. ExCraft services cover companies in the Middle East, Africa, and Europe. Not only we export and import high-quality products, but we also produce our own products to meet the needs of the wholesale, retail, and catering markets all over the world. We work within diverse cultures and business environments while remaining sensitive to global business norms. Our expertise spans market analysis, price strategy, sales and distribution, deal-making and account management., ExCraft has been successfully assessed & conforms with the following standard ISO 9001:2015 in exporting FMCG products.
Please we have a vacancy of an “Accounting Manager” and we appreciate it if we can deal together.
About The Company (Excraft):
ExCraft is a pioneer brand in the export field in Egypt. It was founded in 2017 for distributing and marketing several kinds of high-quality FMCG products (Food, Beverage, FMCG, etc.) targeting hotels, modern trade and wholesale sectors.
ExCraft services cover companies in the Middle East, Africa, and Europe. Not only we export high-quality products, but we also produce our own products to meet the needs of the wholesale, retail, and catering markets all over the world.
ExCraft is hiring an Accounting Manager!!!
Location: M. Peace Plaza -KN4 AV10-11th floor, Tower B Kigali, Rwanda.
Responsibilities:
• Establishing internal controls and guidelines for accounting transactions and budget preparation.
• Managing the preparation of business activity reports, financial forecasts, and annual budgets.
• Creating and managing sales analysis reports.
• Responsible for tax planning throughout the fiscal year; files annual corporate tax return, to ensure all the taxes types on time with the deadline.
• Auditing accounts to ensure compliance with state and government regulations; working with outside auditors and providing needed information for the monthly, and annual external audits to ensure correct and timely closing reports.
• Presenting recommendations to management on short- and long-term financial objectives and policies to avoid possible fraud and errors.
• Controlling treasury transactions, document filling, accounting policy, and cycles.
• Provides financial analysis with an emphasis on capital investments, pricing decisions, and contract negotiations.
• Ensuring compliance with local, state, and government requirements.
• Performs other related duties as necessary or assigned.
• Handling the processes and taxes of importing the containers and ensuring full compliance with their regulations.
• Managing the customs process and handling and ensuring the containers’ compliance with their regulations.
• Managing the warehouse processes (offloading / Uploading) and scheduling the customer shipments/orders.
• Managing and handling all logistics cycles, processes, and deals (Manpower, delivery truck, etc..).
• Managing and overseeing the bank's deals and transactions.
• Managing the capital, cost, revenue, profit, and cash flow of the company with full analysis reports evolving the cash position.
Qualifications:
• Bachelor’s degree in commerce.
• 7– 10 years of experience in the same field FMCG.
• CMA or CPA holder is preferred.
• Excellent English Language is a must.
• Excellent user of MS office.
• Strong knowledge of Rwanda Accounting Standards and IFRS.
• Superior data management and data analysis skills
• Experience in working with accounting software ERP systems.
• Strong time management and organizational skills
• Detail-oriented with a passion for accuracy"
JOB DETAILS:
Administration and Finance Assistant
Background
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Under the guidance and supervision of the UN Physician, the Administrative and Finance Assistant provides support to the UN Clinic administrative and finance operations/services performing a variety of standard processes ensuring high quality and accuracy of work. The Administrative and Finance Assistant promotes a client, quality and results-oriented approach. The Administrative and Finance Assistant works in close collaboration with UNDP operations’ staff of the UNDP Country Office (CO) to exchange information and ensure consistent service delivery.
Duties and Responsibilities
1. Implementation of operational strategies
• Full compliance of administrative and finance activities of the UN Clinic with UN/UNDP rules, regulations, policies and strategies;
• Input to the Clinic’s business processes mapping and elaboration of the content of internal Standard Operating Procedures in collaboration with the UN Physician.
2. Ensures an optimal cost-recovery system
• Ensures functioning of the optimal cost-recovery system focusing on achievement of the following results:
• Provision of inputs for preparation of cost-recovery bills in Atlas for the services provided by UNDP, follow up on cost recovery;
• Preparation of bills to Insurance companies for cost-recovery of services provided to clients, as well as follow up on cost recovery.
3. Ensure Effective Administrative Support and Logistical support, focusing on achievement of the following results
• Provide support to UN Physician in the preparation of the UN Clinic annual work plan, budget and procurement plans;
• Monitor the implementation of work plan and review the financial expenditure and presentation of the status on a quarterly basis;
• Manage the petty cash;
• Proper recording of clinic income and ensure regular deposits on the UN Clinic bank account;
• Support in the preparation of for the Clinic;
• Work with clinic technical team to elaborate timely orders of drugs, reagents, vaccines, medical material and office supplies based on the procurement plan;
• Assist the procurement team in the process of ordering the elaborated needs;
• Organize the reception of items ordered from suppliers and update the records stock;
• Conduct the physical count of drugs, vaccines, lab reagents on a monthly basis;
• Assist every quarter UNDP logistic team in the physical count of drugs, vaccines and medical consumables;
• Ensure a regular vehicles’ maintenance;
• Checking and recording of vehicles logbooks and fuel consumption;
• Plan and organize the support for the maintenance of lab, IT equipment;
• Maintenance of proper filing system for administrative, logistic and financial records;
• Assume other duties as assigned by the UN Physician.
4. Provides support to office maintenance and assets management, focusing on achievement of the following results
• Maintenance of records on assets management, preparation of reports;
• Maintenance of files and records relevant to office maintenance;
• Provision of support to maintenance of common premises and common services.
Competencies
Core
• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
• Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.
Cross-Functional & Technical competencies
• Documents and records management: Overall document (hard or electronic) management; registry and retention policy including storing and archiving;
• Accounting (General): Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situation;
• Budget management: Ability to support budgetary aspects of work planning process, drawing and management of team budgets;
• Inventory management: Each office to ensure sufficient inventory items are available for use as well as reporting for items which are beyond the corporate threshold of $5K and above;
• Vehicle management: Knowledge of policy and procedures on fleet management.
Required Skills and Experience
Education:
• Completion of Secondly Education with specialized certification in Accounting and Finance is required.
• University Degree in Finance, Business or Public Administration or related fields is desirable but not a requirement.
• Qualification in Accountancy from an Internationally recognized institute of accountancy is required or:
• Long-listed candidates may be required to undergo the UNDP Accountancy & Finance Test (AFT).
Experience:
• Minimum 5 years with Secondary Education or 2 years with University Degree of relevant experience in administration or programme support service;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
• Experience in handling of web-based management systems.
Language:
• Fluency in English and working knowledge of French.
Disclaimer
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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JOB DETAILS:
Grants Manager
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Key Responsibilities:
JOB OPPORTUNITY
Grants Manager
World Vision is a child-focused Christian humanitarian organization implementing development programmes in 30 Districts of Rwanda. Our interventions in the strategic period of 2021-2025 seek to reach 2 million of the most vulnerable children. This is done through programming in Resilience and Livelihoods, WASH and Health, Child Protection and Education.
World Vision Rwanda seeks to hire a highly-qualified, dedicated and experienced Rwandan national for the role of Grants Manager, joining an established and experienced team. This stimulating position incorporates a range of skills and development in multiple areas, allowing for an exciting opportunity for career growth in a dynamic, global organization. It will be based in Kigali, Rwanda and reports to the Senior Operations Manager.
Purpose of the position:
To provide oversight to major multiyear projects/grants and strengthening partnerships with donors and other key stakeholders. To develop and operationalize systems & processes that promote integration and ensure timely and effective implementation of projects. To assure that projects (both under direct supervision or in TPs) are implemented according to standards through quality monitoring of operational performance and direct line management of assigned grants. Strengthen National offices' positioning with a wide range of key external stakeholders, including donors, governments, the UN and other bilateral and multi-lateral organizations, civil society and private sector. Strengthen holistic, organization-wide approach to establishing impact-led and effective partnering. Direct and support compliance management system of a diverse portfolio of awards to ensure that projects comply with donor requirements and meet their expectations and to influence and promote coordination with key stakeholders. Work with staff across NO and SO’s to support and recommend improvements to projects related work flows and help develop and implement systems to strengthen overall compliance with grant terms and conditions as well as applicable regulations and WV policies.
The Grants Manager will work under the direct supervision of Senior Operations Manager and will be working closely with the Senior Strategy and Quality Manager, Resource Development Manager and Integrated Programs Director.
The major responsibilities include:
% of time
Major Activities
End Results
15%
Leadership and Team Management
• Provide guidance and direction to the grants team as required, and establish team cohesion and growth, including the organization of capacity building opportunities;
• Create performance agreements with each direct reports, and conduct quarterly reviews and end of year performance appraisals;
• Coach and mentor team in conducting assessments, setting personal development goals and providing ongoing support on tools and relevant training resources/material;
• Lead recruitment of qualified project management staff
• Ensure the P&C department is aware about the projects staffing/recruitment plan
• A strong project management and oversight team
• Team with requisite skills, engaged and working well together for smooth implementation of projects
• Effective partnering for performance implemented
• Capability development and succession plans are available and managed for the administration team, low turnover rate for top projects administration staff performers
40%
Grants Management & Oversight, Quality and Reporting
• Provide strategic and operational oversight of major government, bilateral and multilateral grants, ensuring mechanisms and tools are in place for effective/accountable implementation of projects (start and end on time, on target, and within budget)
• Develop a culture of excellence about the planning, implementation and M&E of projects, including periodic and targeted reviews of challenging projects to ensure completion and optimum expenditure rates.
• Spearhead coordination between departments to promote information sharing, joint planning, and problem solving, especially amongst, P&C, DM&E, Grants acquisition and Technical Managers to support operational effectiveness.
• Facilitate the operational effectiveness process to update tools including, Grant health tracker, flowcharts and RACI (responsible, accountable, consulted and informed) for the project cycle management process and decision making
• Assure solid inception phase/transition of grants from acquisition to operations by ensuring that each new project conducts a start-up workshop lead by the Project Manager/Project Director/ COP/Project lead and supported by the GAM team and SO. Ensure all involved staff have copies of approved program design (narrative funding proposal, log frame, monitoring and evaluation plan, budget) and grant agreement and that they understand donor regulations, reporting and other requirements;
• Ensure P&C department is aware ahead of time which staff to recruit for upcoming projects;
• Ensure regular, positive, and productive communication with respective donor representatives, the field, and partners regarding the implementation of projects activities;
• Ensure on time submission of high-quality reports to donors;
• Monitor grants implementation and resource/fund utilization rates in conjunction with the Operations and Finance teams;
• Assist the field in accessing appropriate technical assistance for successful implementation of activities;
• Revise projects documents as necessary and as requested and coordinate or complete approved grant amendments; Coordinate and/or submit grant amendments;
• Ensure sector advisors provide technical support to the Project Managers/Directors/ COPs and respond to technical support requests
• Provide management support and capacity building to project teams under his/her supervision
• Strengthen the risk management on the portfolio touching on liquidity levels, audit implementations, recoveries from donors, & effective closeouts.
• Fully functional project management and oversight system in place (Grants Annual Business plan developed and implemented as per NO strategy, Progress MTT aligned with annual plan
• Projects are implemented on time, on budget, with quality and donor requirements
• High quality donor and partner relations
• Grant Health Tracker fully utilized and timely updated
• Timely and high quality reports submitted to SLT, RO, Donors & SO’s
• Real time project management information/Business intelligence from start up to close out is available and deliberated by leadership team
• Project teams pro-actively contribute to research, learning and program development efforts.
• Effective grant handover process from acquisition to operations and PSU.
30%
Partnerships, Engagement and Resource Mobilization
• In coordination with the Integrated Programs Director and Senior Operations Manager (SOM), develop and maintain strategic relationships with national government ministries, major donors, SO’s, INGOs, Local organizations and the development sector in general.
• In coordination with the IPD & SOM, and Technical Leads, participate in national level coalitions on specific advocacy issues. Provide updates on projects at coordination meetings
• Develop and maintain strategic relationships with major donors and support offices during the project implementation, monitoring, evaluation and close-out, including hosting visits and responding to communication. Ensure that WVR builds its reputation for integrity, expertise and reliability;
• In coordination with Resource development Manager, support grants acquisition team in funding acquisition/implementation and coordination of grant acquisition processes including negotiations with SO’s, consortium establishment, design workshops and proposal formulation to deliver high quality sustainable funding
• Maintain WVR master list of stakeholder contact information and update regularly;
• Ensure that WVR is a thought leader and known for its programming focus;
• Contribute to the development of communications and marketing materials
• Improve coordination and collaboration with the most relevant units in the national office
• WVR fully engages in donor/partner led coordination platforms
• Healthy communication with donors and SO’s on matters related grants management
• Project leads maintain effective relationships with donors and Partners
• Increased donor retention diversified funding
• Donor’s issue log developed and properly addressed
• Engagement tracking and follow up assured
• Updated master list of key stakeholders and contacts
• RASCI matrix for collaboration with Senior Operations Manager, Senior Strategy and Quality Manager, Resource Development
Manager and Integrated Programs Director.
15%
Risk Management and Compliance
• Assess level of risks associated with each project and ensure sufficient alignment with relevant WV strategies at all levels,
• Lead the development, monitoring and mitigation of key risks in program development and quality.
• Collaborate with senior management and contribute to the development of policies and procedures for continuous operations excellence
• Prepare long-term plans for grants compliance, including implementing strategies and procedures that prevent illegal, unethical, or improper conduct
• Work closely with finance and operations to develop grants compliance checklists and share with projects staff for implementation
• Continually review whether the contracts and grants management activities are in compliance with the key controls contained in grants management guidelines and with donor rules and regulations
• Work with senior management to broaden understanding of strategic and operational compliance measures relevant to grants health metrics (operations, projects implementation, and reporting). Raise compliance issues proactively with senior management as necessary
• Ensure that partnership and sub-grant related administrative processes and procedures are consistently implemented throughout the projects, including pre-award compliance checks, agreements, and disbursements and reporting.
• NO risk management framework and Risk Konnect regularly updated with project management elements
• Grants compliance checklist developed
• Grants risk Matrix in place where appropriate/required
• Technical guidance on WV and donor regulations provided to ensure compliance within operations, program implementation and reporting
Qualifications: Education/Knowledge/Technical skills and Experience
The following knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education, prior experience or on-the-job training:
Required Professional Experience
• At least 6 years of experience in development or relief environment, with at least 3 years in grants design management, M&E and compliance issues from acquisition to implementation.
• Must have a clear understanding of the working of major WV partners (USAID, EU, FCDO, PRM, KOIKA, SIDA, GAC, DFAT, UN etc.), their requirements and standards.
• Ability to engage high-level donors to influence funding priorities, strategy and policy.
• Ability to engage with governmental, NGO and other senior leaders on development issues and maintain effective partnerships.
• The person must be results oriented, able to handle public relations, able to satisfy donors and a team player
• Strong project management skills, with oversight and or communication to project managers, DCOP’s, directors and chief of party.
• Capacity building experience in project design, implementation, reporting, and evaluation.
• Computer knowledge including Word, Excel, Lotus Notes and Power Point.
• Excellent written and verbal communication skills in English, including report-writing and proposal writing skills
• Ability to maintain performance expectations in diverse cultural contexts, and physical hardship conditions.
• Ability to solve complex problems and to exercise independent judgment Required Education,training, license,registration, andcertification
• Master’s degree in Business Administration, International Development, Rural Development, NGO Leadership with at least 6 years of experience in development or relief environment, with at least 3 years in grants design, management, M&E and compliance issues from acquisition to implementation or Bachelor’s degree in the same fields with a minimum of 8 years’ experience in grants management
Preferred Knowledge
and Qualifications
• Solid capacity building experience in project design, implementation, reporting, and evaluation.
• Strategic thinking skill, strong in managing people and problem-solving abilities, networking and negotiating skills.
• Must have a clear understanding of the working of major WV partners (USAID, EU, FCDO, PRM, KOIKA, SIDA, GAC, DFAT, UN etc.), their requirements and standards.
• Strong understanding of a diverse set of donor compliance issues
• Integration of grants with sponsorship
•
The salary is commensurate with qualifications and experience.
N.B: Women are highly encouraged to apply.
JOB DETAILS:
Business Development Officer
Our Client
Our client eLipa is a reliable payment processing services provider that supports instant payment processing using mobile money, mobile banking, debit and credit cards and eLipa wallet. The Client is seeking to fill the position of Business Development Officer in Rwanda. We are looking for an individual who is suitably qualified and competent with experience as a Business Development Officer.
THE JOB
Plan, execute and evaluate the ROI of all business development initiatives to attract, retain and expand a loyal client base.
Main Tasks and Responsibilities;
• Research and identify new business opportunities - including new markets, growth areas, trends, customers, partnerships, products and services.
• Think strategically - seeing the bigger picture and setting aims and objectives in order to develop and improve the business
• Execute complex, long-term partnerships with strategic partners that unlock benefits for eLipa and its customers.
• Development of new business models to deliver and capture value from customers resulting in growth of revenue.
• Building alliances and partnerships to generate revenue streams.
• Maintain an understanding of external competitive developments and their impact on our business and innovation strategy.
• Clear cascade of strategy and objective to the team to deliver on the financial targets.
• Generate an ideas funnel towards achieving results in line with the overall business growth strategy.
• Control and periodically check operational risks and workflow in conjunction with operations.
• Manage and further develop existing strategic partnership relationships.
• Design processes that will safeguard both the customer and the company from financial losses.
• Provide leadership for the business team through clearly communicating strategy and goals and coaching sessions.
• Keep abreast of trends and changes in the business world.
• Ensure that there are proper succession plans for key roles within BD and career development for direct reports.
Preferred Qualifications
• Bachelor's degree in business management or administration, finance, accounting, marketing, or related field.
• Minimum of 3 years proven experience working as a business development officer or similar role
• Experience in relationship building with large corporate groups
• Proficiency in all Microsoft Office applications.
• Effective communication skills.
• Good sense of cross-selling and strong product knowledge
• Detail-oriented.
The Right Person For The Job
The ideal candidate should possess the following skills and competencies;
• Ability to foster positive relationships with all individuals across the organization as well as clients.
• Able to resolve problems offering effective solutions.
• Able to plan, prioritize and organize work.
• Self-starter with high degree of resourcefulness requiring minimal supervision.
What We Are Offering The Right Person.
We are offering a competitive remuneration package for the successful candidate.
JOB DETAILS:
Regional Grants Officer, Central Africa
Location:Kigali, Rwanda
Reports to:Regional Grants Manager, Central Africa
Expected travel:Regular travel to Country Program offices in Democratic Republic of Congo, Republic of Congo, Gabon, Cameroon, Nigeria
Start date:2 January 2023
Purpose
Thev(WCS) is seeking candidates for its newly established Regional Grants Officer’s position within its Central Africa Regional Program. The Central Africa Regional Program has country offices in the Democratic Republic of the Congo, Republic of the Congo, Gabon, Cameroon and Nigeria.
Candidates will need to clearly demonstrate they have the necessary experience to work in a dynamic, multi-cultural environment managing grant funding from governments, multilateral and bilateral agencies, foundations, and private organizations and individuals.
Responsibilities
Grant Management
• Review monthly budget versus actual analysis to ensure follow up between programmatic staff and finance staff
• Organize kick-off meetings for awards in the region focusing on key compliance requirements and award terms and conditions.
• Prepare monthly reporting reminders for all grants in the region.
• Draft service agreements ensuring donor requirements are respected and prepare purchase requisitions for fully executed service agreements.
• Support in the reporting preparation process for the regional grants.
• Ensure grants are closed out fully in the accounting system.
• Support the country offices across the subaward cycle from the due diligence to subaward close out.
Compliance
• Work closely with country finance teams to ensure compliance with WCS and donor policies
• Ensures grant information management and filing systems for regional grants are coordinated and respected such that all donor contractual documents, subawards, reports, and key correspondence are appropriately filed, accessible and up-to-date.
• Support grant audits in coordination with NY Finance, the Regional Controller and Country offices.
• Support country offices in their subawardees’ regular monitoring and follow up of identified observations to ensure compliance with WCS and donor regulations.
• Other responsibilities as assigned by the Regional Grants Manager. Job requirements:
• Bachelor degree required
• Proven grant management experience in an international organization (3+ years) in a multi-funder and multi-currency environment required
• Experience in managing substantial (>USD1million) USAID, EU, KfW and/or other bilateral/multilateral grants required
• Demonstrated ability to work with a diverse team
• English fluency required; French language skills strongly preferred.
• Excellent computer and systems skills required with respect to MS Office applications (advanced skills in MS Excel required). Experience with a major financial accounting and reporting software (SAP or equivalent) strongly preferred.
• Commitment to the values and mission of the Wildlife Conservation Society
JOB DETAILS:
Accounting Manager
About ExCraft
ExCraft is a pioneer brand in the export and import field in Egypt and Rwanda. It was founded in 2017 for distributing and marketing several kinds of high-quality FMCG products (Food, Beverage, Cosmetics, etc.) targeting hotels, modern trade, and wholesale sectors. ExCraft services cover companies in the Middle East, Africa, and Europe. Not only we export and import high-quality products, but we also produce our own products to meet the needs of the wholesale, retail, and catering markets all over the world. We work within diverse cultures and business environments while remaining sensitive to global business norms. Our expertise spans market analysis, price strategy, sales and distribution, deal-making and account management., ExCraft has been successfully assessed & conforms with the following standard ISO 9001:2015 in exporting FMCG products.
Please we have a vacancy of an “Accounting Manager” and we appreciate it if we can deal together.
About The Company (Excraft):
ExCraft is a pioneer brand in the export field in Egypt. It was founded in 2017 for distributing and marketing several kinds of high-quality FMCG products (Food, Beverage, FMCG, etc.) targeting hotels, modern trade and wholesale sectors.
ExCraft services cover companies in the Middle East, Africa, and Europe. Not only we export high-quality products, but we also produce our own products to meet the needs of the wholesale, retail, and catering markets all over the world.
ExCraft is hiring an Accounting Manager!!!
Location: M. Peace Plaza -KN4 AV10-11th floor, Tower B Kigali, Rwanda.
Responsibilities:
• Establishing internal controls and guidelines for accounting transactions and budget preparation.
• Managing the preparation of business activity reports, financial forecasts, and annual budgets.
• Creating and managing sales analysis reports.
• Responsible for tax planning throughout the fiscal year; files annual corporate tax return, to ensure all the taxes types on time with the deadline.
• Auditing accounts to ensure compliance with state and government regulations; working with outside auditors and providing needed information for the monthly, and annual external audits to ensure correct and timely closing reports.
• Presenting recommendations to management on short- and long-term financial objectives and policies to avoid possible fraud and errors.
• Controlling treasury transactions, document filling, accounting policy, and cycles.
• Provides financial analysis with an emphasis on capital investments, pricing decisions, and contract negotiations.
• Ensuring compliance with local, state, and government requirements.
• Performs other related duties as necessary or assigned.
• Handling the processes and taxes of importing the containers and ensuring full compliance with their regulations.
• Managing the customs process and handling and ensuring the containers’ compliance with their regulations.
• Managing the warehouse processes (offloading / Uploading) and scheduling the customer shipments/orders.
• Managing and handling all logistics cycles, processes, and deals (Manpower, delivery truck, etc..).
• Managing and overseeing the bank's deals and transactions.
• Managing the capital, cost, revenue, profit, and cash flow of the company with full analysis reports evolving the cash position.
Qualifications:
• Bachelor’s degree in commerce.
• 7– 10 years of experience in the same field FMCG.
• CMA or CPA holder is preferred.
• Excellent English Language is a must.
• Excellent user of MS office.
• Strong knowledge of Rwanda Accounting Standards and IFRS.
• Superior data management and data analysis skills
• Experience in working with accounting software ERP systems.
• Strong time management and organizational skills
• Detail-oriented with a passion for accuracy"
Deadline of this Job: 16 November 2022
Administration and Finance Assistant
Background
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Under the guidance and supervision of the UN Physician, the Administrative and Finance Assistant provides support to the UN Clinic administrative and finance operations/services performing a variety of standard processes ensuring high quality and accuracy of work. The Administrative and Finance Assistant promotes a client, quality and results-oriented approach. The Administrative and Finance Assistant works in close collaboration with UNDP operations’ staff of the UNDP Country Office (CO) to exchange information and ensure consistent service delivery.
Duties and Responsibilities
1. Implementation of operational strategies
• Full compliance of administrative and finance activities of the UN Clinic with UN/UNDP rules, regulations, policies and strategies;
• Input to the Clinic’s business processes mapping and elaboration of the content of internal Standard Operating Procedures in collaboration with the UN Physician.
2. Ensures an optimal cost-recovery system
• Ensures functioning of the optimal cost-recovery system focusing on achievement of the following results:
• Provision of inputs for preparation of cost-recovery bills in Atlas for the services provided by UNDP, follow up on cost recovery;
• Preparation of bills to Insurance companies for cost-recovery of services provided to clients, as well as follow up on cost recovery.
3. Ensure Effective Administrative Support and Logistical support, focusing on achievement of the following results
• Provide support to UN Physician in the preparation of the UN Clinic annual work plan, budget and procurement plans;
• Monitor the implementation of work plan and review the financial expenditure and presentation of the status on a quarterly basis;
• Manage the petty cash;
• Proper recording of clinic income and ensure regular deposits on the UN Clinic bank account;
• Support in the preparation of for the Clinic;
• Work with clinic technical team to elaborate timely orders of drugs, reagents, vaccines, medical material and office supplies based on the procurement plan;
• Assist the procurement team in the process of ordering the elaborated needs;
• Organize the reception of items ordered from suppliers and update the records stock;
• Conduct the physical count of drugs, vaccines, lab reagents on a monthly basis;
• Assist every quarter UNDP logistic team in the physical count of drugs, vaccines and medical consumables;
• Ensure a regular vehicles’ maintenance;
• Checking and recording of vehicles logbooks and fuel consumption;
• Plan and organize the support for the maintenance of lab, IT equipment;
• Maintenance of proper filing system for administrative, logistic and financial records;
• Assume other duties as assigned by the UN Physician.
4. Provides support to office maintenance and assets management, focusing on achievement of the following results
• Maintenance of records on assets management, preparation of reports;
• Maintenance of files and records relevant to office maintenance;
• Provision of support to maintenance of common premises and common services.
Competencies
Core
• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
• Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.
Cross-Functional & Technical competencies
• Documents and records management: Overall document (hard or electronic) management; registry and retention policy including storing and archiving;
• Accounting (General): Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situation;
• Budget management: Ability to support budgetary aspects of work planning process, drawing and management of team budgets;
• Inventory management: Each office to ensure sufficient inventory items are available for use as well as reporting for items which are beyond the corporate threshold of $5K and above;
• Vehicle management: Knowledge of policy and procedures on fleet management.
Required Skills and Experience
Education:
• Completion of Secondly Education with specialized certification in Accounting and Finance is required.
• University Degree in Finance, Business or Public Administration or related fields is desirable but not a requirement.
• Qualification in Accountancy from an Internationally recognized institute of accountancy is required or:
• Long-listed candidates may be required to undergo the UNDP Accountancy & Finance Test (AFT).
Experience:
• Minimum 5 years with Secondary Education or 2 years with University Degree of relevant experience in administration or programme support service;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
• Experience in handling of web-based management systems.
Language:
• Fluency in English and working knowledge of French.
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Deadline of this Job: 20 November 2022
Grants Manager
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Key Responsibilities:
JOB OPPORTUNITY
Grants Manager
World Vision is a child-focused Christian humanitarian organization implementing development programmes in 30 Districts of Rwanda. Our interventions in the strategic period of 2021-2025 seek to reach 2 million of the most vulnerable children. This is done through programming in Resilience and Livelihoods, WASH and Health, Child Protection and Education.
World Vision Rwanda seeks to hire a highly-qualified, dedicated and experienced Rwandan national for the role of Grants Manager, joining an established and experienced team. This stimulating position incorporates a range of skills and development in multiple areas, allowing for an exciting opportunity for career growth in a dynamic, global organization. It will be based in Kigali, Rwanda and reports to the Senior Operations Manager.
Purpose of the position:
To provide oversight to major multiyear projects/grants and strengthening partnerships with donors and other key stakeholders. To develop and operationalize systems & processes that promote integration and ensure timely and effective implementation of projects. To assure that projects (both under direct supervision or in TPs) are implemented according to standards through quality monitoring of operational performance and direct line management of assigned grants. Strengthen National offices' positioning with a wide range of key external stakeholders, including donors, governments, the UN and other bilateral and multi-lateral organizations, civil society and private sector. Strengthen holistic, organization-wide approach to establishing impact-led and effective partnering. Direct and support compliance management system of a diverse portfolio of awards to ensure that projects comply with donor requirements and meet their expectations and to influence and promote coordination with key stakeholders. Work with staff across NO and SO’s to support and recommend improvements to projects related work flows and help develop and implement systems to strengthen overall compliance with grant terms and conditions as well as applicable regulations and WV policies.
The Grants Manager will work under the direct supervision of Senior Operations Manager and will be working closely with the Senior Strategy and Quality Manager, Resource Development Manager and Integrated Programs Director.
The major responsibilities include:
% of time
Major Activities
End Results
15%
Leadership and Team Management
• Provide guidance and direction to the grants team as required, and establish team cohesion and growth, including the organization of capacity building opportunities;
• Create performance agreements with each direct reports, and conduct quarterly reviews and end of year performance appraisals;
• Coach and mentor team in conducting assessments, setting personal development goals and providing ongoing support on tools and relevant training resources/material;
• Lead recruitment of qualified project management staff
• Ensure the P&C department is aware about the projects staffing/recruitment plan
• A strong project management and oversight team
• Team with requisite skills, engaged and working well together for smooth implementation of projects
• Effective partnering for performance implemented
• Capability development and succession plans are available and managed for the administration team, low turnover rate for top projects administration staff performers
40%
Grants Management & Oversight, Quality and Reporting
• Provide strategic and operational oversight of major government, bilateral and multilateral grants, ensuring mechanisms and tools are in place for effective/accountable implementation of projects (start and end on time, on target, and within budget)
• Develop a culture of excellence about the planning, implementation and M&E of projects, including periodic and targeted reviews of challenging projects to ensure completion and optimum expenditure rates.
• Spearhead coordination between departments to promote information sharing, joint planning, and problem solving, especially amongst, P&C, DM&E, Grants acquisition and Technical Managers to support operational effectiveness.
• Facilitate the operational effectiveness process to update tools including, Grant health tracker, flowcharts and RACI (responsible, accountable, consulted and informed) for the project cycle management process and decision making
• Assure solid inception phase/transition of grants from acquisition to operations by ensuring that each new project conducts a start-up workshop lead by the Project Manager/Project Director/ COP/Project lead and supported by the GAM team and SO. Ensure all involved staff have copies of approved program design (narrative funding proposal, log frame, monitoring and evaluation plan, budget) and grant agreement and that they understand donor regulations, reporting and other requirements;
• Ensure P&C department is aware ahead of time which staff to recruit for upcoming projects;
• Ensure regular, positive, and productive communication with respective donor representatives, the field, and partners regarding the implementation of projects activities;
• Ensure on time submission of high-quality reports to donors;
• Monitor grants implementation and resource/fund utilization rates in conjunction with the Operations and Finance teams;
• Assist the field in accessing appropriate technical assistance for successful implementation of activities;
• Revise projects documents as necessary and as requested and coordinate or complete approved grant amendments; Coordinate and/or submit grant amendments;
• Ensure sector advisors provide technical support to the Project Managers/Directors/ COPs and respond to technical support requests
• Provide management support and capacity building to project teams under his/her supervision
• Strengthen the risk management on the portfolio touching on liquidity levels, audit implementations, recoveries from donors, & effective closeouts.
• Fully functional project management and oversight system in place (Grants Annual Business plan developed and implemented as per NO strategy, Progress MTT aligned with annual plan
• Projects are implemented on time, on budget, with quality and donor requirements
• High quality donor and partner relations
• Grant Health Tracker fully utilized and timely updated
• Timely and high quality reports submitted to SLT, RO, Donors & SO’s
• Real time project management information/Business intelligence from start up to close out is available and deliberated by leadership team
• Project teams pro-actively contribute to research, learning and program development efforts.
• Effective grant handover process from acquisition to operations and PSU.
30%
Partnerships, Engagement and Resource Mobilization
• In coordination with the Integrated Programs Director and Senior Operations Manager (SOM), develop and maintain strategic relationships with national government ministries, major donors, SO’s, INGOs, Local organizations and the development sector in general.
• In coordination with the IPD & SOM, and Technical Leads, participate in national level coalitions on specific advocacy issues. Provide updates on projects at coordination meetings
• Develop and maintain strategic relationships with major donors and support offices during the project implementation, monitoring, evaluation and close-out, including hosting visits and responding to communication. Ensure that WVR builds its reputation for integrity, expertise and reliability;
• In coordination with Resource development Manager, support grants acquisition team in funding acquisition/implementation and coordination of grant acquisition processes including negotiations with SO’s, consortium establishment, design workshops and proposal formulation to deliver high quality sustainable funding
• Maintain WVR master list of stakeholder contact information and update regularly;
• Ensure that WVR is a thought leader and known for its programming focus;
• Contribute to the development of communications and marketing materials
• Improve coordination and collaboration with the most relevant units in the national office
• WVR fully engages in donor/partner led coordination platforms
• Healthy communication with donors and SO’s on matters related grants management
• Project leads maintain effective relationships with donors and Partners
• Increased donor retention diversified funding
• Donor’s issue log developed and properly addressed
• Engagement tracking and follow up assured
• Updated master list of key stakeholders and contacts
• RASCI matrix for collaboration with Senior Operations Manager, Senior Strategy and Quality Manager, Resource Development
Manager and Integrated Programs Director.
15%
Risk Management and Compliance
• Assess level of risks associated with each project and ensure sufficient alignment with relevant WV strategies at all levels,
• Lead the development, monitoring and mitigation of key risks in program development and quality.
• Collaborate with senior management and contribute to the development of policies and procedures for continuous operations excellence
• Prepare long-term plans for grants compliance, including implementing strategies and procedures that prevent illegal, unethical, or improper conduct
• Work closely with finance and operations to develop grants compliance checklists and share with projects staff for implementation
• Continually review whether the contracts and grants management activities are in compliance with the key controls contained in grants management guidelines and with donor rules and regulations
• Work with senior management to broaden understanding of strategic and operational compliance measures relevant to grants health metrics (operations, projects implementation, and reporting). Raise compliance issues proactively with senior management as necessary
• Ensure that partnership and sub-grant related administrative processes and procedures are consistently implemented throughout the projects, including pre-award compliance checks, agreements, and disbursements and reporting.
• NO risk management framework and Risk Konnect regularly updated with project management elements
• Grants compliance checklist developed
• Grants risk Matrix in place where appropriate/required
• Technical guidance on WV and donor regulations provided to ensure compliance within operations, program implementation and reporting
Qualifications: Education/Knowledge/Technical skills and Experience
The following knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education, prior experience or on-the-job training:
Required Professional Experience
• At least 6 years of experience in development or relief environment, with at least 3 years in grants design management, M&E and compliance issues from acquisition to implementation.
• Must have a clear understanding of the working of major WV partners (USAID, EU, FCDO, PRM, KOIKA, SIDA, GAC, DFAT, UN etc.), their requirements and standards.
• Ability to engage high-level donors to influence funding priorities, strategy and policy.
• Ability to engage with governmental, NGO and other senior leaders on development issues and maintain effective partnerships.
• The person must be results oriented, able to handle public relations, able to satisfy donors and a team player
• Strong project management skills, with oversight and or communication to project managers, DCOP’s, directors and chief of party.
• Capacity building experience in project design, implementation, reporting, and evaluation.
• Computer knowledge including Word, Excel, Lotus Notes and Power Point.
• Excellent written and verbal communication skills in English, including report-writing and proposal writing skills
• Ability to maintain performance expectations in diverse cultural contexts, and physical hardship conditions.
• Ability to solve complex problems and to exercise independent judgment Required Education,training, license,registration, andcertification
• Master’s degree in Business Administration, International Development, Rural Development, NGO Leadership with at least 6 years of experience in development or relief environment, with at least 3 years in grants design, management, M&E and compliance issues from acquisition to implementation or Bachelor’s degree in the same fields with a minimum of 8 years’ experience in grants management
Preferred Knowledge
and Qualifications
• Solid capacity building experience in project design, implementation, reporting, and evaluation.
• Strategic thinking skill, strong in managing people and problem-solving abilities, networking and negotiating skills.
• Must have a clear understanding of the working of major WV partners (USAID, EU, FCDO, PRM, KOIKA, SIDA, GAC, DFAT, UN etc.), their requirements and standards.
• Strong understanding of a diverse set of donor compliance issues
• Integration of grants with sponsorship
•
The salary is commensurate with qualifications and experience.
N.B: Women are highly encouraged to apply.
Deadline of this Job: 21 October 2022
Business Development Officer
Our Client
Our client eLipa is a reliable payment processing services provider that supports instant payment processing using mobile money, mobile banking, debit and credit cards and eLipa wallet. The Client is seeking to fill the position of Business Development Officer in Rwanda. We are looking for an individual who is suitably qualified and competent with experience as a Business Development Officer.
THE JOB
Plan, execute and evaluate the ROI of all business development initiatives to attract, retain and expand a loyal client base.
Main Tasks and Responsibilities;
• Research and identify new business opportunities - including new markets, growth areas, trends, customers, partnerships, products and services.
• Think strategically - seeing the bigger picture and setting aims and objectives in order to develop and improve the business
• Execute complex, long-term partnerships with strategic partners that unlock benefits for eLipa and its customers.
• Development of new business models to deliver and capture value from customers resulting in growth of revenue.
• Building alliances and partnerships to generate revenue streams.
• Maintain an understanding of external competitive developments and their impact on our business and innovation strategy.
• Clear cascade of strategy and objective to the team to deliver on the financial targets.
• Generate an ideas funnel towards achieving results in line with the overall business growth strategy.
• Control and periodically check operational risks and workflow in conjunction with operations.
• Manage and further develop existing strategic partnership relationships.
• Design processes that will safeguard both the customer and the company from financial losses.
• Provide leadership for the business team through clearly communicating strategy and goals and coaching sessions.
• Keep abreast of trends and changes in the business world.
• Ensure that there are proper succession plans for key roles within BD and career development for direct reports.
Preferred Qualifications
• Bachelor's degree in business management or administration, finance, accounting, marketing, or related field.
• Minimum of 3 years proven experience working as a business development officer or similar role
• Experience in relationship building with large corporate groups
• Proficiency in all Microsoft Office applications.
• Effective communication skills.
• Good sense of cross-selling and strong product knowledge
• Detail-oriented.
The Right Person For The Job
The ideal candidate should possess the following skills and competencies;
• Ability to foster positive relationships with all individuals across the organization as well as clients.
• Able to resolve problems offering effective solutions.
• Able to plan, prioritize and organize work.
• Self-starter with high degree of resourcefulness requiring minimal supervision.
What We Are Offering The Right Person.
We are offering a competitive remuneration package for the successful candidate.
Deadline of this Job: 30 November 2022
Regional Grants Officer, Central Africa
Location:Kigali, Rwanda
Reports to:Regional Grants Manager, Central Africa
Expected travel:Regular travel to Country Program offices in Democratic Republic of Congo, Republic of Congo, Gabon, Cameroon, Nigeria
Start date:2 January 2023
Purpose
Thev(WCS) is seeking candidates for its newly established Regional Grants Officer’s position within its Central Africa Regional Program. The Central Africa Regional Program has country offices in the Democratic Republic of the Congo, Republic of the Congo, Gabon, Cameroon and Nigeria.
Candidates will need to clearly demonstrate they have the necessary experience to work in a dynamic, multi-cultural environment managing grant funding from governments, multilateral and bilateral agencies, foundations, and private organizations and individuals.
Responsibilities
Grant Management
• Review monthly budget versus actual analysis to ensure follow up between programmatic staff and finance staff
• Organize kick-off meetings for awards in the region focusing on key compliance requirements and award terms and conditions.
• Prepare monthly reporting reminders for all grants in the region.
• Draft service agreements ensuring donor requirements are respected and prepare purchase requisitions for fully executed service agreements.
• Support in the reporting preparation process for the regional grants.
• Ensure grants are closed out fully in the accounting system.
• Support the country offices across the subaward cycle from the due diligence to subaward close out.
Compliance
• Work closely with country finance teams to ensure compliance with WCS and donor policies
• Ensures grant information management and filing systems for regional grants are coordinated and respected such that all donor contractual documents, subawards, reports, and key correspondence are appropriately filed, accessible and up-to-date.
• Support grant audits in coordination with NY Finance, the Regional Controller and Country offices.
• Support country offices in their subawardees’ regular monitoring and follow up of identified observations to ensure compliance with WCS and donor regulations.
• Other responsibilities as assigned by the Regional Grants Manager. Job requirements:
• Bachelor degree required
• Proven grant management experience in an international organization (3+ years) in a multi-funder and multi-currency environment required
• Experience in managing substantial (>USD1million) USAID, EU, KfW and/or other bilateral/multilateral grants required
• Demonstrated ability to work with a diverse team
• English fluency required; French language skills strongly preferred.
• Excellent computer and systems skills required with respect to MS Office applications (advanced skills in MS Excel required). Experience with a major financial accounting and reporting software (SAP or equivalent) strongly preferred.
• Commitment to the values and mission of the Wildlife Conservation Society