Deadline of this Job: 14 November 2022
JOB DETAILS:Legal Affairs Specialist
Level:3.II
Job description
• File existing Legal and Regulatory instruments that legislate and regulate activities in the Security Sector, for ease reference.
• Lead the process of drafting new Legal and regulatory Instruments needed by the Ministry to guide and regulate activities in the Security Sector.
• Draft and review contracts that define working relationships between the Ministry and Service Providers as well as suppliers of goods and equipment.
• Provide legal advice to all functional Units in the Ministry before implementation of any activity that may have legal implications.
• Represent the Ministry in all legal matters in partnership with the Ministry of Justice.
• Prepare Cabinet Papers/notes and related policy briefs for Cabinet approval.
• Ensure weekly, monthly and quarterly reports to the supervisor.
• Any other work related responsibility as assigned by the supervisor.
Minimum Qualifications
• Master's Degree in Law
1 Year of relevant experience
• Bachelor's Degree in Law
3 Years of relevant experience
Competency and Key Technical Skills
• N/A
• Strong critical thinking skills and excellent problem solving skills.
• Inclusiveness
• Accountability
• Communication
• Teamwork
• Client/citizen focus
• Professionalism
• Commitment to continuous learning
• Capacity for legal research and analysis in complex areas of law
• Knowledge of substantive law and legal procedures
• Experience in legal advisory
• Analytical and problem solving skills
Deadline of this Job: 15 November 2022
JOB DETAILS:Job purpose:
The job holder will be responsible for reviewing all legal files, ensure all necessary documentation is prepared for external Lawyers and total compliance with the Bank’s internal policies as well as external regulatory requirements.
Key deliverables for this role are:
• Update filing of the bank’s important documents i.e. agreements, title deeds and other corporate documents ensuring that they are up to date and properly safeguarded.
• Contract Management: to put in place an efficient filing process for contracts and check whether all bank’s contracts are verified by the legal department so as to ensure that there is compliance with the bank’s contractual obligations; to maintain the contractual records and other documentations including correspondences, different reports...
• Litigation portfolio Management: to put in place efficient filing process for court cases file and check whether all important documents are filed.
• Gather documents (court files) before hand for external lawyers so as to enable them to understand the case. The court file has to strictly be filled and all documents pertaining to a case correctly filed (by date).
• Review legal briefs provided by the external lawyers and give necessary insights
• Ensure that the Legal Department keeps an updated timetable for all court hearings and make all necessary follow-ups. This includes a daily monitoring of cases submitted to external lawyers until the verdict without unnecessary delay
• To liaise with the bailiff whenever necessary in order to expedite the delivery of summons and/or any document
• Maintenance of the register of letters/ complaints incoming and outgoing in the department and ensure a timely response is provided.
• Be part of the appraising committee when evaluating the performance of the external lawyers.
• Handle all succession cases, garnishment notice, bailiff notice (to definitely have a strong operation background); the requests are to be handled in a timely and diligent manner and to issue the appropriate response to the concerned person.
• conduct awareness session to the Legal Department as well as other departments on all new gazetted Laws/regulations and prepare an analysis of the regulations that may impact the Bank. This includes helping the Bank to implement a culture of compliance.
• Organize the monthly departmental meetings, take minutes and follow-up on matters arising that were discussed in the meeting and have it filed and signed properly.
• Track and exercise a close follow up on cases transmitted to external bodies to avoid unnecessary delay.
• Work closely with Operation staff to ensure compliance with Internal policies as well as external regulatory requirements are followed, so as to minimize litigation costs to the company.
• Make certain that there is prompt statutory filing of accurate documents for the company.
• Handling general legal advice as required.
• Any other duties assignment by the line manager.
Knowledge, Skills and Experience Required:
• A Bachelor’s degree in Law from a recognized university.
• A Post graduate Diploma in Legal Practice from ILPD is an added advantage.
• At least 3 years' work experience in a Financial Institution environment
• Self-motivated with a strong and focused personality
• Self-initiator and driven by results
• An effective researcher with good communication skills
• Strong interpersonal and analytical capabilities
• Computer literate with proficiency in MS word, power point & excel