Deadline of this Job: 09 November 2022
JOB DETAILS:
Procurement Manager
About AFR:
Access to Finance Rwanda (AFR) is a Rwandan not for profit company established in 2010 by the Governments of Rwanda and United Kingdom with funding from the UK’s Foreign, Commonwealth Development Office (FCDO) and the World Bank. AFR is currently funded by Sweden, Jersey Overseas Aid (JOA) and the MasterCard Foundation.
Access to Finance Rwanda is part of the broader Financial Sector Deepening (FSD) in Africa that seek to create a transformative impact on the ending of poverty by supporting efforts to improve financial inclusion and financial sector development by helping financial service providers catalyse a more inclusive and sustainable economic growth.
AFR supports the removal of systemic barriers that hinder access to financial services by low-income people, particularly the rural poor, women, youth and MSMEs. AFR supports the development and provision of financial services including savings, credit, insurance, payments, investment, and remittances.
The Role
The Procurement Manager is responsible for ensuring the procurement of the goods and services that are required for achievement of AFR’s strategic and operational goals; aiming to ensure value for money (VfM) with an efficient and compliant process. The Procurement Manager leads the team in developing and implementing policies, procedures, systems and standards for procurement that will ensure compliance with the laws of Rwanda, investor requirements and good practice in procurement. The job holder will demonstrate significant interpersonal skills to manage the various interactions with user departments and suppliers; that will ensure the protection of AFR’s interests.
The location of the job is Kigali Rwanda
Reporting line: The position reports to the Chief Operations Officer (COO)
Scope of Responsibilities
The Procurement Manager will be responsible for the following key tasks:
• Lead the AFR team in developing and implementing policies, procedures and systems that reflect best practice in procurement management
• Support Senior Management & Project Management Teams in comprehensive resource & procurement planning for AFR
• Manage the identification, evaluation and contracting of suppliers for good, services and works in accordance with AFR’s procurement policies and procedures
• Support project leads in effectively managing procurement-related activities, achieving value for money and compliance with AFR and Development Partner policies
• Lead on the identification of AFR's procurement-related risks and the development & implementation of risk-management controls and practices
• Lead any staff or consultants who contribute to the Procurement process; empowering them to add value to AFR and deliver high standards of performance
• And other duties as requested by the COO Education and Qualifications
1. Bachelor’s degree in supply chain management, logistics, business administration or any other related field
OR
• Professional certification in procurement e.g., CIPS
• PRINCE 2 or PMP Qualification preferred
Job related experience and knowledge
• A minimum of 5 years post graduate experience as a procurement manager, or head of procurement function.
• Demonstrated experience in managing high volume procurements in an international donor funded organization
• Experience in contract negotiations; strong interpersonal/negotiation skills
• Strong technical understanding of good practice in procurement; ability to implement policies and procedures and to develop effective purchasing processes
• Excellent written, verbal communication; high quality document and report preparation abilities
• Proven ability to work collaboratively, as a team leader and team member; and to build and maintain a positive work environment across the organization
• Knowledge and working experience with a procurement software
• Demonstrate good judgement, independence, and high ethical values
• Fluency in English and Kinyarwanda required
Required Competencies
• Having a strong sense of engagement that leads to self-starting, taking initiative and acting decisively
• Generates value-adding innovation through continuous improvement, idea generation and creativity
• Thinks clearly and intentionally, analysing information objectively, understanding issues, solving problems, and forming expert opinion
• Is strongly motivated to achieve goals and act with accountability to deliver quality results
• Initiates and maintains positive relationships with others; discerning and appreciating the values, concerns, or feelings of others
• Deliberately adjusts behavior to address the feelings, needs or concerns of others; communicates clearly, confidently, and appropriately to influence others
• Possesses the personal resourcefulness to deal with difficult situations, adapt to change, and facilitate the development of self and others
Deadline of this Job: 18 November 2022
JOB DETAILS:
Procurement Officer
(1 post) (REF: EAC/HR/2022-23/17)
Grade : P1
Office : Department of Finance and Administration
Job reports to: Senior Administrative Officer
Duty Station : Zanzibar, Tanzania
Main Purpose of the job:
To develop and implement the procurement policies and processes by providing Procurement Services to EAKC.
Duties and Responsibilities:
• Review procurement policies of the Commission and make appropriate recommendations for consideration.
• Initiate Preparation of Annual procurement Plan for the Commission
• Maintain the Supplies Manual for the supplies staff of the Community
• Receive and review requisitions for clarity and adequacy of specifications/ to ensure that bidders will be able to respond to the quotation appropriately
• Receive and process purchase requisitions from user departments
• Group the requests and into homogeneous categories and identify sources of supply
• Originate tender documents for approval
• Advice user departments on procurement guidelines in areas such as drawing specifications and terms of reference right.
• Prepare minutes and reports of procurement committee meetings
• Initiate draft notification of awards and regret letters
• Prepare procurement transactions and provide a liaison link between suppliers and user departments
• Follow-up and expedite deliveries
• Carry out inspections to assess utilization and control of supplies
• Update and maintain a database of suppliers
• Update and maintain records of all procurement transactions
• Initiate preparation of annual procurement report.
• Forward certified invoices to Finance department for payment
• Perform any other duties as assigned by the Management from time to time
Qualifications and Experience:
• Bachelor’s degree in Business Administration/ Procurement and Supplies or equivalent.
• Minimum of five years of relevant practical experience in the field of Procurement for Goods and Services .
Skills and Competencies:
The ideal candidate should demonstrate competence in use of standard Computer applications such as Ms Word, Excel, PowerPoint, Good Customer Relations, Negotiation skills, effective Communication and Report writing skills. Excellent written and Verbal communications in English and Kiswahili. Proficiency in the application of IT systems such as SUN systems/ SAP or Oracle Financials will be an added advantage
Eligibility for applications:
• Applicants from all Partner States are eligible to apply for the above position.
Terms and Conditions of Service:
• The above position is tenable for a contract of five (5) years renewable once.
• This position is subject to the application of the Quota System.
Fringe Benefits:
• The established posts offer attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover.
Education Qualifications:
• All candidates applying must have qualifications that are recognized by the relevant national accreditation body in their respective Partner State. This condition is applicable for locally and internationally attained qualifications.
• All professions that require registration with the specific professional bodies will be expected to do so in compliance with the requirements of their respective Partner States.
Relevant Working Experience:
• Internship, Training And Apprenticeship Will Not Be Considered As Relevant Work Experience.
Equal Opportunity:
• The EAC is an equal opportunity employer; therefore, female candidates are particularly encouraged to apply. EAC will only respond to those candidates who strictly meet the set requirements.">
JOB DETAILS:
Procurement Officer
(1 post) (REF: EAC/HR/2022-23/17)
Grade : P1
Office : Department of Finance and Administration
Job reports to: Senior Administrative Officer
Duty Station : Zanzibar, Tanzania
Main Purpose of the job:
To develop and implement the procurement policies and processes by providing Procurement Services to EAKC.
Duties and Responsibilities:
• Review procurement policies of the Commission and make appropriate recommendations for consideration.
• Initiate Preparation of Annual procurement Plan for the Commission
• Maintain the Supplies Manual for the supplies staff of the Community
• Receive and review requisitions for clarity and adequacy of specifications/ to ensure that bidders will be able to respond to the quotation appropriately
• Receive and process purchase requisitions from user departments
• Group the requests and into homogeneous categories and identify sources of supply
• Originate tender documents for approval
• Advice user departments on procurement guidelines in areas such as drawing specifications and terms of reference right.
• Prepare minutes and reports of procurement committee meetings
• Initiate draft notification of awards and regret letters
• Prepare procurement transactions and provide a liaison link between suppliers and user departments
• Follow-up and expedite deliveries
• Carry out inspections to assess utilization and control of supplies
• Update and maintain a database of suppliers
• Update and maintain records of all procurement transactions
• Initiate preparation of annual procurement report.
• Forward certified invoices to Finance department for payment
• Perform any other duties as assigned by the Management from time to time
Qualifications and Experience:
• Bachelor’s degree in Business Administration/ Procurement and Supplies or equivalent.
• Minimum of five years of relevant practical experience in the field of Procurement for Goods and Services .
Skills and Competencies:
The ideal candidate should demonstrate competence in use of standard Computer applications such as Ms Word, Excel, PowerPoint, Good Customer Relations, Negotiation skills, effective Communication and Report writing skills. Excellent written and Verbal communications in English and Kiswahili. Proficiency in the application of IT systems such as SUN systems/ SAP or Oracle Financials will be an added advantage
Eligibility for applications:
• Applicants from all Partner States are eligible to apply for the above position.
Terms and Conditions of Service:
• The above position is tenable for a contract of five (5) years renewable once.
• This position is subject to the application of the Quota System.
Fringe Benefits:
• The established posts offer attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover.
Education Qualifications:
• All candidates applying must have qualifications that are recognized by the relevant national accreditation body in their respective Partner State. This condition is applicable for locally and internationally attained qualifications.
• All professions that require registration with the specific professional bodies will be expected to do so in compliance with the requirements of their respective Partner States.
Relevant Working Experience:
• Internship, Training And Apprenticeship Will Not Be Considered As Relevant Work Experience.
Equal Opportunity:
• The EAC is an equal opportunity employer; therefore, female candidates are particularly encouraged to apply. EAC will only respond to those candidates who strictly meet the set requirements.">