Administrative Jobs at East African Community and among other companies

JOB DETAILS:
Principal Resource Mobilisation Officer
(1 post) (REF: EAC/HR/2022-23/10)

Organ : EAC Secretariat
Grade : P3
Department : Office of the Secretary General
Division : Resource Mobilization
Reports to : Secretary General
Duty Station: Arusha, Tanzania
Main Purpose of the Job:
To efficiently and effectively manage the process of resource mobilization for
the Community.

Duties and Responsibilities:
• Coordinate efforts of all sectors for resource mobilization
• Develop strategies and plans for mobilizing national and international financial resources for the programmes of the Community;
• Assist in preparing project proposals for funding;
• Act as focal point for all fund-raising efforts of the organs of the Community;
• Ensure timely financial reports are prepared and submitted to Development Partners and other stakeholders;
• Establish a databank of potential funding partners and follow upon submitted proposals with relevant Development Partners;
• Coordinate exchange of relevant information and harmonizing process of fund-raising efforts of stakeholders;
• Evaluate and prepare consolidated Annual Reports on implementation of projects and programmes using development partners’ funds;
• Prepare periodic progress reports on resource utilization against plans of Directorates and Departments; and
• Promote a positive corporate culture and image of the EAC. Qualifications and Experience:
• Masters Degree in Economics, Business Administration, Business Management or an equivalent degree from a recognized University/Institution.
• Minimum of 10 years relevant experience with five (5) years of which should be at Senior level with specific emphasis on resource mobilization and donor funding procedures.

Skills and Competencies:
• Analytical skills, negotiation skills, networking skills, management skills, project planning and development skills, tactful, computer skills, research skills, report writing skills, mobilization skills and coordination skills.

Eligibility for applications:
Applicants from all EAC Partner States are eligible to apply for the above position

Terms and Conditions of Service :
• The above position is tenable for a contract of five (5) years renewable once.
• This position is subject to the application of the Quota System.

Fringe Benefits:
The established posts offer attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover.

Education Qualifications:
• All candidates applying must have qualifications that are recognized by the relevant national accreditation body in their respective Partner State. This condition is applicable for locally and internationally attained qualifications.
• All professions that require registration with the specific professional bodies will be expected to do so in compliance with the requirements of their respective Partner States.

Relevant Working Experience:
Internship, training and apprenticeship will not be considered as relevant work experience.

Equal Opportunity:
The EAC is an equal opportunity employer; therefore, female candidates are particularly encouraged to apply. EAC will only respond to those candidates who strictly meet the set requirements.">

JOB DETAILS:
Administration and Finance Assistant
Background
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Under the guidance and supervision of the UN Physician, the Administrative and Finance Assistant provides support to the UN Clinic administrative and finance operations/services performing a variety of standard processes ensuring high quality and accuracy of work. The Administrative and Finance Assistant promotes a client, quality and results-oriented approach. The Administrative and Finance Assistant works in close collaboration with UNDP operations’ staff of the UNDP Country Office (CO) to exchange information and ensure consistent service delivery.

Duties and Responsibilities
1. Implementation of operational strategies
• Full compliance of administrative and finance activities of the UN Clinic with UN/UNDP rules, regulations, policies and strategies;
• Input to the Clinic’s business processes mapping and elaboration of the content of internal Standard Operating Procedures in collaboration with the UN Physician.

2. Ensures an optimal cost-recovery system
• Ensures functioning of the optimal cost-recovery system focusing on achievement of the following results:
• Provision of inputs for preparation of cost-recovery bills in Atlas for the services provided by UNDP, follow up on cost recovery;
• Preparation of bills to Insurance companies for cost-recovery of services provided to clients, as well as follow up on cost recovery.

3. Ensure Effective Administrative Support and Logistical support, focusing on achievement of the following results
• Provide support to UN Physician in the preparation of the UN Clinic annual work plan, budget and procurement plans;
• Monitor the implementation of work plan and review the financial expenditure and presentation of the status on a quarterly basis;
• Manage the petty cash;
• Proper recording of clinic income and ensure regular deposits on the UN Clinic bank account;
• Support in the preparation of for the Clinic;
• Work with clinic technical team to elaborate timely orders of drugs, reagents, vaccines, medical material and office supplies based on the procurement plan;
• Assist the procurement team in the process of ordering the elaborated needs;
• Organize the reception of items ordered from suppliers and update the records stock;
• Conduct the physical count of drugs, vaccines, lab reagents on a monthly basis;
• Assist every quarter UNDP logistic team in the physical count of drugs, vaccines and medical consumables;
• Ensure a regular vehicles’ maintenance;
• Checking and recording of vehicles logbooks and fuel consumption;
• Plan and organize the support for the maintenance of lab, IT equipment;
• Maintenance of proper filing system for administrative, logistic and financial records;
• Assume other duties as assigned by the UN Physician.

4. Provides support to office maintenance and assets management, focusing on achievement of the following results
• Maintenance of records on assets management, preparation of reports;
• Maintenance of files and records relevant to office maintenance;
• Provision of support to maintenance of common premises and common services.

Competencies
Core
• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
• Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross-Functional & Technical competencies
• Documents and records management: Overall document (hard or electronic) management; registry and retention policy including storing and archiving;
• Accounting (General): Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situation;
• Budget management: Ability to support budgetary aspects of work planning process, drawing and management of team budgets;
• Inventory management: Each office to ensure sufficient inventory items are available for use as well as reporting for items which are beyond the corporate threshold of $5K and above;
• Vehicle management: Knowledge of policy and procedures on fleet management. Required Skills and Experience
Education:
• Completion of Secondly Education with specialized certification in Accounting and Finance is required.
• University Degree in Finance, Business or Public Administration or related fields is desirable but not a requirement.
• Qualification in Accountancy from an Internationally recognized institute of accountancy is required or:
• Long-listed candidates may be required to undergo the UNDP Accountancy & Finance Test (AFT).

Experience:
• Minimum 5 years with Secondary Education or 2 years with University Degree of relevant experience in administration or programme support service;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
• Experience in handling of web-based management systems.

Language:
• Fluency in English and working knowledge of French.
Disclaimer
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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JOB DETAILS:
Business Development Associate
Chief Executive Officer at Mooto Holdings
This is an Associate position in the business development practice. The role includes providing business development support services to clients which includes business planning, proposal writing, business profiling, financial management & reporting, fundraising and business mentorship.

Job Description
• Developing and pitching ideas for potential investors .
• Analysing current and past financial data and providing strategies for new investments.
• Leading the charge on market research plans to identify new investment and financing opportunities.
• Working with clients to implement marketing strategies and new opportunities
• Encouraging new and existing clients by creating and improving proposals
• 4. Tracking expenses and maintaining the clients budgets
• Managing the finance function for clients starting with accounting, financial management and reporting.
• Ensuring that the clients meet revenue and profitability targets
• Providing training and mentoring to clients on finance and business development
• Any other duties assigned by the supervisor

Qualifications
• Bachelors degree or equivalent in any business field
• Fluent in spoken and written English
• No experience is required; Fresh graduates are encouraged to apply
• Computer literate
• Must be a citizen of Kenya

JOB DETAILS:
Administrative Assistant – Runa Solutions Ltd
Job brief
Runa Solutions Ltd is looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.
Interested candidates should submit their Letters and Resumes addressing to the Managing Director via this email: This email address is being protected from spambots. You need JavaScript enabled to view it.  not later than 31st October 2022, late submissions will not be considered.

Responsibilities
• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Qualifications and Experience:
• AO in Physiotherapy, Management, Business, Public Health, Social Studies or related field;
• A Master’s degree in the fields mentioned above is a definite advantage
• 3-year experience at senior managerial position within a reputable organization; 
• Experience in the field of orthopedic/physical rehabilitation is an advantage; 
• Experience in leading meetings and facilitating trainings or workshops;
• Proven experience in strategic planning and project cycle management; 
• A very high level of proficiency in organizational development and change management;
• Financial management background is a definite advantage;
• Experience in the field of disability inclusive development as a plus.

Competencies and Skills:
• Strong leadership skills;
• Excellent human resource management skills including recruitment, selection and retention,
• Ability to effectively engage with stakeholders at all levels;
• Results focused;
• Innovative and strategic thinking;
• Strong marketing and public relation skills;
• Ability to apply successful fundraising techniques;
• High level of personal integrity, credibility and diplomacy;
• Creativity and punctuality in the delivery of assignments;
• Excellent verbal/written communication skills in English and good knowledge of French;
• Ability to make prompt decisions within challenging and high-risk environments;
• Commitment to health and social justice issues and understanding of global health and development issues.

JOB DETAILS:
Distributor Development Manager – BRALIRWAhttps://bralirwa.co.rw/ " style="box-sizing: border-box;">
We are seeking to hire a qualified, dedicated & experienced Distributor Development Manager based in Kigali, reporting to the Route to Market Manager.

Job Purpose
To Develop and shape distributor proficiency through Joint Business Plan, and contract management and champion the customer-centricity journey for distributors. Expected to work closely with the E – commerce team to embed Digitalization of Distributor processes.

Tasks & Responsibilities
• Responsible for the product planning along Supply Chain team and allocation of products from Bralirwa to the market. Ensure balanced allocation of available products to distributors by analyzing stock levels through DMS, deviation and trends
• Deliver process and operations to meet established schedules, factoring in order demands, production plan and account status of distributors
• In Collaboration with the Route to Market Manager and the RSMs, he/she is responsible for the development and management of Distributors Join-Business-Plan. Deliver the optimum Look-of-Success results (LOOKOS)Continuous assessment and improvement of the JBPs.
• Drive operational improvement initiatives resulting in savings and improved profit margins for distributors. Feedback loops
• Responsible for the distributors contract management. Ensure compliance. Facilitate negotiations and processes. Timely contract engagement, renew, update and termination. Support territory demarcation
• In collaboration with the Customer Service & Logistics team, he/She is responsible for upholding the customer-centricity strategy for distributors. Increased customer satisfaction by resolving Demand Vs Supply issues. Engage the sales team to effectively instil the drivers of satisfaction and act on improvement areas in collaboration with CS&L.
• Responsible for the collaboration between distributors, sales team and the Sales capability for a continuous capability delivery program at distributors. Ensure timely delivery of the required Distributor capability plan as designed by the Sales Capability Manager.
• Responsible for embedding the safety transformation for the Distributors and the staff. Ensure usage of PPEs at distributors. Upkeep safety training and awareness
Requirements and skills
• Proven experience as an Administrative Assistant, or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Excellent in Written and spoken English
• Having a driving license would be an added advantage
• Willing to grow and learn

JOB DETAILS:
Secretary in the Central Secretariat
Level:8.II
Job description
• Receive and transfer/ orient mails (incoming and outgoing) and ensure the maintenance of the recording system;
• Carry out fast and accurate computer-based capturing of information and mails of the institution as requested;
• Classify and maintain files and documents according to the information classification or filing practices in use within the institution.

Qualification And Skills
• Bachelor’s degree in Business Administration, Management, Economics, Statistics or any other related field;
• At least 3-5 of years of working experience in in a sales or customer operations position
• 3 years working in a FMCG industry
• Fluent in English and Kinyarwanda (both verbally and in writing), and French will be added advantage.
• Working knowledge of MS Office packages-Word, Excel & Power Point.

Other Requirements
• Be able to work in multi-cultural, multi-national and multi-lingual organization
• Excellent and effective communication and interpersonal skills
• Project Management skills
• Time Management and Organizational Skills
• High level of commitment and working with minimal supervision
• Must be proactive, reliable and able to pay keen attention to the smallest of details

JOB DETAILS:

BRAC is the world’s largest, and leading development organization dedicated to poverty alleviation and empowerment of the poor. Initiated in Bangladesh in 1972, BRAC now operates in 11 countries across Asia, Africa. To counter poverty and promote social empowerment, BRAC strategically integrates development programs in microfinance, agriculture, health, education, human rights and legal aid, community empowerment and more.
BRAC Rwanda Microfinance Company PLC is registered with Rwanda Development Board in September 2018 and was approved license from National Bank of Rwanda to operate Microfinance and other financial services in Rwanda. BRAC Rwanda is looking for competent, dynamic and self-motivated Rwandans to fill the following regular position.

Position: Digital Support Officer
Job Location: BRAC Rwanda Country Office

Major Duties and responsibilities:
• Digital Support Officer will support the Digital Implementation Manager (DIM) to implement BRAC Rwanda’s Digital Implementation Strategy which seeks to digitalize field operations, deploy digital channels and digital financial solutions that meet the needs of our existing and target customers. The Digital Support Officer will support the DIM to:
• Drive innovation, implement and use digital delivery channels.
• Conduct research to inform the development and refinement of digital financial services appropriate for BRAC’s existing and target customers especially women and youth
• Implement digital projects and action plans to increase outreach, deliver a superior customer experience, increase organizational efficiency, and find the right balance between tech and touch for BRAC’s customers.
• Coordinate the digitalization of the microfinance field operations including supporting DFA implementation and the implementation of digital delivery channels and innovative products such as digital payments

MAJOR RESPONSIBILITIES
DFS Market Research
• In collaboration with the DIM, conduct regular client research to increase our digital outreach, deliver a superior customer experience, and increase organizational efficiency through digital channels
• Support the DIM to design and pilot customer centric digital financial solutions that meet the needs of BRAC’s customers
• Digital Processes, Channels and Products Implementation

• Support the DIM to design, test, refine and implement digital transformation projects. Assist in enhancing alternative delivery channels including digital payment channels and digital financial solutions that meet our client’s needs. This includes supporting the analysis of business requirements and testing of new features and products to ensure that business requirements are met.
• Support the DIM to monitor and track performance of existing and new digital products and alternative delivery channels to ensure performance objectives are achieved in an effective, efficient and timely manner.
• Support client adoption of mobile payments and digital financial solutions through on-going engagements with branches and customers. Provide regular support and training to BRAC’s customers on digital channels and products to increase uptake and usage of the digital financial solutions.
• Collect and review staff and customer feedback/complaints from field and provide 1st level support in resolving issues or inquires raised from customers and/or staff relevant to DFA, digital payment channels and digital financial solutions.
• Monitor SMS Alerts transactions for effective delivery
• Support the digital payments platforms for optimum performance. Monitor the performance of digital payment systems to ensure service is up 24/7.
• Notify the digital management team on identified suspicious digital transactions
• Support DIM to design training content and provide continuous DFS training to all staff to ensure their product knowledge and capability of delivering the service to customers.
• Work with DIM and marketing and communication to develop effective marketing and communication campaigns to drive DFS adoption and active usage.
• Provide support in the generation of reports from the digital platform for business /regulatory reporting and/or for troubleshooting purpose.
• Support DIM, to disseminate and share knowledge and lessons learned among the different BI MF countries to support the implementation of organizational best practices for digital transformation.
• Ensure familiarity with all the policies and processes of BRAC Rwanda Ltd. Conduct periodic site visits to branches to identify non-compliance of digital policies and providing advice for required remediation action.
• Perform other related duties as assigned by management.

Market and Ecosystem Intelligence
• Keep an active watch on digital technologies available in the market that may improve the quality and efficiency of our field operations, and product and service delivery

Knowledge, Skill & Competence
• Effective communication skills
• Writing and reporting skills in English
• Comprehensive understanding of microfinance operation
• In-depth understanding of the key drivers in a digital product/emerging technology business.
• Insight into the way that digital transformation is affecting the finance industry and knowledge of best practices.
• Self-motivated, determined, and confident
• Self-Driven, flexible, resilient and able to work under pressure
• Fluency in English is required (speaking, reading and writing)

Educational Qualifications: Minimum Bachelor’s degree in Digital Finance, Computer science, Computer Studies, Statistics, ICT, MIS, or any other related studies.
Experience: Minimum Three years of experience in any reputed Microfinance or any other related in the area of Digital Finance or ICT