Deadline of this Job: 25 October 2022
JOB DETAILS:Logistics Officer
Level:4.IV
Job description
Overall Function of the Position
Reporting to the Head of Finance and Administration, the Project Logistic Officer (PLO) will be in charge of:
Specific Duties of Position
• Liaising with the logistic services to ensure the timely provision of all required supporting material such as office supplies, fuel for vehicles, and generator, office furniture’s, refreshment, and others;
• Ensure a good management and maintenance of project vehicles and equipment;
• Providing transport means to staff who are going to field visits and missions under the project in order to ensure the achievement of the expected results;
• Ensuring the timely requisition and market survey, preparing the initial request for procurement of office stationery, reception of office stationery and management of projects store and inventories and ensuring timely monthly, quarterly and annual required reports;
• Ensuring the Management of the Project vehicles and motorcycles insurances;
• Ensuring the Management of fuel, garages for project vehicles and motorcycles;
• Ensuring the good Project Assets Management by preparing timely monthly, quarterly and annually Projects asset registers ;
• Coordinating the repair and maintenance of Projects office buildings and office equipment;
• Managing logistics contracts (security, maintenance of office buildings and office equipment, garage services, fuel contract, office stationery,…..
• To perform any other task given by the supervisor
Qualifications and Experience required
• Master’s Degree or Bachelor’s Degree in Logistics and Supply Chain Management, Public Administration, Office Management, Business Administration, Economics with one (1) year relevant working experience for Master’s and three (3) years of relevant experience in logistics for Bachelor’s Degree,
• Should be fluent in Kinyarwanda, English or French, but working knowledge of the other languages will be an advantage;
• Familiarity with IDA projects implementation procedures and guidelines;
• Strong inter-personal skills with demonstrated experience of working collegially within a team; and,
• Should have proven competence in the use of computers software applications including spreadsheets and word-processing packages;
Minimum Qualifications
• Bachelor's Degree in Economics
3 Years of relevant experience
• Bachelor’s Degree in Public Administration
3 Years of relevant experience
• Master's in Economics
1 Year of relevant experience
• Master's Degree in Public Administration
1 Year of relevant experience
• Bachelor's Degree in Office Management
3 Years of relevant experience
• Master’s Degree in Business Administration
1 Year of relevant experience
• Bachelor's Degree in Business Administration
1 Year of relevant experience
• Bachelor's Degree in Logistics Management
3 Years of relevant experience
• Master's Degree in Logistics Management
1 Year of relevant experience
• Master's Degree in Office Management
1 Year of relevant experience
Competency and Key Technical Skills
• N/A
• Strong critical thinking skills and excellent problem solving skills.
• Inclusiveness
• Accountability
• Communication
• Teamwork
• Client/citizen focus
• Professionalism
• Commitment to continuous learning
Deadline of this Job: 25 October 2022
JOB DETAILS:Procurement Specialist
Level:3.IV
Job description
Reporting to the Head of Procurement Department, the responsibilities of the procurement specialist will include:
Specific Duties of the Position
• Reviewing and ensuring that all procurement requests submitted for financing through the projects are eligible and in accordance with IDA guidelines
• Determining the most appropriate method of procurement;
• Help to identify, specify, estimate the cost of, and consolidate in packages (as appropriate) the procurement of goods as may be required by IDA and the Rwanda Public Procurement procedures;
• Prepare appropriate bidding documents; including specific procurement notices, standard contracts for works, goods and services, invitations for bids, etc.;
• Maintain and update records of standard unit costs, technical specifications for goods, and local and international vendors and service providers;
• Maintain a well-organized filling system of procurement records;
• Work on all procurement documents in the department.
• To be familiar with E-procurement system;
• Perform any other duties as per instructions for his/her superiors.
Qualifications and Experience Required
• Master’s degree or Bachelor’s Degree in Civil Engineering, Procurement and logistics supply chain, Project Management, Public Administration, Law,
• Three (3) years of working experience for Master’s and five (5) years of working experience for Bachelor’s degree directly relevant to the area of procurement,
• To be member of Association of Procurement Professionals
• Familiarity with IDA and National procurement procedures.
• Good understanding of national agricultural policies;
• Proven competence in the use of computer software applications including spreadsheets and word-processing packages
Minimum Qualifications
• Master's Degree in Law
3 Years of relevant experience
• Bachelor’s Degree in Public Administration
5 Years of relevant experience
• Bachelors in Project Management
5 Years of relevant experience
• Master's in Civil Engineering
3 Years of relevant experience
• Master's Degree in Project Management
3 Years of relevant experience
• Master's Degree in Public Administration
3 Years of relevant experience
• Bachelor's Degree in Law
5 Years of relevant experience
• Bachelor's Degree in Civil Engineering
5 Years of relevant experience
• Bachelor’s Degree in Procurement and Logistics Management
5 Years of relevant experience
Competency and Key Technical Skills
• N/A
• Strong critical thinking skills and excellent problem solving skills.
• Inclusiveness
• Accountability
• Communication
• Teamwork
• Client/citizen focus
• Professionalism
• Commitment to continuous learning
Deadline of this Job: 19 October 2022
JOB DETAILS:Procurement Specialist
Level:3.III
Job description
2. Duties and Responsibilities
• The Procurement Specialist shall deliver on the following duties and responsibilities:
• Prepare annual procurement plans in accordance with approved work plans and budgeted interventions to ensure timely procurement of required goods and services;
• Determine suitable sources of supply through extended local and non-local searches and request bids and quotations through right channels accessible to a wide range of potential suppliers;
• Prepare appropriate bidding documents, including specific procurement notices, standard contracts for goods and services, invitations for bids, etc. and liaise with projects teams to ensure that all requirements are considered and made clear during bid documents preparation;
• Work with selection committees for the review and analysis of bids and quotations and recommend the best qualified bidder/vendor, considering offered prices and bidder/ vendor capabilities, reputation, and past performance;
• Participate in contract negotiations, prepare and review for high quality and accuracy each contract packages (selection memos, restricted screening and other donor requirements, contracts, agreements/grants or purchase orders, modifications, etc.) prior to submission to contracts or agreements signatory.
• Maintain and reconcile a tracker of all contracts and agreements in order to record deliverables, issue necessary modifications and/or cancellations, and complete adequate close-out.
• Review and ensure that all incoming procurement requests submitted for financing through the projects are eligible, establish priorities and timely perform all appropriate preparations necessary on the basis of the type of procurement requested and in accordance with projects funders guidelines and requirements;
• Closely work with and consult projects funders so that all clearances and approvals are obtained before procurements are initiated;
• Monitor invoices/deliverables against contracts and agreements and mitigate cost overruns, including coordinating/communicating with relevant vendor, contractor and project paying office;
• Ensure proper contracts management and maintain a well-organized filing system of electronic and hard copy records of all procurement actions, and support the review and audit of procurement files
• Ensure that all procurement procedures, national or otherwise are complied with in all materials respects, properly documented and managed;
• Determine and use the most appropriate methods of procurement and provide regular procurement reports on a timely basis;
• Perform any other related tasks as may be assigned by the supervisor.
Minimum Qualifications
• Master's Degree in Law
3 Years of relevant experience
• Bachelor's Degree in Economics
5 Years of relevant experience
• Bachelor’s Degree in Public Administration
5 Years of relevant experience
• Bachelor's Degree in Management
5 Years of relevant experience
• Master's Degree in Public Administration
3 Years of relevant experience
• Bachelor's Degree in Law
5 Years of relevant experience
• Bachelor's Degree in Purchasing and Supply Chain Management.
5 Years of relevant experience
• Master's Degree in Economics
3 Years of relevant experience
• Bachelor's Degree in Procurement
5 Years of relevant experience
• Master's Degree in Procurement
3 Years of relevant experience
• Master’s degree in Purchasing & Supply Chain Management
3 Years of relevant experience
• Masters Degree in Management
3 Years of relevant experience
Competency and Key Technical Skills
• N/A
• Strong critical thinking skills and excellent problem solving skills.
• Inclusiveness
• Accountability
• Communication
• Teamwork
• Client/citizen focus
• Professionalism
• Commitment to continuous learning
• Knowledge in policy development and/or concession management is beneficial
• Knowledge in international standards of environment
• Resource management skills
• Mentoring and coaching skills
• Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
• Demonstrated ability to build collaborative working relationships with government counterparts, private sector and civil society organizations