Deadline of this Job: 24 September 2022
JOB DETAILS: 4 Driver/Loader
We at RwandAir Catering are committed to providing fine and good quality food that will leave our guests on RwandAir admiring the flavors and taste that show the dedication of our chefs and staff who produce our in-flight meals. Our meals are cooked and assembled in our internationally accredited in-flight kitchen at Kigali International Airport. The in-flight kitchen is accredited with Halal and Hygiene requirements according to the Islamic Dietary Law and Malaysia Halal Standards MS1500-2009 with a Certificate issued by Global Halal Solutions. We also offer vegetarian options upon request. We use high quality products and source locally produced foods that match our standards. We make it our objective to make your flight pleasant and memorable, that’s why we bring you mouth-watering dishes that compliment your journey and these dishes are changed every month. In our Premium economy class, we offer a personalized service including a glass of champagne upon request. We hope you enjoy our meals and in-flight service.
1. Department : Operations
2. Reports To : Operations Manager
Role Purpose Statement: Load, unload and drive catering vehicles in order to ensure airline companies a complete meal providing service.
Main Accountabilities.
• Load catering truck with trolleys and materials required by airline companies
• Drive the truck from the catering building to the aircraft parked into the airport, according to the airport requirements.
• Perform a correct aircraft approach assisted by the loader
• Check the working status of the truck before loading operations and inform immediately the Maintenance Manager in case of deviation from standard
• Perform loading and unloading operations
• Verify the trolleys’ content according to the check-list
• Collect the service delivery note from the Dispatch, submit it to the airline crew for signature and give it back to the Dispatch
• Fill in the proper forms and documents related to truck incidents
• Ensure the truck cleaning
• Position the trolleys unloaded from the aircraft to the washing area
• Prepare the additional aircraft services (dry ice, water etc.)
• Drive all company vehicles (truck, van and other cars) to ensure client a complete service
• Observe quality requirements
• Observe ramp safety and security requirements
Qualification, Knowledge, Skills and Experience.
• A2 Certificate /A level (Senior Six)
• Knowledge of international airports operations is an added advantage
• Additional qualification required: Auto mechanic experience
• Proficient in English.
• At least 3 years relevant experience
• Driving license B, C & D
• Capable of working in shifts and weekends
• Aged less than 41 years and should be physically fit
Deadline of this Job: 22 September 2022
JOB DETAILS: Procurement Manager (Re-Advertised)
Rwanda Medical Supply Limited is a large scale corporation created and owned by the Government of Rwanda. RMS ltd objective is to ensure the availability of medicines, medical supplies, and consumables in the right quantity, with the acceptable quality, to the right place and customers, at the right time and with optimum cost to the Rwandan population.
Job advertisement for Rwanda Medical Supply Limited (RMS Ltd):
RMS Ltd is a State-owned company created by the Government of Rwanda with the mandate of managing the end-to-end health supply chain for Rwanda. RMS Ltd provides pharmaceuticals and health commodities towards 5 rights: the right patient, the right drug/dose, the right cost, the right route, and the right time. The vision of RMS Ltd is to ensure the quality and timely availability of all health commodities to the public through a cost-efficient, sustainable, and effective supply chain. Drugs will be available throughout the country through an economical and financially sustainable supply chain that can meet current and future need and manage increasing complexity RMS Ltd is looking for qualified, dedicated & experienced individuals to fill the following positions:
Tasks and responsibilities:
• Development of organizational procurement and data strategy
• Building data Center to help transform procurement, data management, IT systems, and quality assurance; and support the broader transformation of the value chain for the enterprise
• Ensure that tendering, procurement, and all contract management processes are fair, transparent, and compliant with RMS procurement rules and regulations
• Coordinate with other procurement agencies the implementation of the procurement plan
• Coordinate and work with the Rwanda FDA and suppliers on the removal of any rejected goods
• Manage international supply chain and freight forwarding strategies in collaboration with stakeholders to make cost-effective use of buffer stocks, manufacturers’ fresh supply, and in-country stocks
• Facilitate expediting of communications with respective parties to ensure that import/export documents are provided in a timely manner to respond to local clearance procedures
• Ensure the development and implementation of capacity building plan for RMS procurement and logistics team
• Maintain auditable records for all managed procured items, including approved supply plans and supporting documentation.
• Support the achievement of the overall RMS goals as required to ensure procurement and quantification performance
• Supervise procurement officers
• Build leadership within the team to support across other business functions and initiatives
• Report to the head of procurement and quantification department
Qualification and Skills
Certificate offered by CIPs or any other professional certification in Procurement; Degree in Pharmacy and/or master’s degree in Procurement, Supply Chain Management; with relevant field qualifications related to specific domain with at least 5 years of relevant working experience in Managerial position and with maximum of 35 years old.
Knowledge and technical skills required:
• High analytical and problem-solving skills;
• Decision-making skills;
• Excellent communication skills;
• Very effective organization skills;
• Team working skills;
• Computer skills;
Deadline of this Job: 16 September 2022
JOB DETAILS: Procurement Assistant
Job Summary
The Procurement Assistant is responsible for supporting the procurement unit with procurement activities related to FHI360’s programmatic and logistic operations in Rwanda. S/he will work closely with Program, Operations/Administration, and Finance to ensure efficient and timely purchase of goods and services to support effective project implementation.
Accountabilities:
• Prepares, maintains, and reviews purchasing files, reports, and price lists for the unit.
• Assists with developing bid specifications.
• Reviews requisition orders to verify accuracy, terminology, and specifications.
• Contacts suppliers to schedule or expedite deliveries, resolve shortages, missed or late deliveries to ensure contract terms and company needs are met.
• Approves bills for payment and calculates costs of orders and forwards invoices to Finance for processing.
• Maintains policies and procedures of organizational and government regulations affecting purchases and shares information with management, staff members and vendors.
• Checks shipments to ensure orders are filled correctly and goods meet specifications.
• Compares prices, specifications, and delivery dates to determine the best bid among suppliers.
• Maintains documentation of purchase orders and verifies invoices for payment with accounting.
• Interacts with internal and external customers to ensure purchasing activities within functional areas are met and comply with FHI360 procedures.
• Supervises preparation of orders and follows up to expedite delivery and shipment.
• Obtains certifications of delivery and conducts check against orders. Checks and approves invoices for orders placed.
• Develops and maintains necessary records and files for efficient operation.
• Receives, examines and processes requisitions and other documents related to the purchase of supplies, materials, and equipment for the company.
• Compares costs and evaluates the quality, and need of supplies, materials and equipment.
• Interacts and corresponds with vendors to keep abreast of new products and market trends.
• Consults with department managers to determine purchasing needs and specifications.
• Prepares tender announcements and letters of invitation to tender in the light of the tender requirements
• Prepares distribution lists and communicate with vendors to coordinate the distribution to sites
• Maintains the weekly procurement tracker.
• Follow up on the payments with the Finance.
• Maintain the office storage of supplies.
• Other duties as assigned.
Applied Knowledge & Skills:
• Knowledge of procurement standards and practices.
• Knowledge of company policies and procedures regarding procurement services.
• Excellent oral and written communication skills.
• Proficient use of Microsoft Office and computer software skills.
• Good problem solving skills, well organized and detailed oriented.
• Ability to analyze and interpret data, identify errors and prepare reports.
• Ability to work well with others and independently.
Problem Solving & Impact:
• Works on problems that are moderate in scope and require judgment in resolving or making recommendations.
• Exercises judgment within defined policies and procedures to obtain solutions and perform duties.
• Decisions made generally affect own job or specific functional area
Supervision Given/Received:
• Has no supervisory responsibility.
• Receives instructions on new assignments.
• Yypically reports to a Manager.
Education:
• Bachelor’s degree in procurement and logistics management or in a relevant business field
Experience:
• Bachelor’s degree in procurement and logistics management or in a relevant business field
• 3 years working in procurement on a donor-funded project in an international organization
• Strong organizational skills, ability to interact effectively with international and national personnel.
• Demonstratable capacity to meet the deadlines.
• Ability to work in fast-paced environment.
• Excellent oral and written English skills.
• High computer skills on MS Office programs, especially in MS Excel.
• A demonstrated ability to multi-task and efficiently process information not to delay project implementation.
• A clear understanding of procurement ethics and donor compliance is desired.
• Proactive spirit in identification difficulties and working cooperatively to solve them.
• Commitment to and understanding of FHI360 aims, values and principles
Typical Physical Demands:
• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.
Technology to be Used:
• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
Travel Requirements:
• Less than 10%
Deadline of this Job: 16 September 2022
JOB DETAILS: Logistics and Administration Officer
Job Summary
Position Description
The Logistics and Administration Officer is responsible for managing the vehicle fleet, assets, warehouse, and storage facilities warehousing and distribution of project resources, drivers, and warehouse staff, to ensure effective, transparent, and accountable logistics support to the implementation of USAID Tunoze Gusoma. He/she is also responsible for liaison with program/technical teams to ensure adequate logistical coordination and planning of program implementation that involves movement of staff and project resources. S/he is also responsible for Handling the physical and administrative tasks involved in the shipping, receiving, storing, and distributing of materials, parts, supplies and equipment. Unpacks and checks goods received against purchase orders or invoices, maintains records of received goods and rejects unsatisfactory items, as necessary.
Accountabilities:
Transport and Fleet:
• Managing and tracking of all vehicles on the fleet, including movement planning and day-to-day allocation
• Manage movement and maintenance of vehicles in good working condition.
• Ensure that vehicles are checked daily, and regularly serviced and maintained based an agreed schedule
• Responsible for administering possible litigations and traffic offenses that may arise.
• Ensure vehicles have current and lawful documentation and equipment (First Aid Kit, Fire extinguisher, Live saver, Spare tires, and Jack)
• Maintenance of service agreements related to vehicle maintenance and fueling.
• Monitor vehicles fuel consumption and submit monthly reports to senior managment
• Receive travel requests and maintain trip schedules and update Staff Movement Board.
• Coordinate with incoming and outgoing travelers for pick-up and drop-off and briefing of drivers on daily movement plan.
• Establish and maintain a list of contact details for preferred service providers on vehicle maintenance.
• Verifies and process all documentation, system transactions and handling requirements associated with all inbound and outbound orders of supplies.
• Works with accounting to ensure all receiving and dispatching documentation for goods are complete and accurate.
Assets Management:
• Maintaining up-to-date control of all assets including tracking details on donor, value, & location, and recording all asset movements and disposals.
• Oversee the issuance and return of assets to/from staff
• Ensure good condition of assets and maintenance of assets record.
• Conduct monthly asset checks and share report with CO assets management focal person
• Conduct bi-annual physical verification of assets as required, document and physical asset verification record report with COP.
• Ensure timely reporting of asset losses and damages using existing reporting templates.
Warehouse and Distribution:
• Enter all new items purchased in asset database and ensure reconciling with purchase orders.
• Maintain physical warehouse and the storage facilities.
• Ensure timely monthly spot check, quarterly and bi-annual stock check and reconciliation.
• Ensure all stock and assets purchased are entered in the database and the Master stock Register.
• Participate in procurement and distribution planning meetings and provide sufficient logistics input in planning
• Support program teams with the distribution of program supplies to beneficiaries in line with FHI360 distribution plan and inventory management policy.
• Prepare and share warehouse stock reports with Operations team on a monthly basis.
Administration and Reports:
• Manages the shipping and receiving of domestic and international packages for the organization.
• Maintain all logistic files in an organized, accurate and up to date manner
• Coordinate, monitor and guide the work of the drivers, warehouse/storage facility staff, casual workers, and any other logistics support by managing performance on an on-going basis
• Produce logistics site report, vehicle cost performance report.
• Update Asset Register and submit to Operations Manager every month.
• Update the vehicle cost schedule and produce regular vehicle performance and cost reports and send to Operations Manager per month.
• Comply with all relevant FHI360 policies and procedures with respect to safeguarding, code of conduct, fraud, diversity-equity& inclusion (DEI) and other relevant policies
• Work in close collaboration with the finance, procurement, and administration staff to ensure effective operations and strong team spirit
• Work Closely with the office assistant to maintain office closure/opening and arrange office meetings and facilities.
• Carry out any other tasks required by the line manager.
Applied Knowledge & Skills:
• Demonstrates in-depth understanding of the area of specialization, of program procedures, methods, and practices to include knowledge of program and staff responsibilities.
• Uses established filing and data systems, functions, and/or procedures that require knowledge of the program.
• Reviews data and information for completeness and accuracy using standard guidelines; performs tasks with attention to detail.
• In-depth understanding of software used to perform day-to-day functions.
• Uses office software programs, information systems, and office equipment to access, input, and verify standard information.
• Communicates information clearly to staff, clients, and/or public about services, processes, and procedures using prescribed or established guidelines.
• Utilizes program specific terminology.
Problem Solving & Impact:
• Resolves and/or develops recommendations for issues and problems having broad impact.
• Problem resolution may require some analysis of policy and procedures.
• Serves as a resource to others in resolving non-standard issues and problems.
• Errors may be difficult to detect and would normally result in loss of customer business, material, or equipment to resolve. Education:
Qualifications
• Level of Education: Bachelor’s Degree in Logistics and Procurement, Supply Chain Management, Economics, Business Administration, or related field.
• 5 years of relevant experience working in logistics and procurement on a donor-funded project in an international organization
• Demonstratable sense of responsibility and accountability.
• Excellent organizational & communications skills
• Good proficiency in spoken and written English
• Good computer skills especially in spreadsheet & data analysis (excel & access)
• Ability and willingness to work in fast-paced environments
• Commitment to and understanding of FHI360 aims, values and principles
Typical Physical Demands:
• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.
Technology to be Used:
• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
Travel Requirements:
• Less than 10%
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.