Deadline of this Job: 25 September 2022
JOB DETAILS: Project Coordinator
Department Programmes
Reports to Country Director, Deputy Country Director- Programmes
Supervises Project Officer, Communications Officer, Teaching Assistantship Mentors
Employment status Project Staff
Overview
Inspire, Educate and Empower Rwanda (IEE) is a Rwandan local Education Not-For-Profit Non-Governmental Organization (NGO). Since 2005, in collaboration with partners, IEE has complemented efforts of the Ministry of Education/ Rwanda Education Board, contributing to educational implementation. IEE designs and delivers innovative programmes to address challenges to provision of quality education.
IEE programmes range from: teacher development training and technical assistance, teaching and learning, curriculum and material development, research and evaluation, education policies and systems reform.
Context
In the context of Mastercard Foundation- funded Leaders in Teaching (LIT) initiative, IEE is implementing the Teaching Assistantships Project (TAP) under the LIT “Recruit” pillar. TAP is aimed at supporting Rwanda with skill-nurturing for passionate young people, with an interest in education, attracting them to join the teaching profession, or support education. Through capacity building and exposure to teaching through teaching assistantships, a young, skilled teaching force could hence be nurtured to contribute to Ministry of Education priorities in the current Education Sector Strategic Plan (2018/19- 2014/25).
Purpose Of The Role
Among other roles, the TAP Coordinator will provide technical oversight to all project activities as well as building capacities and supervising the Project Officer, Communications Officer and Teaching Assistantship Mentors.
Key accountabilities
• Serve as a senior leader for project design, evaluation, and dissemination across all programmes.
• Developing programmes to support IEE’s strategic direction, as well as creating and managing long term programme goals.
• Organizing programmes and activities in accordance with the mission and goals of IEE.
• Identify capacities needed (skill sets and competencies) to achieve programmatic and organizational goals. Work with senior staff to ensure those capacities are developed or acquired.
• Participate in yearly performance assessments of programme staff, goal setting, and support professional development on an ongoing basis.
• Ensure and direct the development of regular and timely programmatic updates across all programmes to ensure cross-pollination of ideas, knowledge-building, and resource sharing. This includes helping to develop a knowledge management system and supporting processes.
• Facilitate small and large group meetings and trainings, internally and externally.
• Direct continuous learning for project staff.
• Interact with project teams to maintain consistent understanding of project status and deliverables and identify variances and errors, while analyzing programme risks and charting solutions to address them.
• Developing new programmes to support the strategic direction of IEE.
• Developing an evaluation plan to assess programme strengths and lead improvement.
• Managing a team with a diverse array of talents and responsibilities.
• Implementing and managing changes and interventions to ensure project goals are achieved.
• Ensure programmatic excellence through development and implementation of innovative performance and outcomes measures.
• Meeting with stakeholders to make communication easy and transparent regarding project implementation.
• Producing accurate and timely reporting of programme statuses throughout their life cycles.
• Responsible for overall day-to-day project management, initiating and coordinating all project activities for effective delivery of projects.
• Synthesizing project information to guide effective implementation and producing highly focused project implementation update reports taking into consideration, contextual, policy and logistics related to project implementation.
• Develop, implement and monitor detailed project plans.
• Plan and implement consultation and capacity building activities and meetings with education stakeholders at national and local levels.
• Keep abreast of education policy developments and undertake desk reviews as required.
• Leading on programme communications. Collaborate with the Communications Officer and Country Directorate to generate project information both for media sharing and for reporting.
• Draft project information sheets and reports.
• Collaborate with other Programme Managers as required.
• Undertake any other project management and coordination related activities as may be requested by IEE Management.
Qualifications, Experience and Abilities:
Essential:
• A master’s Degree in Education is required.
• The candidate must demonstrate a minimum of 7 years of progressive professional experience working in Education.
• Proven experience in programme management.
• Proven stakeholder management skills.
• Proven experience managing a team.
• Demonstrable skills and experience in project leadership, producing policy papers or equivalent with a proven ability to synthesize large amounts of information into concise reports.
• Strong project management experience including planning, initiating and delivering new initiatives within agreed time scales.
• Demonstrable skills and experience in securing involvement of internal and external stakeholders, planning and facilitating consultation exercises, interviews or fact-finding meetings which result in all relevant information being collected within a limited timeframe.
• Demonstrable teaching experience, contributing to quality learning.
• Demonstrable experience in program Monitoring, Evaluation and reporting.
• Good presenter with experience of presenting complex ideas to specialist and non-specialist audiences.
• Competency in Microsoft applications including Word, Excel, and PowerPoint.
• Extremely well-organized multi-tasker.
• Self-motivated, ambitious, goal oriented.
Desirable:
• Experience of working in the NGO sector.
• Rwandan nationality.
Work-Based Skills and Competencies:
• Excellent written and verbal communication skills in English and Kinyarwanda.
• Able to analyse and evaluate complex information, including statistics.
• Able to analyse and respond to external developments and identify issues speedily and effectively.
• Ability to clearly accurately articulate complex information to a wide range of audiences. Excellent written and oral presentation skills, with ability to engage, inspire, build credibility and engender trust with diverse audiences.
• Strong analytical and problem-solving skills.
• Demonstrable supervisory experience.
• Ability to enthuse and engage a diverse range of stakeholders internally and externally.
• A broad understanding of school-based mentorship, Training of Trainers and capacity building is an advantage.
• Time management skills, project management skills, and organizational skills. The ability to meet deadlines is essential.
• Ability to research and quickly disseminate relevant, emerging and existing evidence-base practices and models.
• Able to work flexibly as part of a small team and to work independently.
• Good IT skills including proficient knowledge of MS Word, Excel, PowerPoint.
• Trustworthy, ethical, and authentic in all situations.
Other Key Information
Length of contract: 12 months (with possibility of extension) A 3-month probation period is mandatory
Location: Kigali
Travel involved: This post requires frequent travel to the field
Deadline of this Job: 23 September 2022
JOB DETAILS: Senior Program Manager
Reports to: Country Director
Location: Kigali-Rwanda
Supervisory Duties:Manage Project/Program Officers
Job Summary:
Water For People is an international non-governmental organization (NGO) that works with people and partners to develop innovative and long-lasting solutions to the water, sanitation, and hygiene problems globally. We have a sustainable solution to end the global water and sanitation crisis, and our employees across the world help drive this solution. The organization strives to continually improve, experiment with promising new ideas, and leverage resources to multiply its impact.
Position Objective:
The Senior Program Manager is responsible for the overall management and development of the program in Rwanda and for ensuring that our work is underpinned by innovation and advances in technology to contribute effectively and efficiently in delivering our WASH ambition as articulated in Water For People strategy and Direction 2030. S/he is also responsible for the development of innovative sustainable models in collaboration with other functions, in line with the mission of the organization. The Senior Program Manager has the key responsibility to strengthen and develop the Water For People in Rwanda funding base and profile as a key player in WASH and to explore opportunities for expanding our work and to manage and develop relationships and collaborative links with partners across the country including but not limited to government, donors, civil society and the private sector.
The Senior Program Manager will manage all technical aspects of the Program, including the development of the Country’s strategic plans, annual operating and budget plans, monitoring the plans, fundraising, communication and reporting. The Senior Program Manager provides necessary support to program staff as well as local partners to ensure that the program objectives are achieved in due time.
Essential Job Functions And Duties:
Program Management
The Senior Program Manager provides a clear strategic vision, bringing sound analysis of processes of change and effectively operationalizing of Water For People WASH strategy ensuring staff, partners and other stakeholders feed into and support the strategy. The Senior Program Manager maintains a general oversight of the entire program; ensuring good governance procedures are followed and that all issues are dealt with appropriately promoting a positive working atmosphere across the program team while ensuring effective grant compliance. Specifically, this includes:
• Design the program, lead the discussions with the partners and agree on the final implementation plans.
• Keeping up to date with relevant socio-economic and political developments and trends within Rwanda and the NGO and development sectors and how these will impact on program direction and effectiveness;
• Develop MOUs with the local implementing partners detailing each partner obligations and responsibilities and performance targets relating to the project area.
• Ensure that all projects are monitored and evaluated, are in line with deadlines, are appropriate, necessary, cost-effective, targeted, sustainable, and in keeping with the client’s philosophy and strategy.
• Ensure positive working relationship with all partners (government, communities, NGOs, donors, etc.) and ensure partnership agreements are in place.
• Provide technical advice and support, where necessary, to program teams.
• Ensure that an appropriate development program which is balanced, well documented, and effective in terms of costs and outputs is delivered.
• Work with our partners to drive forward and develop activities for policy, research, and advocacy in WASH to support an enabling environment for sanitation entrepreneurs and other sector players.
• Compile monthly, quarterly progress reports as well as Biannual and Annual reports.
• Ensure effective partner management and development.
• Support partner capacity development, learning, networking, and coordination.
Representation
The Senior Program Manager works closely with the Country Director, and the Senior WASH Sustainability Manager in representing Water For People and is responsible for increasing the profile of the organization. This includes:
• Building and maintaining effective relationships with Government Ministries nationally, regionally and at district level.
• Building and maintaining effective relationships with a range of partners from research organizations, universities, others.
• Creating opportunities to promote and disseminate lessons learned within the program to a wider audience.
• Creating opportunities for visibility and branding of Water For People work.
• Develop and maintain relationships with sector role players at the national and local level, with Rwandan communities in need of water and sanitation projects, local government authorities, and local water and sanitation organization in Rwanda.
• Strengthen relationships with partner organizations, the local private sector, NGOs, supporting WASH in Water For People’s districts of operation.
• Ensure regular meetings with partners and make sure that projects are visited regularly by Water For People staff and partners are provided with the technical and managerial advice and training that enable them to implement projects.
Advocacy and Learning
• In co-operation with partners, develop program work plan that contributes to Water For People’s learning and advocacy agenda.
• Promote a learning environment among Water For People’s partners and staff.
• Contribute to organizational learning by documenting and sharing, lessons learned, good practices, and statistical and qualitative data to Water For People staff, partners, and other stakeholders, and organize periodic learning events to share best practices.
Resource mobilization and management
• Ensuring the responsible and efficient management of financial and other resources allocated to programs
• Ultimate accountability for all program financial matters and compliance with all financial controls as set out in the Water For People Finance Manual.
• Ensure effective grant management.
• Identify funding opportunities and support proposal development.
• Ensure accurate expenditure reporting in donor required format.
• Contribute to the preparation of internal financial reports and track revenue and expenditures against grant budget on monthly basis.
• Manage and develop all aspects of donor account management by developing and implementing strategies to maximize the giving potential of donors, while adhering with the grant management process.
Other
• Undertake any other reasonable duties as assigned at the discretion of your line manager.
Qualifications, Knowledge & Skills Required:
Essential
• A strong commitment to the aims, objectives, and values of the Water For People;
• High level of initiative, motivation, commitment, and professionalism.
• A minimum of 5 years senior management experience in a similar environment.
• Appropriate Master’s degree level qualifications: Environmental Health/Science, Engineering, Water Resource Management; civil engineering and related development studies.
• Excellent verbal, analytical, organizational, and written skills in English.
• Proven ability in supporting and building relationships with donors and fundraising.
• Experience in liaising with government officials and a variety of donors at senior level.
• Ability to properly manage complex programs.
• Sound and up-to-date knowledge of WASH concepts, methodologies and techniques and the ability to critique them.
• Commitment to international NGO codes, standards, and practices.
• Understanding of community-level water and sanitation development, with at least 5 years experience
• Experience in tracking budget expenses and grant management
• Experience in staff supervision and performance management
• At least 5 years’ experience working in Rwanda
• Strategic thinker with well-developed planning skills
• Fundraising and proposal writing experience
• Experience in budget development and operations management
• Demonstrated strong written and verbal communication and organizational skills
• Strong problem-solving skills
• Ability to manage multiple tasks and projects with multiple priorities
• Ability to analyze and organize data and communicate results effectively
• Ability to work both independently and as part of the collaborative team effort
• Must have well-developed written, oral, and interpersonal communication skills
• Self-starter and able to undertake any tasks without intensive supervision
• Maintain sound ethical principles, integrity, and transparency of due process
Desirable
• Expertise in WASH sanitation business development.
• A strong appreciation of how to lobby and use media.
• Knowledge and experience of working with rural and urban communities.
• Fluent in Kinyarwanda
• Valid driver’s license
Behaviors And Competencies:
• Excellent communication, diplomacy, negotiation, and relationship-building skills.
• The ability and resilience to cope with multiple internal and external demands together with proven experience in supporting change management.
• Ability to work with minimum supervision and take initiative.
• Ability to provide effective management.
• Ability to solve problems and take corrective action.
• Strong interpersonal and intercultural communication skills.
• Excellent staff management and personnel skills including a proven ability to develop the capacities of multi-disciplinary professional teams.
Required Competencies
• Connects to the Mission– Embraces the mission of Water For People and is passionate about advancing the dynamic role it plays leading social impact in international development.
• Demonstrates Ethics and Integrity– Understands ethical behavior and business practices and ensures that own behavior is consistent with these standards and aligns with the values of the organization.
• Manages through Ambiguity– Demonstrates flexibility and adaptability in responding to change and ambiguity.
• Demonstrates Cultural Awareness– Able to engage the wide range of stakeholders from a variety of backgrounds and cultures.
• Action-oriented– Maintains an attitude of open, curious, and proactive learning, continually expanding own area of understanding and expertise.
• Connects with Others– Listens and fosters open communication through questioning, dialogue, and information sharing.
• Self-confident– Demonstrates humility, mature confidence, and courage to innovate, risk, and lead in her own role.
Physical Requirements/Working Conditions:
• Position is based at Water For People’s Rwanda office;
• Trips within and outside Rwanda will be required from time to time