Rwanda Procurement Support Coordinator Job at One Acre Fund - Career Opportunity in Rwanda
Website :
1585 Days Ago
Linkedid Twitter Share on facebook

Vacancy title:
Rwanda Procurement Support Coordinator

[ Type: FULL TIME , Industry: Non-profit and NGO , Category: Procurement and Logistics ]

 

Jobs at:

One Acre Fund

Deadline of this Job:
05th December 2019  

Duty Station:
Within Rwanda , Kigali , East Africa

Summary
Date Posted: Monday, November 25, 2019 , Base Salary: Not Disclosed


JOB DETAILS:

About One Acre Fund
Founded in 2006, One Acre Fund supplies smallholder farmers with the agricultural services they need to make their farms vastly more productive. We provide quality farm supplies on credit, delivered within walking distance of farmers’ homes, and agricultural training to improve harvests. We measure our success by our ability to make farmers more prosperous: On average, farmers harvest 50 percent more food after working with One Acre Fund.
We are growing quickly. We currently serve more than 800,000 farm families in Eastern and Southern Africa, with more than 7,500 full-time staff, and we aim to serve 1 million farm families by 2020.
Job Description
The Rwanda Procurement team is responsible for over $1.5 million in spending each year across over 2,000 transactions and is responsible for all operational goods and service purchasing on behalf of over 300,000 smallholder farmers. This team purchases all items needed to keep our program running.
Working with the Procurement team requires frequent written and verbal communication with our suppliers as well as the various teams within One Acre Fund that we are procuring operational goods and services for. You will be responsible for a variety of tasks that focus on the supervision of quality assurance, delivery, and inventory processes.
This position is also responsible for identifying and coordinating process improvement initiatives including best practices and standard operating procedures. The role is responsible for identifying, planning and implementing key projects to improve quality, reduce cost, increase productivity and improve cycle time, resulting in internal client satisfaction. .

Responsibilities of the Procurement Coordinator (Support Function) will include:
Team management
• Manage 1 to 2 persons providing support on their daily operations and professional development through weekly check-ins, regular performance reviews, and development plans.
• Deliver regular quality assurance and inventory management training.
• Conduct monthly visits to procurement stores to support inventory management operations.
• Ensure Store Officer(s) give great customer service while monitoring the performance of the store(s).
Inventory management
• Ensure stock levels remain accurate by standardizing stock counts and reconciliation processes in both Kigali and Rubengera stores.
• Use forecasted demand and historical data to inform inventory planning decisions.
• Prevent stock-outs and mitigate inventory risk (e.g. loss, damage).
• Deliver stock items within 48 hours.
• Identify opportunities to grow stock operations.
Quality assurance
• Refine quality assurance activities and tools.
• Guide quality procedures in line with customer requirements.
• Set quality standards and act as a catalyst to support performance improvement.
• Ensure clarity of item specifications to enable smooth quality checking activities.
• Track item quality issues and losses.
Deliveries and customer service
• Ship non-stock items within 24 hours of supplier delivery.
• Share delivery notes and QC forms with SAP Data team within 24 hours of delivery.
• Document delivery workflow process and develop standard operating procedures.
• Assess customer satisfaction through regular surveys.
• Handle escalated customer inquiries including follow up and other client communications.
• Build strong relationships with internal One Acre Fund teams to understand their requirements.
Planning and tender management
• Lead central forecasting process and ensure requesting departments place monthly requests.
• Coordinate pre-qualification tenders to reinforce supplier base.
• Coordinate purchase of stock items from wholesale companies & manufacturers.
The overarching goals of this role are:
• 5% cost saving on stock items.
• 90% of stock items delivered within 2 days.
• 100% on-time stock reconciliation every 2 weeks.
• 2% variance between physical stock and SAP records.
• 95% positive customer satisfaction.


Job Skills:
• Experience in inventory management, procurement, supply chain, engineering, or consulting preferred.
• Work experience in a demanding professional environment, preferably in positions where frequent cross-department communication was required.
• Creativity and strong problem-solving skills. You don’t take no for an answer and constantly look for alternative solutions to problems.
• A passion for world-class customer service.
• Strong communication skills and the ability to work and make decisions independently.
• Strong computer skills (experience using SAP preferred).
• Language: Fluent in English and Kinyarwanda (required), French (preferred).


Candidates that meet the following criteria are strongly encouraged to apply:
• Bachelor’s degree required.
• At least 3 years of people or project management experience at work or outside of work.


Job Education Requirements: Not Specified


Job Experience Requirements: Not Specified

 

{module 312}

Job application procedure
Click Here to Apply

All Jobs

QUICK ALERT SUBSCRIPTION

{module 317}

Job Info
Job Category: Logistics/ Transportation/ Procurements jobs in Rwanda
Job Type: Full-time
Deadline of this Job:  05th December 2019
Duty Station: Rwanda
Posted: 25-11-2019
No of Jobs: 1
Start Publishing: 25-11-2019
Stop Publishing (Put date of 2030): 25-11-2065
Apply Now
Notification Board

Join a Focused Community on job search to uncover both advertised and non-advertised jobs that you may not be aware of. A jobs WhatsApp Group Community can ensure that you know the opportunities happening around you and a jobs Facebook Group Community provides an opportunity to discuss with employers who need to fill urgent position. Click the links to join. You can view previously sent Email Alerts here incase you missed them and Subscribe so that you never miss out.

Caution: Never Pay Money in a Recruitment Process.

Some smart scams can trick you into paying for Psychometric Tests.