Summary
Date Posted: Wednesday, January 17 2024, Base Salary: Not Disclosed

JOB DETAILS:
A. Main Tasks and Responsibilities
1. Project management tasks
The Workplace Improvement Advisor is responsible for:
• Support of project management concerning project planning and the development of concepts and strategies related to the improvement of working conditions;
• Ensuring implementation of related activities according to the operational plan;
• Actively seeking cooperation within the team, within GIZ Rwanda and with other external stakeholders;
• Identification of bottlenecks in the project and recommendation of alternative options to the project management;
• Coordinating and prioritizing relevant project activities in close cooperation with project management and partners;
• Monitoring the activity budget in consultation with project management and the financial officer;
• Compiling relevant information for activities, reports and assignments;
• Assisting project management in coordination of partners (e.g. businesses, recipients of financing agreements);

2. Professional advisory services
The Workplace Improvement Advisor is responsible for:
• Identifying new ideas for supporting workplace improvements in women-led and other companies within the scope of the project;
• Quality assurance of the activities to ensure needs and demands of companies and their employees as well as other partners are met as well as suggestions of necessary changes, improvements and initiatives;
• Preparing necessary documents for contracting external service providers and recipients of financing agreements
• Contract management, including ensuring the quality of administrative processes
• Designing, preparing and implementing workshops, seminars and other events on issues related to workplace improvement;
• Contributing to monitoring and evaluation work;

3. Networking and cooperation
The Workplace Improvement Advisor is responsible for:
• Maintaining regular contact and dialogue with all team members and all other important stakeholders in close cooperation with project management;
• Assisting project management in the identification of new potential synergies and establishment of connection with relevant initiatives, projects and other development partners to improve and maintain effective outreach and implementation;
• Supporting PR work, including social media;
Cooperating with local communities, relevant organisations, non-governmental organizations and individuals in the project environment in general;

4. Knowledge management
The Workplace Improvement Advisor is responsible for:
• Compiling information and ensuring knowledge transfer within the project team;
• Development of drafts for strategies and technical concepts, including guidelines, manuals and procedures;
• Preparation of reports and presentation documents;
• Identification and documentation of lessons learnt and best practices as well as incorporate them into implementation;
• Support of project management with input for various project reports;

5. Other duties/tasks
The Workplace Improvement Advisor will perform any other related duties and tasks at the request of management.

B. Required Qualifications, Competences and Experience
1. Qualifications and professional experience
• University degree in business administration, human resources, or related area.
• 5 years of professional experience in human resource development, organizational development or related field
• 1 year of professional experience in a private sector development role in an international development project;
• Demonstrated knowledge of occupational health & safety topics as well as workplace regulations in Rwanda
• Experience designing and/or implementing gender-inclusive workplace improvement activities is an advantage

2. Other knowledge and additional competences
• Very good and well documented capacity to work in teams as well as independently;
• Willingness to always abide by the principles and regulations of GIZ while implementing the different activities and representing the WEE project within the different partner institutions;
• Very good and independent working knowledge of ITC applications such as MS Office, Outlook, MS Teams;
• Well-developed network and understanding of the institutional framework in the field of workplace improvement;
• Outstanding organizational and planning abilities;
• Enthusiasm and positive attitude, supporter of diversity and inclusion;
• Willingness to develop new skills and competencies as required by the job and tasks;
• Excellent communication skills;
• Fluent in Kinyarwanda and English

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure
• Interested candidates should submit their application (motivation letter, updated CV, certificates and references), via our electronic job portal by using the button “apply”; until 29th January 2024 at 4:00 PM. All attachments should be put together in one PDF file not larger than 2 MB. 
• GIZ is a signatory of the Diversity Charter. Recognition, appreciation and inclusion of diversity in the company are important to us. All employees shall be valued - regardless of gender and gender identity, nationality, ethnic origin, religion or belief, disability, social background, age or sexual orientation. We support equal opportunities and welcome applications from people with disabilities.
• This includes the provision of reasonable accommodation, if needed, in order to participate in the job application and interview process and to perform essential job functions. Please let us know, if you have any particular requirements should you be invited for assessment/interview or that you wish us to consider, when considering your application.
• Women and persons with disabilities are particularly encouraged to apply.
• Only shortlisted candidates will be contacted for test and interview.
• GIZ Office Rwanda
• KN 41 St. / Nr.17, Kiyovu
• P.O. Box 59, Kigali,
• Rwanda
• GIZ reserves all rights!

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