Summary
Date Posted:Friday, March 31 2023, Base Salary: Not Disclosed

JOB DETAILS:
Key roles (responsibilities )
Fuel Management
• Take lead and participate actively in the establishment of fuel management policies and procedures related to fuel management.
• Take lead in putting in place internal control measures and tools to ensure efficient fuel management.
• Monitor implementation of fuel management procedures and take relevant action.
• Manage the contract related to fuel supply to Energy Development Corporation Limited.
• Initiate and monitor fuel supply requests between EDCL and the fuel supplier.
• Initiate and manage fuel requests in the system.
• Manage fuel stocks (fuel issuance/receipts).
• Follow-up and file relevant documents to support fuel reports such as travel requests, fuel receipts from drivers.
• Manage and ensure maximum safe custody of fuel cards.
• Review and monitor processing of invoices related to fuel supply.
• Monitor on daily basis fuel consumption in collaboration with the fuel supplier.
• Monitor on daily basis fuel consumption component of the fleet monitoring system.
• Conduct frequent fuel consumption reconciliation exercises with the fuel supplier
• Generate fuel consumption reports on monthly basis and as and when required.
• Advise management on relevant action and interventions in relation to fuel management.
• Analyse fuel consumption details of all vehicles frequently and engage and advise Fleet Monitoring & Dispatch officer on fleet renewal and disposal.
• Ensure proper and systematic filing of all documents related to fuel and fuel management.
• Fleet Monitoring
• Take lead and participate actively in the establishment of fleet monitoring policies and procedures.
• Take lead in putting in place internal control measures and tools to ensure efficient fleet monitoring.
• Monitor implementation of company fleet monitoring procedures and take relevant action.
• Manage contract for provision of fleet monitoring system.
• Manage contract for car wash services.
• Manage vehicle & moto-cycle insurance contract.
• Monitor the functionality of the fleet monitoring system Just-in real time to identify any system malfunctions/faults and take relevant action.
• Generate reports (real time reports, daily, monthly etc) from the Fleet Monitoring System, analyze them and provide relevant advice. Share such reports with relevant staff for action.
• Review, approve and monitor processing of invoices related to Fleet Monitoring and vehicle dispatch.
• Train relevant staff on the Fleet monitoring system and the different reports and their interpretation to inform relevant action.
• Monitor company fleet country-wide using real time tracking and analyze, report and act immediately on strange behaviors/violations/mis-use/suspected fraud etc.
• Monitor any road fines on EDCL vehicles and motorcycles ensure such fines are paid in time to avoid related penalties.
• Monitor and report accidents & follow-up on related declarations in line with common relations & insurance policy. Involve police where required inline with accident declaration/insurance policy.
• Analyze fleet efficiency and in collaboration with his/her fuel management & fleet repair and dispatch officers and advise management on fleet renewal and disposal.
• Initiate and manage vehicle rent where applicable. Vehicle dispatch
• Develops vehicle deployment schedules and monitors effective deployment of vehicles and drivers on duty within and outside Kigali to facilitate company activities.
• Processes vehicle requests from departments and allocations on daily basis to ensure deployed vehicles have necessary approvals before going for duty.
• Liaise with the Transport Officer in charge of Fleet Repair & Maintenance to ensure only vehicles in good mechanical condition are deployed for service.

Vehicle Repair
• Take lead and participate actively in the establishment of fleet repair & maintenance policies and procedures related to fuel management.
• Take lead in putting in place internal control measures and tools to ensure efficient fleet repair & maintenance.
• Monitor implementation of fleet repair & maintenance procedures and take relevant action.
• Manage the contract related to fleet repair & maintenance.
• Initiate and monitor requests related to fleet repair & maintenance.
• Ensure extracted parts from vehicles & motorcycles are recovered from the garage and safely stored.
• Follow-up and file relevant documents to support fleet repair & maintenance reports.
• Monitor repair and maintenance operations at garage to ensure quick, effective, and accountable service.
• Review, approve and monitor processing of invoices related to fleet repair & maintenance.
• Scheduling and monitoring of technical control.
• Scheduling and monitoring of future maintenance & repair sessions.
• Generate repair & maintenance reports on monthly basis and as and when re uired.
• Conduct frequent reconciliation exercises with the garage on fleet repair & maintenance.
• Advise management on relevant action and interventions in relation to fleet repair & maintenance.
• Ensure proper and systematic filing of all documents related to fleet repair & maintenance.
• Fleet Monitoring
• Take lead and participate actively in the establishment of fleet monitoring policies and procedures.
• Take lead in putting in place internal control measures and tools to ensure efficient fleet monitoring.
• Monitor implementation of company fleet monitoring procedures and take relevant action.
• Manage contract for provision of fleet monitoring system.
• Manage contract for car wash services.
• Manage vehicle & moto-cycle insurance contract.
• Monitor the functionality of the fleet monitoring system Just-in real time to identify any system malfunctions/faults and take relevant action.
• Generate reports (real time reports, daily, monthly etc) from the Fleet Monitoring System, analyze them and provide relevant advice. Share such reports with relevant staff for action.
• Review, approve and monitor processing of invoices related to Fleet Monitoring and vehicle dispatch.
• Train relevant staff on the Fleet monitoring system and the different reports and their interpretation to inform relevant action.
• Monitor company fleet country-wide using real time tracking and analyze, report and act immediately on strange behaviors/violations/mis-use/suspected fraude etc.
• Monitor any road fines on EDCL vehicles and motorcycles ensure such fines are paid in time to avoid related penalties.
• Monitor and report accidents & follow-up on related declarations in line with company regulations & insurance policy. Involve police where required in line with accident declaration/insurance policy.
• Analyse fleet efficiency and in collaboration with his/her fuel management & fleet repair and dispatch officers and advise management on fleet renewal and disposal.
• Initiate and manage vehicle rent where applicable. Vehicle dispatch
• Develops vehicle deployment schedules and monitors effective deployment of vehicles and drivers on duty within and outside Kigali to facilitate company activities.
• Processes vehicle requests from departments and allocations on daily basis to ensure deployed vehicles have necessary approvals before going for duty.
• Liaise with the Transport Officer in charge of Fleet Repair & Maintenance to ensure only vehicles in good mechanical condition are deployed for service.

Supervision
Supervise Drivers both contracted and casual.

Qualifications and experience
• At least a bachelor's degree in business administration, procurement, accounting, economics, accounting, audit, logistics, management, public administration, information technology, mechanical engineering, advanced diploma in automobile technology or any other closely related field.


Job Experience:No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

Job application procedure
• A duly signed application letter addressed to the Managing Director of Energy Development Corporation Limited (EDCL).
• Updated detailed curriculum vitae.
• Copies of both academic and professional certificates.
• Proof of related experience/valid work certificates.
• Names and addresses of at least three (3) referees.
• Copy of Identity Card.
The above required documents should be submitted electronically to the following e-mail: edclrecruitment@edcl.reg.rw  not later than .3..d... / ..O.S.. /2023 latest 05:00 P.M.
I. Please note that submission of valid and acceptable proof of experience/work certificates attached to your job application letter to support the relevant experience indicated in the applicant's CVs among other documents highlighted above is a MUST for pre-selection.
2. Your job application and its attachments MUST be scanned as ONE single pdf document for easy download & analysis of applications.
3. ONLY online applications will be received on the above-mentioned email. No hardcopy applications will be received.
4. REG is an equal opportunity employer. As part of our company Gender Mainstreaming policy and program, we seek to increase the number of women in all levels of the organization.
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