TENDER NOTICE

TENDER TITLE: TO PROCURE AND DISTRIBUTE RAINWATER HARVESTING FACILITIES

CLIENT: DUHAMIC-ADRI

The deadline for submission of bids: September 19, 2024

Bid submission Time: 02:30 PM

Bid Opening Time: 02:45PM

Place: DUHAMIC-ADRI Headquarters

 Introduction

CARE Austria, together with CARE International in Rwanda (CARE Rwanda), in partnership with DUHARANIRE AMAJYAMBERE Y’ICYARO (DUHAMIC-ADRI) are implementing KUNGAHARA: Resilient Systems for Food and Nutrition, running between 1^st January 2024 and 31^st December 2026, funded by the European Union and co-funded by the Austrian Development Cooperation. In line with the EU’s global objective of the KUNGAHARA Call for proposals, the overall objective of the project is to strengthen resilient food systems and nutrition security in Rwanda. To tackle the different factors hindering food availability and nutrition, the project will enact locally-led and owned change at every stage of the food system – production, aggregation, processing, distribution and consumption – through two complementary supply and demand outcomes:

Outcome 1: Equitable, sustainable, inclusive, productive and nutrition sensitive agricultural value chains in Gicumbi, Rulindo and Gakenke districts are strengthened; and

Outcome 2: The consumption of diverse and nutrient rich foods by vulnerable households, in particular women and children, in Gicumbi, Rulindo and Gakenke district is increased.  

The project is targeting 31,000 small holder farmers and will use a holistic set of interventions to enhance food systems in a sustainable manner, equipping women and youth farmers ‘groups and cooperatives within the selected environment and nutrition-sensitive value chains with the skills, connections, and support to improve production and access to markets, and as a result, nutritious food availability and increase its consumption.

Context and needs of justification

Aligned with the second project's outcome, this initiative aims to enhance household food security by establishing home gardens for vulnerable households. These gardens serve as a direct source of nutritious food, contributing to food security by supplementing the household diet with fresh fruits, vegetables, and herbs. This is particularly crucial for vulnerable households, who often face limited access to diverse and nutritious food and are impacted by price fluctuations. Additionally, these households may prioritize selling nutritious food over consuming it. To support the establishment of home gardens, rainwater harvesting facilities will be provided to ensure a steady water suppl.

In the same context, DUHMAIC-ADRI plans to procure rainwater tanks to supply water for home gardens. This will assist farmer group members, participants from the three districts involved in the project, in gaining knowledge through various sessions on home garden installation, enabling them to implement these practices at their own homes. As a result, this initiative will enhance the production of nutritious food among vulnerable households.

Objective

Main objective

The distribution and installation of rain water harvesting tanks for selected households have the aim to support the households which will host and facilitate the learning session on good nutrition practices and cooking demonstration sessions to have sufficient water to water the established home gardens which in the ends are expected to provide a direct source of nutritious food for households. The introduction of rain water harvesting technology will contribute to food security by supplementing the household's diet with fresh fruits, vegetables, herbs, and small livestock such as chickens.

Results from needs assessment and change in the planned target

While implementing this activity, it is important to inform that during the need assessment and interaction sessions with project participants especially the nutrition champions, the project participants have informed that the tank with capacity of 1m³ is not enough to collect sufficient water which will be used to water home gardens especially during the dry seasons.

It was also noticed that the project participants do not have required financial means to avail themselves different accessories to install rainwater harvesting and the project have to procure and support targeted households to have those accessories.

Therefore, the change in the size of tank from 1 m³ to 3 m³ and the additional package of accessories made by Pipe PVC, Elbow PVC, Tap, Plastic Gutters and their accessories, Descente, Gutter Holder and end closer, cement and nails to fix the gutters) has affected the planned target of 150 households to be support and the available budget should only support 35 households.

Specific objectives

The specific objectives of this activity are as follows:

• Provide 35 vulnerable household with 35 rainwater harvesting tanks.
• Equip farmers with knowledge through various sessions on home garden installation, enabling them to implement these practices at their own homes.
• Enhance the production of nutritious food among vulnerable households

Expected Outcomes

The provision of rainwater harvesting tanks will enable farmers to establish and maintain home gardens with a reliable water supply. These gardens will serve as direct source of nutritious food, contributing to food security by supplementing the household diet with fresh fruits, vegetables, and herbs.

Target Participants:

The project aims to benefit 31,000 direct participants across three intervention districts: Gicumbi, Gakenke, and Rulindo. One vulnerable household per Sector along three Districts of intervention will be provided with water harvesting tank. At least one vulnerable household per farmer group will be trained and assisted in installing a home garden. It is expected that farmer promoters will encourage other farmers to develop their own gardens and seek related facilities as a result of the demonstration plot sessions and increased awareness.

The selection criteria for the 6 first sectors from district that will be given the rainwater harvesting tanks are based but not limited on:

• Sectors that have high prevalence of malnutrition as well as stunting based on MCH Week Result.
• Sectors that have high numbers of children under five as they are most vulnerable to malnutrition based on Health Information and Management System Database (HIMS)
• Sectors that are most ranked as vulnerable to Food insecurity as well as Poverty.
• In each of the Districts of Gakenke and Rulindo and Gicumbi Districts, 3 Sectors were selected according to the above said criteria. In each selected Sector of Gakenke and Rulindo Districts, 4 households will receive one rain water harvesting tank, each. For Gicumbi District, 2 Sectors will receive 4 tanks while 1 Sector will receive 3 tanks as detailed in table of Distribution plan.

Table: Distribution plan of the rain water harvesting tanks:

The households or sites to be provided with water harvesting tanks were selected through closely collaboration with local leader at Cell level and Nutrition Champions; The key criteria were generally the ability to serve as the demo site of the integration of project interventions.  In details, the selections criteria were based but not limited on:

• The household must have at least one member who are in Farmer group of KUNGAHARA Project, committed to apply the technologies transferred by the project.
• The Household must be used asthe Cooking Demonstration Sites for surrounded neighbors for village.
• The household must have sufficient space to establish different models of kitchen gardens.
• The Household must have cleaned toilet and around the house.
• The selected household must be able to contribute their effort in installation of that rain water facilities as it is described in the section of budget of this document
• The selected households have to be accessible by project participants and the community members as they will be serving as learning site for different techniques used to establish kitchen gardens and their contribution in food and nutrition security.

 Technical specification of the rain water harvesting tanks to be procured

  The selected service provider is expected to deliver:

• Plastic rainwater Tank 3000L: 35 Pieces

 Required materials to install rain water harvesting tank

The tender will need to avail 35 rain water harvesting tanks which will need to be transported to the destination areas. These pumps to be installed will need their accessories that are detailed as follows:

Budget breakdown should be presented in the table below:

 Procurement procedures

Interested bidders must provide the following documents:

• A company registration Certificate issued by RDB
• A valid tax Clearance issued by RRA
• A proof of using EBM
• A commitment letter to supply and deliver the needed materials to all sectors in a period of 5 calendar days

Bids will be submitted in a sealed envelope and addressed to the Executive Secretary of DUHAMIC-ADRI at Kicukiro head office no later than Thursday, September 19, 2024 at 02:30PM

The public opening of bids is scheduled on the same day at 02:45PM at the headquarters of DUHAMIC-ADRI.

For more information, please contact DUHAMIC-ADRI's procurement unit at procurement@duhamic.org.rw