Nyarugenge, KN 16   AV 30      

B.P.124 Kigali, Tel. (250) 574295  

Fax: (250)574254                   

 E-mail : info@caritasrwanda.org               

Web site: www.caritasrwanda.org 

TERMS OF REFERENCES FOR HIRING A COMPANY TO CARRY OUT COMMUNITY AWARENESS RAISING WITH FAMILY PLANNING MESSAGES THROUGH RADIO DRAMA SKETCHES TO BE AIRED IN ALL DISTRITCS (FRAMEWORK CONTRACT)

I. INTRODUCTION

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Caritas Rwanda is non-profit organization officially registered, with the mission to assist people in needs and foster for the whole human being. Caritas Rwanda has more than 60 years of working experience in building poor families’ resiliency through development, social welfare and health interventions. Caritas Rwanda is an equal opportunity organization, looking for competencies without any discrimination

Caritas Rwanda signed a framework agreement with Rwanda Biomedical Centre for the implementation of a Belgium funded project through its development agency (ENABEL). The project aims at ensuring that all women, new-born, children, adolescents, and men have universal access to quality integrated Reproductive, Maternal, Neonatal, Child and Adolescent Health (RMNCAH) and/or Family Planning & Adolescent Sexual Reproductive Health (FP/ASRH) services. Specifically, Caritas Rwanda agreed on with RBC to implement FP interventions through three different components:

• Increased demand for family planning services for Rwandan population aged of 15-49 years through awareness raising and community engagement.
• Improved availability and accessibility of quality family planning services through strengthened referral systems.
• Improved family planning quality services and satisfaction of users through provider- community partnership committees.

All these project components were proposed to tackle the FP issues linked with low uptake of family planning among catholic co-managed health facilities including the catchment communities. One of key strategies recommended in the needs assessments carried to assess the inhibiting factors for the increase of family planning uptake in Catholic Co-managed health facilities and their catchment communities was the lack of information on Family Planning by the communities. 

It is from this background that Caritas Rwanda would like to hire a company to produce radio drama sketches with community raising awareness messages on family planning countrywide. 

II. MAIN OBJECTIVE 

The main objective of the assignment is to produce radio sketches of high quality audio that can be used in various communication platforms (facebook, youtube, etc…) that carry key messages on Family Planning.

The company is also expected to provide creative and professional guidance during execution as well. 

THE SPECIFIC OBJECTIVES: 

• To develop storylines and scripts with messages on different Natural Family planning methods used in Catholic based health facilities.
• Record the radio sketches (15 minutes) in a professional studio.
• Air weekly live Radio shows / Sketches for twelve (12) months with Family Planning messages.
• Develop a summarized narrative report of the produced drama sketches.
• Distribute the produced drama sketches that carry messages on Family planning methods and its surrounding communities. 

III. SCOPE OF ASSIGNEMENT AND DELIVERABLES 

Scope of work:

1. a) Develop and present to CARITAS Rwanda, an inception report focusing on the Approach, Methodology and work plan;

• Provide detailed information regarding the internal/external processes that will be put in place to complete the work.
• For each task under the scope of work, include a summarized work plan that includes the tasks, timelines and dates.
• Provide a communication summary on how the client will be kept in loop on the production process.

1. b) Develop initial plans during pre-production for each sketch; developing a storyline and a script (basing on topics provided and approved by CARITAS-Rwanda), setting a production schedule and preparing for postproduction.
2. c) Recording scenes and segments in real-time during production in studio, respecting all professional standards to make the production as appealing as possible.
3. d) Do professional editing (Audio balance) with relevant sound and effects, pauses, audio enhancements for broadcast and posting online.
4. e) The consultancy firm shall always provide samples of scripts and draft recordings to CARITAS-Rwanda for approval to ensure quality standards before being made public.

Deliverables:

1. Produce a bi-weekly radio shows / Sketches for twelve (12) months with Family Planning messages approved by Caritas Rwanda on the local Rwanda Radio Stations with high coverage rate airing countrywide.
2. Airing weekly (5 days/week) live Radio shows / Sketches for twelve (12) months with Family Planning messages approved by Caritas Rwanda on the local Rwanda Radio Stations with high coverage rate airing countrywide.
3. Share the airing plan and feedback from the audience to Caritas Rwanda on regular basis.
4. Produce and submit a summarized narrative report of the produced drama sketches.
5. Provide 25 CARITAS Rwanda branded USB Flash drives copies of the final products.

IV. APPLICATTON REQUIREMENTS

1. The application document should include: 

• Cover letter confirming the firm's interest to provide the required services;
• A copy of the company registration certificate/ with at least 4 years of experience in audio-visual production;
• Technical proposal presenting an executive summary, technical approach, methodology and work plan of the assignment;
• Financial proposal clarifying cost breakdown and payments modalities;
• At least three completion certificates from reputable Organization/Institution in Drama Sketches production related to Health;
• Degrees and CVs of the crew, the Director/Producer must have degree/certificate in digital media production;
• The bidder must have a signed an ongoing partnership agreement with a highly ranked radio broadcasting agency (reference to recent RURA media coverage report) that covers all districts;
• Provide the copy of RSSB clearance Certificate;
• Provide the copy of RRA VAT registration certificate;
• Provide the copy of RRA Tax Clearance certificate;
• Provide the copy of Proof of EBM Possession.

N.B: Submission of all administrative documents listed above is mandatory and non-submission of one of said documents will cause the rejection of the offer. 

2. Required skills, experience, competencies and composition of the company technical team

 (a) Technical team composition

• One Director/Producer;
• One Script writer;
• At least one Soundman;
• At least one Editor;
• At least one Medical Doctor; 

(b) Required competencies:

• The company should be registered as a Television Programme Production activities supplier;
• The company must have experience in producing Audio-visual prevention materials which will be approved by the completion certificate from reputable organization/Institution in health domain;
• Having produced at least fifteen (15) dramas sketches of Family Planning raising awareness (Samples needed);
• Having worked with CARITAS Rwanda is an added advantage. 

The company personnel should be qualified to provide the consultancy services solicited in this ToR (detailed CVs of the technical consultants shall be included in the bid). 

V. SELECTION CRITERIA

Applications will be assessed on cost reasonableness (30%) and technical competence (70%). Financial proposals should precise if all taxes are inclusive or exclusive. Only those who successfully passed the technical evaluation (70% of the 70%) will be assessed for financial step. 

VI. HOW TO APPLY

Interested companies are requested to submit their technical and financial proposals in sealed envelopes (1 original and 2 copies) to the Caritas Rwanda secretariat no later than Wednesday, 6^th December 2023 (by 2:30pm). The public opening will be the same day at 3:00Pm at the conference room of Caritas Rwanda located at KN 16 Av 30. 

Done at Kigali on 22^nd November 2023  

Prepared by:

Dr KANANI Jean Bosco      

Director, Health Department 

Approved by: 

Father Oscar KAGIMBURA

Secretary General