Terms of Reference for Hiring a Consultancy to Conduct the Mapping and Baseline Survey on Socio-Economic Situation of People with Disabilities in all Nine Districts where the Livelihood Projects are being Implemented

Background

The national Union of the Disability Organizations in Rwanda (NUDOR) was established as civil society organization in September 2010 and now has 13 national organizations of Persons with Disabilities. Through its activities, NUDOR aims to ensure that the practical needs of persons with disabilities at personal and institutions levels are fully addressed with an emphasis on empowerment.

The Promotion and Protection of PWDs’ Rights and Socio-Economic Empowerment should be designed in order to promote disability equality and empower persons with disabilities to participate in sustainable socio-economic development in Rwanda.

Supported by CBM Rwanda, NUDOR is implementing livelihood project that improve socio-economic status of persons with disabilities through the formation of Village Savings and Loan (VSL) in all nine districts namely: Gasabo, Kayonza, Musanze, Ngororero, Nyaruguru, Rutsiro, Rusizi, Nyanza and Ruhango. 1,688 Saving and Loan Groups were established with 48,052 members who are persons with disabilities and care givers. Based on a project mid-term evaluation report, the project achieved significant social and empowerment benefits as well as increased resilience, asset build-up and strong group cohesion.

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The new projects funded by BMZ and CBM Germany, through CBM Rwanda, is being implemented in five Districts: Gisagara, Huye and Muhanga districts in Sourthern Province, Rubavu district in Western Province, Burera district in Northern Province, Kicukiro district in Kigali City, Bugesera, Rwamagana and Ngoma distrits in Eastern Province. This new two projects will build on this success and will target group of this project are the 36,500 future members of the 1,310 village savings groups to be founded in this project, of which each group will have around 30 members. In this Project, 200 Youth with disabilities are targeted to better access to TVETs and employment opportunities. From existing NUDOR projects we know that more than 60% of the people with disabilities have a physical disability including visual or hearing impairment. More than 10% have a cognitive disability / learning disability and more than 10% have multiple disabilities. The remaining 20% have other disabilities such as albinism or short stature.

It is within this framework that NUDOR is organizing a mapping activity of all people with disabilities in the 121 sectors of 9 districts where the new projects are being implemented with the aim of having the exact figures of people with disabilities in target districts. 

The concerned sectors are:

Objectives

Overall Goal 

 “The Overall goal is to have exact figures of people with disabilities in target districts “.

Specific objectives 

Specific objectives are as follows:

• Disaggregation of people with disabilities who are members of saving groups and those who did not join the saving goups;
• Indentify the Advocacy issues for persons with disabilities;
• Having a general picture of socioeconomic situation of people with disabilities;
• Need assessment in agricultural-related income generating activities and beekeeping.

Outputs

After this mapping, the expected results are as follow:

• Plausible Advocacy for involvement of other NGOs in disability movement;
• Increased advocacy for the promotion of socioeconomic life of people with disabilities;
• The advocacy Issues identified and documented;
• The information collected through this research will be used to develop training packages to address the knowledge gaps and challenges faced by farmers in order to help farmers improving their livelihoods.
• The Mapping and baseline report per project (two projects) depending on the districts of implementation developed and submitted to NUDOR;

Scope of the Services

If you don’t know where you’re going, any road will get there”. It seems that the project will not cover all people with disability in all target districts. It is necessary to know all persons with disabilities in those districts: those who have joined the saving groups and those who did not join saving groups due to different reasons. This will help to collaborate with other NGOs working with saving groups so they can involve People with disability in their respective activities. 

The consultancy will play the role of: Elaboration and adjustment of questionnaire, avail and help to install the survey CTO application into Busimess mentors and NCPD Sector Cooardinators’ smart phones, training of enumerators, guiding the business mentors (Enumerators) during the Data collection, proceed with the Data analysis and reporting.

The consultany will also provide the analysis of the data collected using graphics and produce the mapping in terms of data and baseline information related to socio-economic status of people with disabilities in those 5 districts. 

Training

The consultant will work on the questionnaire to be used and submit it to NUDOR for discussions and adjustments. Then he/she will proceed with the programming activities before training the enumerators. 

Reports and Time schedule

NUDOR will provide transport facilities and airtime to the business mentors and NCPD Coordinators who will be in charge of data collection in all 121 sectors of 9 districts. 

Below are the schedule of the mapping acitivities:

Technical Proposal 

The technical proposal will be composed by the following documents:

• Technical Proposal Submission Form
• Consultant’s Organization and Experience
• Consultant’s Organization
• Consultant’s Experience
• Comments or Suggestions on the Terms of Reference and on Counterpart Staff and Facilities to be Provided by the Client (n the Terms of Reference, On the Counterpart Staff and Facilities)
• Description of the Approach, Methodology and Work Plan for Performing the Assignment
• Team Composition and Task Assignments
• Curriculum Vitae (CV) for Proposed Professional Staff
• Staffing Schedule
• Work Schedule

Financial Proposal 

This proposal will include: The Financial Proposal Submission Form, the Summary of Costs and the Breakdown of Costs by Activity.

Evaluation of the proposals

The evaluation committee will evaluate the Technical Proposals on the basis of their responsiveness to the Terms of Reference, applying the evaluation criteria, sub-criteria, and point system specified in the Data Sheet. Each responsive Proposal will be given a technical score (St). A Proposal shall be rejected at this stage if it does not respond to important aspects of the Request for Proposals, and particularly the Terms of Reference or if it fails to achieve the minimum technical score indicated in the Data Sheet.

After the technical evaluation is completed, the Client shall inform the Consultants who have submitted proposals the technical scores obtained by their Technical Proposals, and shall notify those Consultants whose Proposals did not meet the minimum qualifying mark or were considered non responsive to the RFP and TOR, that their Financial Proposals will be returned unopened after completing the selection process. The Client shall simultaneously notify in writing Consultants that have secured the minimum qualifying mark, the date, time and location for opening the Financial Proposals. The opening date shall not be sooner than seven days after the notification date.  The notification may be done by hand with acknowledgement of receipt or be sent by registered letter or by digital system (email,…). 

Financial Proposals shall be opened publicly in the presence of the Consultants’ representatives who choose to attend. The name of the Consultants and the technical scores of the Consultants shall be read aloud. The Financial Proposal of the Consultants who met the minimum qualifying mark will then be inspected to certify that they have remained sealed and unopened. 

These Financial Proposals shall be then opened, and the total prices read aloud and recorded. Consultants’ attendance at the opening of Financial Proposals is optional.

The Evaluation Committee will correct any computational errors. When correcting computational errors, in case of discrepancy between a partial amount and the total amount, or between word and figures the formers will prevail.

This tender will be guided by the QCBS (Quality-Cost Based Selection) method. The lowest evaluated Financial Proposal (Fm) will be given the maximum financial score (Sf) of 100 points. The financial scores (Sf) of the other Financial Proposals will be computed as indicated in the Data Sheet. Proposals will be ranked according to their combined technical (St) and financial (Sf) scores using the weights (T = the weight given to the Technical Proposal; P = the weight given to the Financial Proposal; T + P = 1) indicated in the Data Sheet: S = St x T% + Sf x P%. The Consultant achieving the highest combined technical and financial score will be invited for negotiations.

Data sheet (Instructions to Consultants)

Done at Kigali, on July 18th, 2022

NSENGIYUMVA Jean Damascene

Executive Secretary