Terms of Reference_  Design and Printing of Office Branding Materials for Jhpiego Offices and USAID Tubeho Zonal Offices

Reference Number: TN 003 /Jhpiego-RW/FY24

1. Introduction

The purpose of the branding is to establish a compelling and consistent brand identity for Jhpiego's new offices (both Central and Zonal Offices). This will ensure a strong and positive brand presence.

Jhpiego invites qualified and experienced branding agencies to submit proposals for comprehensive office branding services. The selected agency will be responsible for creating a cohesive and visually appealing brand representation within our office space.

About Jhpiego

Jhpiego is a global nonprofit organization with over 50 years creating and delivering transformative  health care solutions that save lives around the world. In partnership with national governments, health experts, and local communities, Jhpiego builds health providers’ skills and develops systems that save lives now and guarantee healthier futures for women and their families.

About USAID Tubeho Project

 USAID Tubeho is also a five-year(2023-2028) USAID-funded project implemented by Jhpiego, that aims to strengthen service delivery, support health program implementation across MNCAH, FP/RH, malaria services and Global Health Security.

2. Scope of Work/Deliverables

2.1) Branding Elements

The selected agency must provide a detailed proposal for the design and installation of the following branding elements:

• Wall graphics and murals for Office Corridors
• Perforated One-way Stickers with Jhpiego Logo
• Reception area branding with Jhpiego rules and regulations
• Employee workstation branding
• Foam Board Door Labels for all Offices
• Acrylic Board Frames with Photos
• 3D Acrylic Logo Wall sign for Conference Room

2.2) Materials and Quality

The materials to be used in branding elements should ensure durability, ease of maintenance, and comply with relevant safety regulations.

3. Submission Requirements

Interested agencies must submit the following documents:

3.1 Technical Proposal

• Company profile
• Portfolio of previous office branding projects
• Detailed approach and methodology for this project
• Design concepts and mock-ups
• Proposed timeline for completion
• References from previous clients

3.2 Financial Proposal

• Detailed cost breakdown for design, materials, production, and installation
• Any additional costs (if applicable)

4. Evaluation criteria

The selected agency will be selected based on the quality of deliverables and price, relevant experience, recommendations, and quality of their portfolio. Applicants will be evaluated pursuant to the table below:

Instructions to Bids / Mandatory Requirements

1. RDB registration certificate (matching the field)
2. Valid Tax clearance certificate
3. VAT Certificate
4. Valid RSSB Certificate
5. Referees or references certificates of similar tenders executed (At least three )

Other Requirements

• Detailed company profile, 
• Indicate the Delivery Period
• To be having a multimedia and printing house

Instructions on how to apply.

All applicants must meet the minimum requirements listed under Required Qualifications above.

Interested candidates must submit a complete application package which include:

• A technical proposal for the assignment and previous portfolios .
• A financial proposal/detailed budget of the assignment broken out by tasks of this activity, including any costs associated with design, installation.

If interested, please submit your proposal and  signed& stamped quotation in a sealed envelope later than February 17^th, 2024, at 11am with title: “Design and Printing of Office Branding Materials for Jhpiego Offices”.

For any inquiry, please submit through, Rwanda.Procurement@jhpiego.org in at least 2 days before the bids submission deadline.

Done at Kigali, February 7,2024

Laurence Mukanyindo

Finance & Operations Director