PUBLIC TENDER ANOUNCEMENT

TENDER TITLE: Tender to procure mobile Solar-Powered Irrigation Equipment and Hose pipes

CLIENT: DUHAMIC-ADRI

The deadline for submission of bids: Friday, march 8, 2024

Bid submission Time: 10:00 AM

Bid Opening Time: 10:15PM 

1. Profile of DUHAMIC-ADRI

DUHAMIC -ADRI is a Kinyarwanda acronym that stands for Duharanira Amajyambere y’Icyaro.

Translating to ‘’ we strive for the development of the rural community ‘’in English. It is a non-profit organization located in Kigali, the capital city of Rwanda, within the kicukiro district, Niboye sector.it was established in 1979 by a group of Rwandans who identified the crucial need for rural development in the country.

DUHAMIC-ADRI is a Non-Governmental Organization legally granted by Rwandan law and legally recognized by the Ministerial Order No. 943 of July 12, 1985. Its statutes were amended and accepted by the Ministerial OrderNo.025/11of21th March 2005. With the vision to have « A rural world responsible for its self-socio-economic development », DUHAMIC-ADRI has a mission of « Supporting integrated development through the initiatives of the rural population in their struggle for self-development». DUHAMIC-ADRI’s interventions reaches 27 districts of Rwanda as follow: Kicukiro, Nyarugenge, Burera, Gakenke, Gicumbi, Musanze, Rulindo in Northern Province; Gisagara; Huye; Kamonyi; Muhanga; Nyamagabe; Nyanza; Nyaruguru and Ruhango in South Province; Nyabihu; Nyamasheke; Rubavu; Rusizi and Rutsiro of Western Province and then Gatsibo; Kayonza; Kirehe; Ngoma; Nyagatare and Rwamagana of Eeastern Province.

2. Project background

DUHAMIC-ADRI in partnership with Care International Rwanda and its implementing partners are implementing the five years’ program Supporting and Enhancing Resilient and Viable Employment Opportunities (SERVE) Project. This program is funded by MasterCard Foundation through the partnership of Care International and focus on to build a resilient, sustainable, gender equitable, and inclusive entrepreneurial environment that increases dignified and fulfilling work opportunities for predominantly female youth (18-35 years) in agricultural value chains in 10 districts across Rwanda : Rulindo and Gakenke in in Northern Province; Kayonza, Rwamagana, Ngoma, and Kirehe in Eastern Province; Nyamagabe, and Huye in Southern Province; and Nyabihu and Rubavu in Western Province.

In order to ensure the smooth implementation of Duhamic-Adri's intervention under the SERVE Project, which encompass improving market-based agricultural productivity and diversification while also promoting inclusive agricultural market linkages; Duhamic-Adri assumes a pivotal responsibility that also involves promoting and linking farmers with suppliers of Smart Agriculture technologies (SSIT, Hydroponic farming kits, Greenhouse equipment, ……) for increasing production. 

DUHAMIC-ADRI intends to engage a reputable firm/company for the supply of movable solar-powered irrigation equipment. This initiative aims to demonstrate the functionality of the equipment while providing support to farmers in the Eastern Province of Rwanda, with a specific focus on Rwamagana, Kirehe, Ngoma, and Kayonza districts. The primary objective is to empower farmers to effectively cope with drought conditions through sustainable irrigation practices.

3. Objectives

• Demonstrate the effectiveness of mobile solar-powered irrigation systems in enhancing agricultural productivity.
• Demonstrate the effectiveness of movable solar-powered irrigation equipment in addressing water scarcity.
• Support farmers in the Eastern Province, especially in the identified districts, to enhance their resilience to drought conditions.
• Contribute to the overall improvement of agricultural practices in the Eastern Province.
• Provide practical training to farmers on the usage, maintenance, and benefits of solar-powered irrigation.

4. Quantity of Needs and technical specifications

Photo: Movable solar pump complete

5. Expected Deliverables: 

The expected deliverables from the selected firm/company include:

• Supply and installation of 50 high-quality movable solar-powered irrigation pumps complete with solar panels 400 watts set on movable kit preferable Ennos Sunlight pump with the following specifications (Q=45ltrs/min; TDH= 40m; Suction head =8m; Pushing water in 300-400m on flat ground; for demonstration purposes.
• Documentation and manuals for equipment operation, maintenance, and troubleshooting.
• Supply and distribute 30 hose pipes in Rwamagana and Kirehe districts respecting the given technical specification.

Conducting training sessions for farmers on the proper use and benefits of the supplied Any bidder interested to apply for this tender has to fulfil the following conditions:

6. Qualifications and Experience

Interested firms/companies should possess:

• Proven experience in supplying solar-powered irrigation equipment.
• Demonstrated expertise in providing training and technical support.
• Knowledge of local conditions and specific challenges faced by farmers in different regions of Rwanda. 

7. Application

Interested firms/companies are invited to submit their offer contain the following:

1. Application letter addressed to DUHAMIC-ADRI Executive Secretary;
2. Copy of the company registration certificate
3. A valid tax clearance certificate
4. At least two certificates of good completion for similar services;
5. Commitment letter to implement planned activities with the period not exceeding one week (7 calendar days) countable one day after signature of the contract
6. A proof to use Electronic Billing Machine (EBM)
7. Financial proposal (quotations) including all taxes and transport costs 

Note that the distribution plan for the 30 hose pipes includes Rwamagana and Kirehe districts.

50 solar pumps will be allocated to 10 districts, namely Rulindo and Gakenke in the Northern Province; Kayonza, Rwamagana, Ngoma, and Kirehe in the Eastern Province; Nyamagabe, and Huye in the Southern Province; and Nyabihu and Rubavu in the Western Province. 

Bids will be submitted in a sealed envelope and addressed to the Executive Secretary of DUHAMIC-ADRI at Kicukiro head office no later than Friday, march 8, 2024 at 10:00AM

The public opening of bids is scheduled on the same day at 10:15 AM at the headquarters of DUHAMIC-ADRI. 

Done at Kigali, March 1, 2024 

BENINEZA Innocent

Executive Secretary