Tender for the Purchase of Pick up Double Cabin Vehicle
In 2000, the Government of Rwanda developed Vision 2020 which aims to transform Rwanda into a middle-income country, one in which its citizens are healthier, educated and prospering.
To realize the goal of Vision 2020, the Government of Rwanda required the participation of Private Sector companies, to develop the skills and technology needed to achieve competitive advantage. In 2010, a development company Digitech Solutions was registered to execute various projects in the energy, IT and healthcare sectors, these were eventually established as individual subsidiaries. During 2012, Digitech Solutions was rebranded and restructured to form an investment holding company Ngali Holdings.

Section 1: Instruction To All Bidders
Administrative Documents That Must Be Submitted
1. Copy of company registration certificate (Certificate of incorporation)
2. Valid RSSB clearance
3. Valid Rwanda Revenue Authority tax clearance
4. Bid security Frw 1,000,000
5. Delivery Period
6. Warranty
N.B:
• Quoted price must include the price of vehicle registration, however a price break down is required,

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Eligible Bidders
1. Bidders black listed/debarred or suspended by the Rwandan Public Procurement Authority (RPPA) shall not be considered for technical evaluation.
2. A bidder shall not have a conflict of interest. All bidders found to have conflict of interest shall be disqualified. Bidders may be considered to have a conflict of interest with one or more parties in this bidding process, if they are associated, or has been associated in the past, directly or indirectly, with the consultant or any other entity that has prepared the design, specifications, and other documents for the Project or being proposed as Project Manager for the Contract. A firm that has been engaged by the Procuring Entity to provide consulting services for the preparation or supervision of the works, and any of its affiliates shall not be eligible.

Cost Of Bidding
The bidder shall bear all costs associated with the preparation, submission of his bid, appeal fee or any other expenses that she/he may incur during procurement proceedings, and Ngali Holdings shall in no case be responsible or liable for those costs. Ngali Holdings shall not be liable for any consequences related to the rejection of all bids or the cancellation of the procurement proceedings due to the reasons provided for by the company’s procurement manual, unless it is proved that it was a consequence of its irresponsible conduct.

Evaluation Criteria
This Section complements the Instructions to Bidders (ITB 10.1). It contains the criteria that the Procuring Entity may use to evaluate a bid and determine whether a Bidder has the required qualifications. No other criteria shall be used.

Administrative Documents
The content of the administrative documents will be evaluated pursuant to the requirements described in this tender. If the administrative documents are evaluated as being fully-compliant, they will receive a “pass” score. If the contents of the administrative documents are determined as being non-compliant, they will receive a “fail” score and will not qualify for Technical evaluation and Financial Evaluation

Contract Award
The Bidder with the lowest price bid and quality of the items will be invited for contract negotiations and signature upon mutual agreement.
Section 2: Technical specifications
Name specifications
GENERAL Tropicalized to fit with Rwanda terrain (Engine, suspension, blindage)
Model 2022
Year of manufacture 2021-2022
Color grey
I. DIMENSION
Overall length 5000-5400 mm
Overall width 1855 mm
Overall height 1815 mm
Wheel base 3085 mm
Ground clearance 285 mm
II. CABINE
Type Pick-Up, 4 doors, 5 seats
Driving post Original left-hand drive
Safety/Convenience Power windows/Power mirrors/Central lock
Air conditioner
Airbag (D+P+ Driver Knee), ABS, VSC
Rear Deck Rear window protection J-deck for heavy duty
Steering 4spoke, with steering switch for radio and telephone
Steering column with tilt and telescopic adjustment
III. RADIO
Radio equipment’s Radio AM/FM + Bluetooth/USB Port + Multi-media enabled
IV. ENGINE
Type 2 - 2.5L Diesel Turbo 2GD-FTV (HIGH)
№ of cylinders 4 cylinders in- line, 2400 CC
Max output power 110/3400 kw/rpm
Max torque 400/1600-2000 Nm/rpm
valve 16 valves
Bore stroke (mm) 92.0 x 90
Aspiration Turbo compressor
Engine distribution system Time Belt (Par courroie crantée)
Fuel system Direct fuel injection with common rail
Fuel Tank capacity 80 Liters
Average consumption: 1Liter/11 Kms (unloaded, with efficient driver)
V. TRANSMISSION
Gear box 6 speed Automatic
Steering gear Rack & pinion
VI. CHASSIS
Front suspension Double wishbone (coil springs, with a stabilizer bar)
Rear suspension Leaf springs
Front Brake Ventilated Discs
Rear Brake Drums
Minimum turning radius (Tires) 6.4 m
Tires 225/70R17
Steel rims
Side step Yes
Door Handle Black
VII. OTHERS
Free service 01 Free service to 5000Km after delivery
Warranty 3 years
Equipment Reflective triangle, wheel spanner, Jack, Fire extinguisher
1 Extra starting Keys, 1 Reserve tyre, A complete set mats (4)
A set of exploitation and maintenance manual book.
Tool bag: spanners and screw drivers, Tool kit
BULL BAR

Section: 3 Instructions To Bidders, Bid Data Sheet (Bds)
The following specific data for the services to be procured shall complement, supplement, or amend the provisions in the Instructions to Bidders (ITB). Whenever there is a conflict, the provisions herein shall prevail over those in ITB.

ITB Clause Reference • General
ITB 1.1 The Procuring Entity is NGALI HOLDINGS LTD
ITB 1.2 The name and identification number of the tender are: OCB/01/08/NH/2022 Tender for the purchase of pick up double cabin vehicle
ITB 1.3 The Source of funds: Ngali holdings ltd
• Contents of Bidding Documents
ITB 2.1 Financial Proposal to be submitted together with Technical Proposal: YES ✔__/NO _____
ITB 2.2 A pre-proposal conference will be held: YES__ /NO ✔_
Is there any pre-bid conference: NO
ITB 2.3 Proposals must remain valid 120 days after the submission date,
ITB 2.4 Clarifications may be requested not later than 3 days before the submission date during working days.
For Clarification of bid purposes only, the Procuring Entity’s address is:
NGALI HOLDINGS
Bodifa Mercy House, 7th Floor, Kimihurua,
Gasabo, Kigali - Rwanda
Email:dan.ngoga@ngali.com
• Preparation of Bids
ITB 3.1 The language of the bid is “English”
Bidders are permitted to submit their bids in ENGLISH. Bidders shall not submit bids in more than one language. The Contract to be signed with the winning Bidder shall be written in English, which will be the language that shall govern the contractual relations between the Procuring Entity and the winning Bidder.
ITB 3.2 The Bidder shall submit the following documents in its bid:
NB: As stated in Section 1
ITB 3.3 Alternative Bids shall not be considered and shall lead to the automatic rejection of the offer
ITB 4.1 Training is a specific component of this assignment: YES_____/NO___✔___
ITB 5.1 Amounts payable by the Client to the Consultant under the contract to be subject to local taxation: YES____✔______/NO_____________
ITB 5.2 Supplier to state local cost in the national currency: YES_✔__/NO___/
Optional___
ITB 5.3 In addition to the original of the bid, the number of copies are: 01 copy.
ITB 5.4 Prices quoted for each article shall correspond at least to 100 % of the items specified for the Bidding Document.
ITB 7.1 The Bidder is required to quote in Rwandan Francs VAT inclusive
ITB 8.1 Bid shall include a Bid Security YES
ITB 8.2 The amount of the Bid Security: FRW 1,000,000
ITB 8.3 After sales service: REQUIRED
• Submission and Opening of Bids
ITB 9.2 Bids shall be received at Ngali Holdings procurement office no later than
Date:13/09/2022
Time: 10:00am
The bid opening shall take place at the following address:
NGALI HOLDINGS LTD Board Room
Date 13/09/2022
Hour : 10:15 am
• Evaluation and Comparison of Bids
ITB 10.1 Bid prices shall be expressed in local currencies Rwanda Francs (RWF)
The evaluation committee shall base on their confidential budget relevant to the goods and services to be provided and the lowest offer shall not be the only criteria to award the tender.
ITB 11.1 Domestic preference: N/A
• Award of Contract
ITB 12.1 The maximum percentage by which quantities or prices may be increased or decreased is 15%


Bid Submission Form
[The Bidder shall fill in this Form in accordance with the instructions indicated No alterations to its format shall be permitted and no substitutions shall be accepted.]
Date: [insert date (as day, month and year) of Bid Submission]
Tender No.: [insert number of tender notice]
Or Invitation for Bid No.: [insert No of IFB]
Alternative No.: [insert identification No if this is a Bid for an alternative]
To: [insert complete name of Purchaser]
We, the undersigned, declare that:
1. We have examined and have no reservations to the Bidding Documents, including Addenda No.: ______________[insert the number and issuing date of each Addenda];
2. We offer to supply in conformity with the Bidding Documents and in accordance with the Delivery Schedules specified in the Schedule of Requirements the following Services and Related Services _______________________ [insert a brief description of the Services and Related Services];
3. The total price of our Bid, excluding any discounts offered in item (d) below, is: ______________________________[insert the total bid price in words and figures, indicating the various amounts and the respective currencies];
4. The discounts offered and the methodology for their application are:
Discounts: If our bid is accepted, the following discounts shall apply. _______ [Specify in detail each discount offered and the specific item of the Schedule of Requirements to which it applies.]
Methodology of Application of the Discounts: The discounts shall be applied using the following method: __________ [Specify in detail the method that shall be used to apply the discounts];
1. Our bid shall be valid for the period of time specified in ITB Sub-Clause 2.3, from the date fixed for the bid submission deadline, and it shall remain binding upon us and may be accepted at any time before the expiration of that period;
2. We have no conflict of interest.
3. Our firm, its affiliates or subsidiaries—including any subcontractors or suppliers for any part of the contract—has not been declared ineligible by the RPPA, under Rwanda laws or official regulations.
(i) We understand that this bid, together with your written acceptance thereof included in your notification of award, shall constitute a binding contract between us, until a formal contract is prepared and executed.
(j) We understand that you are not bound to accept the lowest evaluated bid or any other bid that you may receive.
Signed:_______________ [insert signature and stamp of person whose name and capacity are shown]
In the capacity of _______[insert legal capacity of person signing the Bid Submission Form]
Name:____________ [insert complete name of person signing the Bid Submission Form]
Duly authorized to sign the bid for and on behalf of:_____ [insert complete name of Bidder]
Dated on ____________ day of __________________, _______ [insert date of signing]
Bid security form (bank guarantee)
______________________________
[Bank’s Name, and Address of Issuing Branch or Office]
Beneficiary: ___________________ [Name and Address of Employer]
Date: ________________
Bid Guarantee No.: _________________
We have been informed that [name of the Bidder] (hereinafter called "the Bidder") has submitted to you its bid dated (hereinafter called "the Bid") for the execution of [name of contract] under Invitation for Bids No. (“the IFB”).
Furthermore, we understand that, according to your conditions, bids shall be supported by a bid guarantee.
At the request of the Bidder, we [name of Bank] hereby irrevocably undertake to pay you any sum or sums not exceeding in total an amount of [amount in figures] ([amount in words]) upon receipt by us of your first demand in writing accompanied by a written statement stating that the Bidder is in breach of its obligation(s) under the bid conditions, because the Bidder:
1. has withdrawn its Bid during the period of bid validity specified by the Bidder in the Form of Bid; or
2. does not accept the correction of errors in accordance with the Instructions to Bidders (hereinafter “the ITB”) of the IFB; or
3. having been notified of the acceptance of its Bid by the Employer during the period of bid validity, (i) fails or refuses to execute the Contract Form, if required, or (ii) fails or refuses to furnish the performance security, in accordance with the ITB.
This guarantee shall expire: (a) if the Bidder is the successful bidder, upon our receipt of copies of the contract signed by the Bidder and the performance security issued to you upon the instruction of the Bidder; or (b) if the Bidder is not the successful bidder, upon the earlier of (i) our receipt of a copy of your notification to the Bidder of the name of the successful bidder; or (ii) twenty-eight days after the expiration of the Bidder’s Bid.
Consequently, we shall receive any demand for payment under this guarantee at the office on or before that date.
This guarantee is subject to the Uniform Rules for Demand Guarantees.
_____________________________
[Signature(s)]