TENDER No:

RICH/003/23/OT

Opening date

25^th  August 2023

Closing date

14^th September 2023

Description

Motor Vehicle Maintenance, Servicing and Repair

Funded by

Rwanda Interfaith Council on Health (RICH)

Currency of budget

Rwandan Francs

Introduction

Bidders shall adhere to all the requirements of this tender, including any amendments made in writing by RICH.

Any Bid submitted will be regarded as an offer by the Bidder and does not constitute or imply the acceptance of the Bid by RICH.

RICH is under no obligation to award a contract to any Bidder as a result of this TENDER.

RICH reserves the right to cancel the tender process at any stage without any liability of any kind for RICH, upon notice to the bidders or publication of cancellation.

Deadline for the Submission of Quotation

14^th September 2023 @05:00 Kigali time

Method of Submission

All bids shall be submitted online via  the following email:

procurement@rwandainterfaith.org

Cost of preparation of bid documents

RICH shall not be responsible for any costs associated with a bidder’s preparation and submission of bid documents, regardless of the outcome or the manner of conducting the selection process.

Supplier Code of

Conduct, Fraud,

Corruption

RICH strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, child abuse, child labor, sexual abuse and explotation and requires all bidders to observe the highest standard of ethics during the procurement process and contract implementation; and such mispratices may result to cancellation of the procurement process at any stage.

Gifts and

Hospitality

Bidders shall not offer gifts or hospitality of any kind to RICH staff members including recreational trips to sporting or cultural events, theme parks or offers of holidays, transportation, or invitations to lunches, dinners or similar. In pursuance of this policy, RICH: (a) Shall reject a bid if it determines that the selected bidder has engaged in any corrupt or fraudulent practices in competing for the contract in question; (b) Shall declare a bidder ineligible, either indefinitely or for a stated period, to be awarded a contract if at any time it determines that the bidder has engaged in any corrupt or fraudulent practices in competing for, or in executing a RICH contract.

Conflict of Interest

RICH requires every procurement team member, staff and prospective supplier to avoid and prevent any thing that may lead to the conflicts of interest.

Bidders must disclose their knowledge of the following: If the owners, part-owners, officers, directors of the bidding entity or key personnel who are family members of RICH staff involved in the procurement process under this tender.

Duties and taxes

All prices must be tax inclusive.  

Language of the bid documents

Language is English

Requirement for the service provider

The service provider should be located in Kigali

The service provider should have at least three staff speliazed in car mechaninics, electrical and electornic.

Scope of services

• The selected service provider is expected to perform the following works:
• Diagnostic of car issue and issue a report.
• Preparation of the car before technical inspection
• Replacement of damaged spare parts on request
• Provide breakdown service
• Intervention on the field on request
• Evaluation for a car value on request

Documents to be submitted

• Official bidding documents
• Submission letter
• Proof of electronic billing machine receipt
• Registration certificate
• Valid tax clearence certificate
• References of at least three similar contracts executed
• The company must have an average number of employees of at least 3 persons.
• CVs of the three company staff
• Proof of physical address of the service provider facility

Clarifications

• Requests for clarification from bidders will not be accepted any later 01/09/2023

Evaluation criteria

Technical evaluation

Maximum score 30%

Only bidders who attain a minimum score of 25% in the technical specifications will be qualified for financial proposal opening.

Financial evaluation

Maximum score 70%

The bidder has to develop their financial proposal strictly by using format related to financial proposal (Table 1)