Tax Transport Service
Background: IPA is a research and policy Non-Governmental Organization (NGO) that discovers and promotes effective solutions to global poverty problems. IPA designs, rigorously evaluates and refines these solutions and their applications together with researchers and local decision makers, ensuring evidence is used to improve the lives of the world’s poor. Since being founded in 2002, IPA has worked with over 400 leading academics to conduct over 500 evaluations in 51 countries.
IPA Rwanda was established in 2013 and has multiple active projects spanning Education, Agriculture, Finance, and Health. IPA Rwanda predominantly implements randomized evaluations in collaboration with the academics, the Government of Rwanda and other development NGOs to evaluate the impact of new development concepts to help inform future government policy and development projects.

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1. Synopsis of the Request for Quotation
IPA Rwanda invites qualified transport service provider to submit quotations for provision of field transport to IPA Rwanda staff, as follows:
1.RFQ No. RFQ No. 007/06/07/2021TT
2.Issue Date July 6, 2022,
3.Title Provision of tax transport
4.Issuing Office Innovations for Poverty Action (IPA), Rwanda
Plot 1123, KK23/KK387, Kicukiro (IPA Rwanda office map), Phone: +250 785647967
www.poverty-action.org 
5.Deadline for Receipt of Questions July 13, 2022
6.Point of Contact for Questions iparwandaprocurement@poverty-action.org
7.Deadline for Receipt of Quotes. July 18, 2022 at 5PM
8.Submission Address RWA_proposals@poverty-action.org
9.Anticipated Award Type

` A firm-fixed-price contract
Issuance of this RFQ in no way obligates IPA to award a subcontract or purchase order and Bidders will not be reimbursed for any costs associated with the preparation of their quote.
10.Basis for Award An award will be made to the responsible bidder whose bid is responsive to the terms of the RFQ and is most advantageous to IPA considering price.
No discussions or negotiations are permitted with bidders, and therefore bidders shall submit their best and final price.

2.Request for Quotation
1.General Instructions to Bidders
• Quotes must be received by July 18, 2022, no later than 5PM. Late offers will be rejected except under extraordinary circumstances at IPA’s discretion.
• Bidders shall submit quotes electronically via RWA_proposals@poverty-action.org
• Bidders shall sign and date their quotation.
• Bidders shall complete Attachment 1: Price Schedule template. Value Added Tax (VAT) shall be included in the proposed price.
2.Questions Regarding the RFQ Each Bidder is responsible for reading very carefully and understanding fully the terms and conditions of this RFQ. All communications regarding this solicitation are to be made solely through the Issuing Office and must be submitted in writing to the Issuing Office no later than the date specified above. All questions received will be compiled and answered in writing and distributed to all interested Bidders.
3.Technical Specifications and requirements for Technical Acceptability
1. The list of services required is provided in Attachment: 1: bid summary sheet.
4.Determination of Responsibility IPA will not enter into any type of agreement with a vendor prior to ensuring the service provider responsibility. When assessing a vendor’s responsibility, the following factors are taken into consideration:
1. Provide copies of the business registration certificate issued by authorized Rwandan government institution and RURA.
2. Ability to comply with required or proposed performance schedules and condition.
3. A certificate of non-receivable or receivable from the Rwandan Revenue Office (RRA) notified / online in color or original valid
4. A certificate of non-royalty or royalty towards the “Rwanda Social Security Board RSSB” notified or original valid

5.Compliance with Terms and Conditions The bidder shall be aware of the general terms and conditions for an award resulting from this RFQ. The selected Bidder shall comply with all Representations and Certifications of Compliance listed in Attachment 2: Terms and Conditions.
6.Procurement Ethics By submitting an RFQ, Bidders certify that they have not/will not attempt to bribe or make any payments to IPA employees in return for preference, nor have any payments with Terrorists, or groups supporting Terrorists, been attempted. Any such practice constitutes an unethical, illegal, and corrupt practice and either the Bidders or the IPA staff may report violations to the Toll-Free Ethics and Compliance Anonymous Hotline at +1 844 837 5445.

1.
1. Attachment 1: Bid summary sheet
Itineraly Estimate net KM Proposed amount
IPA – MINAGRI 7.40
IPA – MINCOFIN 8.20
IPA – REB 5.90
Ipa – Hill Top 5.20
Ipa – Kicukiro District 2.00
Ipa – Kagugu 11.40
Ipa – Kimironko 8.50
Ipa – School Public Health 5.80
Ipa – Saint Famille 7.60
Ipa – Ecole Berge 9.00
Ipa – Ecobank Head Quarter 8.30
Ipa – Mineduc 14.20
Ipa – Nisr (Statistic) 8.20
Ipa – In Town 12.00
Ipa – Nyamirambo 17.00
Ipa – Kimihurura 9.00
Ipa – Airport (Including Parking Fee) 10.30
Ipa – Migration 8.10
Ipa – Mtn (Nyarutarama) 6.50
Ipa – Centre Christus 5.20
Ipa – Nyabugogo 9.30
Ipa – World Bank (Town) 8.40
Ipa-Kiyovu 7.50
Ipa-Gikondo 10.00
Ipa-Kibagabaga 8.70
Ipa-Kinyinya 10.80
Ipa-Kimisagara 11.90
Ipa-Nyakabanda 17.20
Ipa-Muhima 9.10
Ipa-Kinamba 8.90
Ipa-Zindiro 9.00
Ipa-Gahanga 13.50
Ipa-Kabuga 15.20
Ipa-Masaka 19.80
Ipa-Ndera 17.40
Ipa-Kanombe 11.00
Ipa-King Faycal 7.20
Ipa-Mulindi 9.40
Ipa-Minisante 3.20
Ipa-Gatsata 13.20
Ipa-Gisozi 12.50
Ipa-Masoro 11.00
Ipa-Karuruma 14.20
Ipa-Nyacyonga 20.70
Ipa – Masaka 19.80
Ipa – Masaka (Rusheshe) 27.40
Ipa – Nyamirambo(Mont Kigali) 18.30
Ipa – Gacuriro 8.90
Ipa-Gisimenti 6.2
IPA-RDB 6.6
IPA-RGB
5.9
IPA-RAB 8.2


Price with VAT
Waiting time charges per hour
Note that the above price will be revised after one year
1.
2Attachment 2: Terms and Conditions
1. The Request for Quotes is not and shall not be considered an offer by IPA.
2. All responses must be received on or before the date and time indicated on the RFQ. All late responses will be rejected.
3. All unresponsive quotes will be rejected.
4. All quotes will be considered binding offers. Prices quoted must be valid for entire period provided by respondent.
5. All procurement will be subject to IPA contractual terms and conditions and contingent on the availability of donor funding.
6. IPA reserves the right to accept or reject any quotation or cancel the procurement process at any time, without assigning any reason, and shall have no liability to any vendors submitting quotations for such rejection or cancellation of the procurement.
7. IPA reserves the right to accept all or part of the quotation when awarding the purchase order/contract.
8. All information provided by IPA in this RFQ is offered in good faith. Individual items are subject to change at any time and all bidders will be provided with notification of any changes. IPA is not responsible or liable for any use of the information submitted by bidders or for any claims asserted therefrom.
9. IPA reserves the right to require any bidder to enter into a non-disclosure agreement.
10. The bidders are solely obligated to pay for all costs, of any kind whatsoever, which may be incurred by bidder or any third parties, in connection with the Response.
11. All Responses and supporting documentation shall become the property of IPA, subject to claims of confidentiality in respect of the Response and supporting documentation, which have been clearly marked confidential by the bidder.

a.
Attachment 3: Detailed Technical Specifications
b. Vehicles should be in a good mechanical condition at the commencement of the agreement and throughout the duration.
c. The transport should be able to avail a vehicle in at least 30 min after receiving a request.
d. The Vehicles should always be clean and in a usable state.
e. The Vehicles should be comprehensively safe and fit for the purpose of transporting the survey field staff.
f. The Contractor represents and warrants that it is a legally registered and authorized vehicle rental company under the laws of Rwanda.
Done at Kigali on July 6, 2022
IPA Rwanda
Attachment
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