CONSULTANCY OPPORTUNITY 

Position: TVET Sub Sector Working Group Secretariat Specialist

Starting: Immediately/As soon as possible

Duration: Six months

Occupancy rate: 100%

Duty station: Rwanda TVET Board (RTB), Kigali

Report to: RTB Director General

Salary scale: RTB-SPIU Unit

The Swiss Agency for Development and Cooperation (SDC), in their capacity of co-chair of the TVET Sub Sector Working Group (TVET SSWG) respectively, wishes to recruit a competent and experienced TVET Sub Sector Working Group Secretariat Specialist. The SSWG bring together Government Institutions, Development Partners, Civil society and the Private Sector involved in the TVET Sector or with an interest in the Sub Sector’s development. The TVET SSWG Secretariat Specialist to be placed at RTB will be responsible for the implementation of the secretariat activities aimed at ensuring effective functioning the TVET SSWG for the full attainment of its contributions to National Strategy for Transformation. 

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The TVET SSWG Secretariat Specialist will be seconded to RTB. She/he will have a six-months consultancy contract with the SDC in accordance with the RTB SPIU Salary scale.

1. TASKS AND RESPONSIBILITIES

Strategic management  

• Develop and maintain relationships among TVET Sub Sector Working Group (SSWG) members and with all other relevant actors;
• Identify opportunities and strategies to increase the impact of the TVET SSWG approach
• Ensure the coordination of TVET SSWG members;
• Provide strategic advice and technical support to the chair and co-chair for the TVET SSWG performance and development;
• Participate in the development of policies, strategies, and researches related to the sector. 

Coordination of the Secretariat 

• Management supervision and support of the secretariat to ensure the team fulfils its responsibilities under the guidance of the TVET SSWG co-chairs;
• Produce the TVET SSWG joint sector reviews reports, ensure their quality and timely submission to MINECOFIN;
• Effectively organize and prepare regular TVET SSWG meetings/retreat (clear agenda circulated in advance, invitations and circulation of working documents with sufficient time for stakeholders to review and provide input);
• Liaise with all TVET SSWG stakeholders to ensure inclusive participation in TVET SSWG meetings;
• Analyse and produce briefs on documents subject to TVET SSWG review and submit them to the chair and co-chair ahead of the meeting;
• Develop and timely implement the secretariat annual action plan;
• Reporting and making presentations of the TVET SSWG activities and on opportunities to increase the added value of the SWG approach;
• Reporting and updating the TVET SSWG about the sector progress through the regular TVET SSWG meetings;
• Develop monitoring and evaluation tools and ensure regular monitoring of TVET SSWG members activities;
• Prepare/ Update TVET SSWG operational tools (stakeholder mapping tool, feedback tool, document management system, mailing list, SWG meetings management, dashboard for the sector indicators, etc);
• Undertake other appropriate duties requested by the TVET SSWG co-chairs.

Monitoring, Evaluation and Learning

• Ensure the implementation of the decisions taken by the TVET SSWG and report to the co-chairs;
• Monitor the sector outcome and output indicators;
• Coordinate learning and research activities of the TVET SSWG;
• Ensure that monitoring and evaluation (M&E) tools established are applied consistently by TVET SSWG;
• Ensure that there is effective M&E of all sector policy actions, and that M&E reports are regularly sent to SWG members and relevant stakeholders;
• Ensure monitoring, review and sharing of lessons learnt from the activities of TVET SSWG members;
• Support the documentation and dissemination of success stories, good practices, challenges and lessons-learnt;
• Organize field visits for the TVET SSWG members. 

Communication and visibility

• Ensuring effective communication and information sharing between members of the TVET SSWG; other relevant actors and stakeholders according to the strategy of the SSWG; 

2. ACADEMIC QUALIFICATION AND EXPERIENCE 

• Strong experience in monitoring and evaluation, including managing independent reviews and evaluations;
• Experience in the private sector is an added value. 

3. SKILLS AND COMPETENCES 

• High analytical capacity, Critical thinking with strong advisory competencies and problem solving;
• Having strategic planning and decision-making capabilities;
• Strong capabilities in quality assurance of documents;
• Strong management, team coordination, mentoring, coaching and supervision capacities;
• Ability to work with minimal supervision;
• Ability to work independently and make mature and proactive decisions informing the management;
• Teamwork and collaboration;
• Professionalism and strong work ethic;
• Leadership skills;
• Demonstrate strong presentation and facilitation, excellent interpersonal and professional skills in interacting with development partners and other stakeholders;
• Ability to communicate effectively in national languages (English, French and Kinyarwanda with a wide range of stakeholders;
• Fluency in English and Kinyarwanda. French knowledge is an advantage;
• Creative, proactive, solutions led and results oriented;
• Advanced skills in MS office- Word, Excel and Power Point.

4. APPLICATION PROCEDURE 

The interested candidates should submit their application (motivation letter, updated CV, Photocopy of notified academic degree, Photocopy of ID Card, Testimonial to prove experiences and recent three references) until 17^th June 2023 at 5:00 PM, by e-mail to kigali@eda.admin.ch The email attachment (max. size 2 MB) should be a PDF file. Please quote the job title in the subject. 

Female and candidates with disabilities are highly encouraged. 

Only candidates with complete dossiers who fulfil all requirements for the position will be shortlisted and contacted for written test and interview.