Summary
Date Posted: Thursday, August 12, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
Terms of Reference (TORs) for consultant sought to conduct an audit of JOA project

Organization
Trócaire Rwanda
BHC Building, 260 Bvd de l’Umuganda, Kacyiru, P.O. Box 2040,
Kigali, Rwanda
Tel: (+250) 0252 502663 / (+250) 0252 502664

Reference: Expression of Interest (EOI) for bids sought from suitably qualified consulting firms
Assignment: Conduct a project audit
Release Date: 10 August 2021
Due Date for EOIs: Friday 20 August, 2021 at 5pm

1. Background
Trócaire is the official overseas development agency of the Catholic Church in Ireland, established in 1973 and currently has presence in more than 17 countries in Latin America, Africa and Asia including Rwanda. Trócaire has been operating in Rwanda since 1994 and is currently implementing a 5-year Strategic plan from 2016-2020 focused on three programme pillars: Resource Rights, Women’s Empowerment and Preparing and Responding to Emergencies. Trócaire does not implement programmes directly. Instead, the organization works in partnership with local civil society and Catholic organisations in seven districts in Rwanda.
Trócaire Rwanda secured a co-funded grant from Jersey Overseas Aid for the implementation of a 4 year project entitled ‘Community led planning and management for biodiversity protection and resilient communities in Southern Rwanda”.
The project is oriented towards empowering rural, poor communities living around the Nyungwe National Park to assess, plan and sustainably manage their land and common natural resources leading to more environmentally and economically sustainable and resilient communities in Nyamagabe and Nyaruguru Districts by two local organisations based in Nyamagabe. (UNICOOPAGI and BIOCOOR)

2. Confidentiality
Trócaire will treat the content of all submissions strictly confidential and information provided in the proposals will be used solely for the purpose of recruiting a suitable consultant for an expenditure verification of TNIJOA20Y1RWA as described in this document.

3. Purpose and scope of the assignment
The purpose of this Request for Expression of Interest (EOI) is to solicit the services of a consultancy firm to support Trocaire to perform a project audit. The project has a total budget of GBP 330,000 and is in connection with a Jersey Overseas Aid financed grant contract for an external action concerning the audit of TNIJOA20Y1RWA covering the period from 1/07/2020 to 30/06/2021.

4. Expected Results /Deliverables
This expenditure verification is an engagement to perform certain agreed-upon procedures with regard to the Financial Report for the Grant Contract. The objective of this expenditure verification is for the Auditor to carry out the specific procedures listed in the grant contract and to submit to a report of factual findings with regard to the specific verification procedures performed. Verification means that the Auditor examines the factual information in the Financial Report and compares it with the terms and conditions of the Grant Contract. The Contracting Authority assesses for itself the factual findings reported by the Auditor and draws its own conclusions from these factual findings.
Trócaire and its partners will provide full and free access to their staff, accounting and bookkeeping system, underlying accounts, and records.
Detailed procedures, guidance and model report will be shared with the successful candidate in support of completion of the audit.

5. Duration of the assignment
The assignment is expected to start on 25 August 2021 and should be completed within three weeks.

6. Expertise required and Qualification:
By agreeing these ToR the Auditor confirms that he/she meets at least one of the following conditions:
• The Auditor and/or the firm is a member of a national accounting or auditing body or institution which in turn is member of the International Federation of Accountants (IFAC).
• The Auditor and/or the firm is a member of a national accounting or auditing body or institution. Although this organisation is not member of the IFAC, the Auditor commits him/herself to undertake this engagement in accordance with the IFAC standards and ethics.

7. Documentation required for EOI
Consultants/Consulting companies submitting EOIs should submit the following:
• Technical bid showing clear understanding of the scope of assignment and examples of similar assignments done before;
• Financial bid with clear breakdown of costs and rate per day in RWF;
• VAT Registration and Tax Clearance Certificate;
• Payment terms and pricing structure;
• Proposed turnaround time in line with the proposed timeline above;
• Contact details of 3 references;
• Proof of registration with relevant institutions

8. General Terms and Conditions
Trócaire Rwanda reserves the right to reject any Expressions of Interest not fulfilling requirements associated with this request. Trócaire Rwanda will in no case be responsible or liable for all costs associated with the preparation and submission of Expressions of Interest.
• Trócaire does not bind itself to accept the lowest priced tender;
• Trócaire reserves the right to engage other companies / consultants if required;
Trócaire shall be free to:
• To accept the whole, or part only, of any EOI;
• To accept none of the EOIs tendered;
• To republish this Request for EOIs;
• In the event of not accepting any of the EOIs received on foot of this Request for EOI, Trócaire shall be free to make such arrangements as it considers necessary in relation to the provision of the services;
• The EOI shall maintain strict confidentiality in relation to the services being sought and the evaluation process;
• Any subsequent contract shall be considered as a contract made in Rwanda, according to Rwanda law; and
• The Standard Terms and Conditions to which Trócaire expects all of its supplier to respect is found on the Trócaire website - https://www.trocaire.org/about/work-with-trocaire/supply-chain

9. Conflict of interest
Any conflict of interest involving an applicant must be fully disclosed to Trócaire. Failure to disclose a conflict may disqualify an applicant or invalidate an award of the contract. Applicants are required to declare any current or past work that might reasonably be considered to represent a conflict of interest. It will be for Trócaire to decide if any material conflict of interest exists and applicants in doubt in this regard should seek the advice of Trócaire.

10. Safeguarding
Trócaire is committed to safeguarding Programme participants from any form of exploitation or abuse as a result of our programmes or activities. Anyone working for or on behalf of Trócaire must share this commitment. Trócaire’s Position Statement on Exploitation and Abuse and Trócaire’s Child Safeguarding Policy Summary document outline expectations in this regard, including a Code of Conduct. All consultants, representatives and volunteers of Trócaire will be expected to sign these documents along with a Declaration Form and a Self-Declaration Form.

11. Contract type and period
The consultancy contract is a fixed term consultancy contract and will commence at a specific date to be determined by the Country Management Team (CMT), and at the end of this date, the Consultant is expected to have completed all the tasks outlined herein. The contract duration will have a maximum of 6 months.

12. Intellectual property
Any concepts, guidelines or other material developed during the contract will be considered as property of Trócaire and may be used by Trócaire.

13. Termination of Contract
Trócaire reserves the right to terminate the contract at any stage on payment of reasonable and agreed costs accrued to the date of termination.
If at any stage during the contract, the services delivered by the consultant is found to be unsatisfactory, Trócaire may terminate the contract. In the event of such a termination, the consultant will only be entitled to receive payment in relation to the acceptable services rendered at that time.

Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

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Job application procedure
14. Submission of Expression of Interests (EOI)
The EOIs should be submitted only through email to inforwanda@trocaire.org clearly indicating “EOI for JOA grant expenditure verification” in the subject heading. The financial proposal should be inclusive of tax and quoted in Rwandan Francs (RWF). Demonstrable experience and Value for Money (VFM) will be key considerations in evaluating proposals submitted. Only suitably qualified consulting firms and individual consultants’ resident in Rwanda will be considered. Any questions regarding this consultancy should be directed to inforwanda@trocaire.org
The deadline for the receipt of bids is 5 pm 22 August 2021

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