Supplying of Office Stationery and IT Consumables at Wellspring Foundation for Education – in Rwanda

OPEN CALL FOR TENDER

Tender Specifications: Supplying of Office Stationery and IT Consumables

1. Introduction
Wellspring Foundation for Education is an International NGO that has the mandate to be a catalyst for transforming education in Africa and to foster vibrant communities that address poverty in all its forms. Headquartered in Langley BC, Canada, and expanding in Rwanda and Eastern Africa. Wellspring is a growing development agency, focusing on innovative solutions to address the need to empower a new generation and bring transformational change through quality Christian values-based education.

The Wellspring Foundation for Education has been working in Rwanda since 2008; and currently we implement our projects in the districts of Gasabo and Rubavu through our innovative School Development Program to support educators, leaders, and the school community in the provision of quality education (SDP).

2. Scope
The Wellspring Foundation is hereby inviting interested stationery suppliers to tender for supplying for Office Stationeries and IT Consumables as per below Terms of Reference;

3. Terms of Reference
Bids must be stated in Rwanda Francs;
Bids must be in unit price (packet, piece, box).
Bids must be specified if VAT is included or not;
Bidders must submit valid RRA Tax clearance;
Bidder must have EBM to facilitate payment as per RRA regulations;
Bids must demonstrate the supplier’s capacity to deliver the stated scope of items;
Bids must provide three references for contract with other companies or NGOs;
Participation to the competition is open on equal conditions to all individuals or companies that supply office stationery;
The successful bidder will sign a one-year contract renewable (upon satisfaction with the quality of service);
Successful Bidder is expected to keep the same price for one year (period of contract);

4. Documents Comprising the Bid
The Bids shall comprise of the following:

Brief company profile;
Full address of the bidding company indicating Country, Province, District, Sector, Cell, Village, Street number, E-mail, telephone number, Post office box and Bank account details.
Copy of RDB certificate;
Original or a certified copy of the tax clearance certificate 2021;
Valid clearance from RSSB to prove filing of pension for its staff
Valid RRA clearance certificate
References of at least three similar contracts executed;

Submission Procedure
Well written bids in English should be submitted in sealed envelope to The Wellspring Foundation Rwanda Office located KG 270 St, Nyarutarama in the CLA Church compound. Deadline for submission is Tuesday 15th June 2021 at 17:00pm. On the envelope should be marked in capital letters: BID FOR SUPPLYING OFFICE STATIONERIES & IT CONSUMABLES
Day to open the envelope is Friday 18th June at 10:30am in the Multipurpose Hall at the Wellspring Foundation office.
Bidder are requested to be present

5. Delivery and payment conditions
Successful bidder is expected to do free deliver at our office located in Nyarutarama for any Purchasing Order that is over Rwf100,000,
Delivery is expected to be done within 2 working days, from the receipt of purchase order;
Payment will be done via bank transfer within 15days after delivery and verification of the ordered items;

Note: Bidders who would wish to have a hard copy of this tender document can collect it from our Office in Nyarutarama- from the Wellspring Security Guard.

List of sample items to be quoted
No Items Description                                                    Unit of  measure    Unit cost(VAT Inclusive)
1 Masking tape                                                               Piece
2 Printing papers(A4 printing paper) AZHAR                  Ream

3 Flip Chart paper                                                          Piece
4 Flip chart stand                                                           Piece
5 Pens original (packet of 50)                                        Packet
6 Marker- permanent ((packet of 12pices)                     Packet
7 Marker-white board (packet of 12pices)                      Packet
8 Post it (Multi colour in one packet)                              Packet
9 Envelope (A4 brown)                                                   Packet
10 Envelope (A8 brown)- Medium                                  Packet
11 Glue stick UHU medium size                                     Piece
12 Highlighter/Souligneur (packet of 4 different colors)  Packet
13 Paper clip 33MM small- normal size                          Packet
14 Paper clips- bigger size                                              Packet
15 Hole punch machine medium Size                             Piece
16 Hole punch machine big Size (heavy duty)                Piece
17 Stapler- normal size                                                   Piece
18 Stapler – heavy duty                                                  Piece
19 Staple pin 66/11 Rexcel                                             Packet
20 Register book                                                             Piece
21 Cash book/Livre de Caisse                                        Piece
22 Scotch Brown / transparent big size                           Piece
23 Scotch Brown / transparent medium size                   Piece
24 Scotch tape big size                                                   Piece
25 File folder in plastic (packet a triangle)                       Packet
26 Box file (plastic – normal size)                                    Piece
27 Box file- (plastic demi do)                                           Piece
28 Small folder (transparent)                                           Piece
29 Suspension file                                                           Piece
30 Sign here (in colour)                                                   Piece
31 Notepad A4 & A5- Spiral                                             Piece
32 Toner Ricoh 1230                                                        Piece
33 Toner Ricoh 2014                                                        Piece
34 HP Laserjet 128A set                                                   Piece
35 Ink for Stamp                                                               Packet
36 Sign Here Stickers                                                       Packet
37 HP ink Cartridge 82 Black 69ml CH565a                     Piece
38 HP ink Cartridge 11 Yellow C483A                               Piece
39 HP ink Cartridge 11 Blue C483A                                  Piece
40 HP ink Cartridge 11 Magenta C483A                           Piece
41 Foam Cleaner                                                              Piece
42 Laminating Pouches                                                    Packet
43 File Dividers A-Z                                                          Packet