CATHOLIC RELIEF SERVICES

UNITED STATES CATHOLIC CONFERENCE OF BISHOPS

Title of theTender:Supplying Office Supplies

TenderReferenceNumber:CRS-Rwanda041-FY24-TN/2024

SUPPLYING OFFICE SUPPLIES NO.CRS-Rwanda041-FY24-TN/2024

Call for Tender for Supplying Office Supplies

Catholic Relief Services – United States Conference of Catholic Bishops’ office in Rwanda (CRS/Rwanda) is a nonprofit international humanitarian and development organization working with local partners to serve the poor and vulnerable in Rwanda and globally.

CRS Rwanda invites you to submit bids for Supplying Office Supplies as per the specifications below:

N.B:

• The bidder is required to quote for all items. The offer with few items will not be considered.
• CRS Rwanda will sign a one-year Blanket Purchase Agreementwith the successful bidder based on the unit prices. Quantity is indicative and will be confirmed by individual purchase order along the year.
• For your reference, we have annexed to this tender the supplier’s code of conduct that the successful bidder will be required to sign together with the contract.
• CRS payment modalities are 100%payment (full payment) within 15days after receipt and acceptance of goods.

For evaluation purpose, the bidder must submit the following documents:

SECTIONI:ADMINISTRATIVE DOCUMENTS

RDB certificate of company registration (duly mentioning that the supplier is registered in this business area.

Tax clearance certificate: a copy of a valid Tax clearance certificate issued by Rwanda Revenue Authority (RRA).

Bid should be signed and stamped by the legal representative of the company.

Company profile clearly showing the Physical address/Location of the office (street number, building, office number, official e-mail of the company and phone number) for due diligence purposes.

SECTION II. TECHNICAL DOCUMENTS

At least 2 copies of certificates of good completion for similar services executed in Public Institutions, International Organizations agencies or NGOs.

SECTIONIII:FINANCIAL OFFER

• Price schedule dated and signed, using the form provided along with the tender document. The prices must include all applicable taxes.
• Bidshould specify maximum deliveryperiod after receiving the purchase order.
• The prices quoted by the Bidder shall notbe adjustable during the contract period.
• Bid validity should be 1 year.

Clarification of the Bidding Document

Bidder requiring any clarification on the tender document, may notify CRS by email. The response to any request for clarification will be provided by email. All request for clarification must be received within 5days prior to the Deadline for the Submission of Bids. Clarification may be sought in writing to:

CRS Email: rwandabids@crs.org

Attention to CRS Rwanda Procurement Team

Submission of bid

Bid written in French or English addressed to the attention of the CRS / Rwanda Program Country Representative must be submitted to the following e-mail address “ rwandabids@crs.org” on or before September 30^th, 2024, at 11:00AM local time.

You are advised that this tender does not constitute in any way a commitment on the part of CRS/Rwanda or its agents, for any service requested.