Supplying Office Stationery
Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.
Catholic Relief Services-USCCB Rwanda Program
Nyarugenge-3rd Floor, Chadel Building #KN 78 St/ 2 Street
Box: 65 KIGALI
Office Cell phone: (+250)788307256 General e-mail address: CRSRW@crs.org
United States Catholic Conference Of Bishops
Title of the Tender: Supplying Office Stationery
Tender Reference Number: CRS-Rwanda 018- FY23-TN/2023
Procurement Method: National Open Competitive Tender
Duration of the Contract: one year.
Date of Issue: April 26, 2023
Date of Submission: May 5, 2023
Supplying Office Stationery No.Crs-Rwanda 018- Fy23-Tn/2023
Call for Tender for Supplying Office Stationery
Catholic Relief Services – United States Conference of Catholic Bishops’ office in Rwanda (CRS/Rwanda) is a nonprofit international humanitarian and development organization working with local partners to serve the poor and vulnerable in Rwanda and globally.
CRS Rwanda invites you to submit the financial proposal / quotation for Supplying Office Stationery as per the specifications below:
# Item Description Estimated quantity Unit UP(RWF) TP(RWF) Delivery time (after receiving the LPO)
Indivisible Lot 1: Cartridges
1 CARTRIDGE HP 207 Black(W2210A) (for HP Color laser Jet Pro MFP M283 fdw) 62 Pc
2 CARTRIDGE HP 207 Cyan(W2211A) (for HP Color laser Jet Pro MFP M283 fdw) 51 Pc
3 CARTRIDGE HP 207 Yellow(W2212A) (for HP Color laser Jet Pro MFP M283 fdw) 51 Pc
4 CARTRIDGE HP 207 Magenta(W22103A) (for HP Color laser Jet Pro MFP M283 fdw) 51 Pc
5 TONER CARTRIDGE, CANON, BLACK ORIGINAL FOR CANONO 220-240V a.c (image Runner 1133 IF) 8 Pc
6 TONER CARTRIDGE, Yellow, Order 659A (W2012A) for HP Laser MFP M776 6 Pc
7 TONER CARTRIDGE, black, Order 659A (W2010A) for HP Laser MFP M776 18 Pc
8 TONER CARTRIDGE, Cyan, Order 659A (W2011A) for HP Laser MFP M776 6 Pc
9 TONER CARTRIDGE, Magenta, Order 659A (W2013A) for HP Laser MFP M776 9 Pc
10 Cartridge CF 500 A-202A HP Color LaserJet M281fdw 6 Pc
11 Cartridge CF 501 A-202A HP Color LaserJet M281fdw 6 Pc
12 Cartridge CF 502 A-202A HP Color LaserJet M281fdw 6 Pc
13 Cartridge CF 503 A-202A HP Color LaserJet M281fdw 6 Pc
14 TONER CARTRIDGE, HP 81A Black Original LaserJet M605, (CF281A) 8 Pc
15 TONER CARTRIDGE, HP 83A Black Original LaserJet Pro M201dw, (CF83A) 10 Pc


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Indivisible Lot 2: Office Stationery
1 White Paper Ream (A4) 1090 Ream
2 Blue Pens / Bic 33 Packet
3 Black Pens/ Bic 3 Packet
4 Red Pens/ Bic 3 Packet
5 FILES(CLASSEURS) 670 Pc
6 Staplers/ Agrapheuses 5 Pc
7 Staples 24/6 70 Packet
8 Marker Eraser white board/ Chiffons 20 Pc
9 Tapes/ Scotches 110 Pc
10 Colored Markers 40 Packet
11 Flip Charts Paper/50 Sheets 120 Pc
12 Glue stick (Office Point) UHU pomade 70 Pc
13 Universal Foam cleaning agent 24 Pc
14 Scissors, Office, Stan (17 cm) 20 Pc
15 Step file organizer (3-layer plastic desk file organizer/ document paper tray) 20 Pc
16 Register book (Brand - MANUSCRIPT FIS) 80 Pc
17 LABEL, sign here 50 Pc
18 Desk organizer/Pens holder 10 Pc
19 Extension cord, multiple outlet (6 in 1 multi-plug outlet power extension cord) 10 Pc
20 Staples 23/8 8mm 5 Packet
21 Staples 23/13 13mm 5 Packet
22 Staples 23/17 17mm 5 Packet
23 Highlighter 10 Packet
24 CARD, COLORED, A16 size, Bristol 100 Pcs
N.B:
• Each lot is indivisible, and the bidder is required to quote for all items for each lot.
• CRS Rwanda will sign a one-year Blanket Purchase Agreement with successful bidders based on the unit prices. Quantity is indicative and will be confirmed by individual purchase order.

Bidder should submit the following documents in its bid:
Section I: Administrative Documents
1. RDB certificate of company registration (duly mentioning that the supplier is registered in this business area.
2. Tax clearance certificate: a copy of a valid Tax clearance certificate issued by Rwanda Revenue Authority (RRA).
3. Bid should be signed and stamped by the legal representative of the company.
4. Company profile clearly showing the Physical address/Location of the office (street number, building, office number, official e-mail of the company and phone number) for due diligence.

Section Ii. Technical Documents
1. At least 3 copies of certificates of good completion (aged less than 3years) for similar services executed in Public Institutions, International Organizations agencies or NGOs.
2. For Lot 1: cartridges, the bidder should provide HP Partnership/distribution certificate.

Section Ii: Financial Offer
1. Price schedule dated and signed, using the form provided along with the tender document. The prices must indicate if VAT is inclusive or not.
2. Bid should specify maximum delivery period after receiving the purchase order.
3. The prices quoted by the Bidder shall not be adjustable during the contract period.
Clarification of the Bidding Document
Bidder requiring any clarification on the tender document, or a pre-bid conference may notify CRS in writing. The response will be made in writing to any request for clarification of the bidding document that it receives earlier than one week prior to the Deadline for the Submission of Bids. Written copies of CRS’s response will be published in the same manner as the present tender. Clarification may be sought in writing to:
CRS Email: rwandabids@crs.org
Attention to CRS Rwanda Procurement Team
Submission of bid
Bid written in French or English addressed to the attention of the CRS / Rwanda Program Country Representative must be submitted to the following e-mail address rwandabids@crs.org on or before May 05, 2023, at 10:00AM local time.
You are advised that this tender does not constitute in any way a commitment on the part of CRS/Rwanda or its agents, for any service requested.
Done at Kigali, April 26, 2023
Kumud Chandra
Acting Country Representative
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