Supply of five 4X4 vehicles
Bid Reference #: CARE/PROC/2023/0001
1. Background
CARE is an international nongovernmental organization leading in humanitarian work and fighting global poverty. We seek a world of hope, tolerance, and social justice, where poverty has been overcome and people live in dignity and security. CARE International aims to be a global force and a partner of choice within a worldwide movement dedicated to ending poverty.
CARE is looking for potential competent and reputable bidders to supply five vehicles with the following minimum specifications.
CARE’s evaluation of quotes will be based on the factors set out below. At the sole discretion of CARE, bidders may be selected for follow-up questions. CARE reserves the right to award the purchase to the vendor whose quote is deemed to be in the best interest of CARE.

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2. Selection criteria
• 35: Price, inclusive of all delivery, fees, IT plate, and other charges
• 35: Quality of goods, meeting technical specifications
• 15: Payment terms (15 points for payment 30 calendar days after delivery of the vehicle in Rwanda, 0 points for full payment in advance, other terms will obtain points accordingly)
• 15: Delivery terms and warranty.
Interested bidders must submit a quote for five vehicles to be sold duty-free, which meets the minimum required specifications listed in the detailed RFQ. Failure to meet all the minimum required specifications may disqualify a bidder from the selection.

3. Submission Requirements
All quotes must be emailed to Tender-carerwanda@care.org.
Instructions: the financial bid should be in a separate document from the technical documents, preferable in a PDF format.
Bidders will receive an auto-confirmation upon receipt. DO NOT email your quote to any employee of CARE or deliver your quote in hard copy to the CARE office. Failing to adhere to these instructions may make your quote ineligible for consideration.
The deadline for submission is May 10, 2023; 5:00 PM Kigali time. Late submissions will be disqualified.

The bid should include at minimum:
1. Bid number should be indicated in subject of the application email.
2. Company profile including a full legal name, jurisdiction of incorporation, and address of the company, copy of a valid registration certificate and/or tax compliance (i.e. VAT when applicable);
3. A contact name, email address, and telephone number to facilitate communication between CARE and the vendor.
4. Bank account information including the scanned copy of blank check or document from the bank confirming bank account information (name, account number, swift code, …);
5. Vehicles specifications per the attached minimum required A description or pamphlet describing the features of the vehicles quoted by the proposed vendor;
6. A valid quote and/or price schedule. Prices for the requested goods should include all associated fees (such as duties, customs, or shipping fees, IT plate) but priced as a separate line item in the submitted, including rates for options. Prices quoted by the bidder shall be firm and fixed during the bidder’s performance of the final contract and not subject to variation on any account;
7. Payment terms;
8. Availability and delivery timeline for the vehicles;
9. Service after sale;
10. Warranty period against manufacturer defects;
11. A Certificate of Origin (C.O.) or Manufacturer Statement of Origin.

Minimum required specifications
Feature/Attribute Minimum Required Specification
Type – Vehicle SUV (Suburban Utility Vehicle)
Ground clearance No less than 210mm – 230mm
Wheels and tire size Manufacturers approved sizes or those suitable for 4X4 vehicles
Drive Train 4x4 / 4WD / 4---wheel Drive only
Year of Manufacture 2021 – 2022
Type of Fuel Diesel only

Engine
• Engine size: 2500 – 4500cc liters electronic fuel injection or CRDI
• Engine Minimum 2.5D – 4.0D Turbo Diesel (2.5 – 4.5L)
• The engine should be standard water-cooled with a heavy sump guard
• Diesel propelled

Transmission
• 4 wheel drive (part-time plus diff lock)
• Differential Manual Transmission, floor mounted
• Five forward gears plus reverse, with synchromesh on all forward gears
• Limited-slip function fitted on rear diff only
• 5-speed transmission with a high and low transfer case
Fuel Tank Capacity Minimum 75 liters
Airbags Minimum of 2 Front airbags for driver and passengers
Number of seats 10 Seater. Front: 1+2 Bench, Rear: 3 Forward facing+2x2 Inward facing Bench. Material: Vinyl
Windows Electronic or manual
Number of doors 5
Color White
Security Alarm system and immobilizer with a panic button
Brakes
• Hydraulic front disc and rear drum brakes
• Mechanical parking brake operating on transmission or rear wheels
• ABS braking system
• Brake system load sensing, proportioning, and bypass
After-sales services The supplier must have an authorized agent/ dealer in Rwanda to cater for
repairs and spare parts or indicate what arrangements he will put in place in case he is awarded the contract



Additional required features
• Power steering
• Safety belts (10, one per seat)
• Side impact protection bars
• Air Conditioning
Pre---delivery PDI shall be undertaken by the inspection of the manufacturer’s authorized dealer or representative in Rwanda. This shall include the provision of all indication marks, reflectors, etc, required under the Laws of Rwanda.
Warranty Full warranty of a minimum of 24 months/100,000kms whichever comes first
Free Service Month duration or kilometers (km)

Service availability The vendor and/or manufacturer should be able to provide immediate service (including the ability to make available necessary parts and maintenance) to the vehicle when needed.
Payment 100% payment after delivery of the vehicle in Kigali

Miscellaneous/ equipment
• Fitted with FM & short-wave radio, MP3 functionality, with at least two speakers and minimum 1 USB port
• Manufacturers approved jack and tool kit
• Reflector red warning triangles
• Owner’s manual in English
• One full-size spare wheel and tire secured by a lockable device outside the vehicle
April 19th, 2023
Procurement Unit
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