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Supply of Office Supplies tender at IPA Rwanda
Innovations for Poverty Action ( IPA )
Website :
278 Days Ago
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  1. Introduction

Background: IPA is a research and policy Non-Governmental Organization (NGO) that discovers and promotes effective solutions to global poverty problems. IPA designs, rigorously evaluates, and refines these solutions and their applications together with researchers and local decision makers, ensuring evidence is used to improve the lives of the world’s poor. Since being founded in 2002, IPA has worked with over 400 leading academics to conduct over 500 evaluations in 51 countries.

IPA Rwanda was established in 2013 and has multiple active projects spanning Education, Agriculture, Finance, and Health. IPA Rwanda predominantly implements randomized evaluations in collaboration with the academics, the Government of Rwanda and other development NGOs to evaluate the impact of new development concepts to help inform future government policy and development projects. IPA Rwanda has restricted grant income of approximately 1.2- 1.4m USD per year.

Synopsis of the Request for Quotation

IPA Rwanda invites qualified offerors to submit proposals to supply and deliver office supplies in support of IPA office operations and program implementation.

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1. RFQ No.

RFQ No. 009/28/09/2023/Supp

2. Issue Date

September 28, 2023

3. Title

Supply of office supplies

4. Issuing Office

Innovations for Poverty Action (IPA), Rwanda

Plot 1123, KK23/KK387, Kicukiro (30.1054823/@-1.9760264,30.1009648,15z" style="box-sizing: border-box; color: rgb(49, 158, 98); text-decoration: none; font-family: Roboto, sans-serif;">IPA Rwanda office map), Phone: +250 788 345 894

www.poverty-action.org 

5. Deadline for Receipt of Questions

October 03, 2023, at 5PM

6. Point of Contact for Questions

iparwandaprocurement@poverty-action.org

7. Deadline for Receipt of Quotes.

October 06th ,2023 at 5PM

8. Submission Address

RWA_proposals@poverty-action.org

9. Anticipated Award Type

A firm-fixed-price contract, IPA will pay an agreed fixed price on the items requested.

Issuance of this RFQ in no way obligates IPA to award a subcontract or purchase order and Bidders will not be reimbursed for any costs associated with the preparation of their quote.

10. Basis for Award

An award will be made to the responsible bidder whose bid is responsive to the terms of the RFQ and is most advantageous to IPA considering price or/and other factors included in the RFQ. To be considered for award, bidders must meet the requirements identified in Section 4, “Determination of Responsibility”. No discussions or negotiations are permitted with bidders, and therefore bidders shall submit their best and final price.  

2. Request for Quotation

1. General Instructions to Bidders

Quotes must be received by October 06th ,2023 no later than 5PM. Late offers will be rejected except under extraordinary circumstances at IPA’s discretion.

2. Questions Regarding the RFQ

Each Bidder is responsible for reading very carefully and understanding fully the terms and conditions of this RFQ. All communications regarding this solicitation are to be made solely through the Issuing Office and must be submitted in writing to the Issuing Office no later than the date specified above. All questions received will be compiled and answered in writing and distributed to all interested Bidders. 

3. Deliverables and timeline
  1. The offeror will be contract for a period on one year with the possibility of extension based on the performance

4. Determination of Responsibility

IPA will not enter into any type of agreement with a vendor prior to ensuring the service provider responsibility. When assessing a vendor’s responsibility, the following factors are taken into consideration:

Request for Quotations:

  1. Quotations for the engagement must be addressed to the to RWA_proposals@poverty-action.org no later than 17h00 Rwanda time on October 06th ,2023. Late submissions will not be considered.
  2. Firms must submit a fixed price (TTI) for items and Deliverables in Rwandan Francs only valid for one year
  3. Firms must submit a competency statement to demonstrate their ability to complete the work, similar past engagements and a minimum of three (3) references.
  4. Firms must include full administrative details of their company including:
    1. Full address of the company indicating Country, Province, District, Sector, Cell, Village, Street number, E-mail, Telephone, Post office box and Bank account details
    2. Company profile
    3. Copy of Trade License
    4. Original or certified copy of affidavit of no debt by RRA still valid
    5. Original or certified copy of affidavit of no debt by the Rwanda Social Security Board still valid
    6. VAT Certificate
    7. Valid CIT-CORP. INCOME TAX
    8. Past performance (3) certificate from government institutions or other known institutions (preferably international NGO)
  5. All quotations must be submitted in English

5. Compliance with Terms and Conditions

Bidder shall be aware of the general terms and conditions for an award resulting from this RFQ. The selected Bidder shall comply with all Representations and Certifications of Compliance listed in Attachment 2: Terms and Conditions.

6. Procurement Ethics

By submitting an RFQ, Bidders certify that they have not/will not attempt to bribe or make any payments to IPA employees in return for preference, nor have any payments with Terrorists, or groups supporting Terrorists, been attempted. Any such practice constitutes an unethical, illegal, and corrupt practice and either the Bidders or the IPA staff may report violations to the Toll-Free Ethics and Compliance Anonymous Hotline at +1 844 837 5445.

1.1 Attachment 1: Price schedule template

S/N

Item Name

Specification

QTY

Unity price in number

Total price with VAT

1

Hand wash soap 500 ml

 Vena with orange

      

2

Insecticide

 Bygones

      

3

Liquid soap 5l

 Supa Multipurpose perfume

      

4

Soap

 tempo

      

5

Tea Bag

Box of 50 enveloped tea bags

      

6

Rwanda mountain tea

 500grs

      

7

Thé du Rwanda 250g

 From SORWATHE

      

8

Coffee 500 g

 Malaba

      

9

Window cleaner

 Shinex 650ml

      

10

Air-fleshner 300ml

 Tropical

      

11

Toilet paper

 Supa

      

12

Toilet cleaner

 Dinpic 800ml

      

13

Vim

 500g

      

14

Foam clean

 650ml

      

15

Towel for the toilet cleaning

Paquet of 6 pieces  

      

16

Torchon

        

17

Towel for the kitchen

        

18

Brown Sugar

 sack of 25kg

      

19

water 500ml

 Inyange box of 24 bottles

      

20

Rateaux

        

21

Sacks for rubbish collection

 made of rubber

      

22

Thermos flask

 3lts Stainless Steel

      

23

Kettle

 3lts Stainless Steel

      

24

Coffee maker

 Classic Stainless Steel

      

25

Empty gaz cylinder

12KG

      

26

Refilling cooking Gas

 12Kgs

      

27

Teacups

        

28

Water Glasses

        

29

Casserole (5L)

 With minimum of carrying capacity of 5L

      

30

Teaspoons

        

31

Sponge

        

32

Mop

 KIAKA

      

33

Broom

 KIAKA

      

34

Machete

        

35

Couper a Couper

        

36

Secateurs

        

37

Dustbin

Medium

      

38

Dinner set

 with minimum of 12 arcopal plates

      

39

Hand sanitizer 500ml

500ml with gel

      

40

Inyange

bottles 20 liters without tap

      

41

Refilling inyange water bottle

20 liters without tap

      

42

Sugar bow

 With carrying capacity 300g

      

43

Back bag

Made in Rwanda

      

44

Tablet Chargers

Samsung Original

      

45

Hand sanitizers

With gel

      

46

Power banks

with capacity of 20000 mAh

      

47

Boots

        

58

Raincoats

        

49

Umbrellas

        

50

light bulb

12W (220V) and above

      

51

Travel coffee mugs

500-1000ML

      

52

water bottle

700-1000ML

      

54

Brush

for ground cleaning

We, the undersigned, provide the attached quote in accordance RFQ # _______ dated _________Our attached quote is for the total price of _____________________ (figure and in words)

I certify a validity period of ___days for the prices provided in the attached Price Schedule/Bill of Quantities. Our quote shall be binding upon us subject to the modifications.

We understand that IPA is not bound to accept any quotes it receives.

Authorized Signature:

Name and Title of Signatory:

Name of Firm:

Address:

Telephone:

Email:

Company Seal/Stamp

1.2 Attachment 2: Terms and Conditions

  1. The Request for Quotes is not and shall not be considered an offer by IPA.
  2. All responses must be received on or before the date and time indicated on the RFQ. All late responses will be rejected.
  3. All unresponsive quotes will be rejected.
  4. All quotes will be considered binding offers. Prices quoted must be valid for entire period provided by respondent.
  5. All procurement will be subject to IPA contractual terms and conditions and contingent on the availability of donor funding.
  6. IPA reserves the right to accept or reject any quotation or cancel the procurement process at any time, without assigning any reason, and shall have no liability to any vendors submitting quotations for such rejection or cancellation of the procurement.
  7. IPA reserves the right to accept all or part of the quotation when awarding the purchase order/contract.
  8. All information provided by IPA in this RFQ is offered in good faith. Individual items are subject to change at any time and all bidders will be provided with notification of any changes. IPA is not responsible or liable for any use of the information submitted by bidders or for any claims asserted therefrom.
  9. IPA reserves the right to require any bidder to enter into a non-disclosure agreement.
  10. The bidders are solely obligated to pay for all costs, of any kind whatsoever, which may be incurred by bidder or any third parties, in connection with the Response.
  11. All Responses and supporting documentation shall become the property of IPA, subject to claims of confidentiality in respect of the Response and supporting documentation, which have been clearly marked confidential by the bidder.
  12. Willing to sign Terrorist Financing Screening Consent Form

Done at Kigali on September 28, 2023

IPA Rwanda

Job Info
Job Category: Tenders in Rwanda
Job Type: Full-time
Deadline of this Job: Friday, October 13 2023
Duty Station: Kigali
Posted: 28-09-2023
No of Jobs: 1
Start Publishing: 28-09-2023
Stop Publishing (Put date of 2030): 28-09-2066
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