Tender Notice/Letter of Invitation

Tender Title: SUPPLY OF HARDWARE MATERIALS FOR CIVIL, MECHANICAL, ELECTRICAL AND PLUMBING WORKS FOR MAINTENANCE OF CIVIL, MECHANICAL, ELECTRICAL, AND PLUMBING WORKS OF RSSB PROPERTIES UNDER UDL MANAGEMENT: VISION CITY-PHASE 1 & 2, GRAND PENSION PLAZA (GPP), RSSB TWIN TOWER2, KIYOVU HOUSE, NYARUTARAMA PLAZA, AND UPCOUNTRY PENSION PLAZAS IN RWAMAGANA, NYANZA, KARONGI AND MUSANZE DISTRICTS RESPECTIVELY. 

Tender Ref N^o: 015/W/NCB/UDL/2024

Kigali,21/02/2024

Dear Mrs/Mr:

1. Ultimate Developers Ltd (UDL) is a private real estate company leading the way in transforming the property business in Rwanda. UDL has a growing portfolio of Residential and Commercial projects that are changing Rwanda's real estate landscape. It’s a flagship project, the unique Vision City neighbourhoods, is the biggest upscale suburb in Kigali and Rwanda at large with the first phase of 504 units which are completed and sold. Furthermore, UDL is developing Vision City-Phase 2, a GREEN, SMART, WELL and SUSTAINABLE neighbourhood as well as managing all the properties of Rwanda Social Security Board (RSSB) within Kigali and Upcountry.
2. The objective of this tender is to enter into a framework contract with a competent Civil, and MEP companies/firms that can undertake the assignment and Supply of hardware materials for Works of Civil, Electrical, Mechanical and Plumbing of RSSB Properties under UDL Management: Vision City-Phase 1 & 2, Grand Pension Plaza (GPP), RSSB Twin Tower 2, Kiyovu House, Nyarutarama Plaza and upcountry Pension Plazas in Rwamagana, Nyanza, Karongi and Musanze Districts Respectively. The maintenance needed shall be to the highest standards and satisfaction expected by UDL.
3. This Tender comprise One (1) indivisible Lot that shall constitute different framework contracts:
   1. Civil, Electrical, Mechanical and Plumbing Works. 
4. This Letter of Invitation is addressed to all competent all companies with vast experience in Construction. Bidding will be conducted through National Competitive Bidding (NCB).
5. Interested bidders shall purchase the Tender Document at a fee of Fifty Thousand Rwandan (50,000 RWF) via Ultimate Developers Ltd Account Number opened in Bank of Kigali, Account Number: 100004408289 in the names of Ultimate Developers Limited (UDL) and may obtain further information at UDL Head Office (Address below) during office hours 09:00 a.m. to 05:00 p.m. Local Time or via email. 
6. Interested bidders may obtain further information on the Tender Document and other clarifications at UDL Head Office (Address below) during office hours 08:00 a.m. to 05:00 p.m. Local Time.

Address:

Ultimate Developers Ltd (UDL)

Procurement & Logistics Office

RSSB Building, Tower II

9^th Floor                                                                                  

P.O. Box 5516 Kigali

Kigali City, Rwanda

E-mail: procurement@udl.rw 

7. The Tender Document will be available for pickup from UDL offices from 23/02/2024 from 10:00am or can be requested via the above emails upon proof of purchase of the Tender Document. 

8. Well typed bids written in English, clearly marked with the Tender Title and tender reference number shall be deposited in sealed envelopes at the Procurement Office of UDL not later than 12/03/2024 at 10:00 a.m. local time (8:00 a.m. GMT). 

9. ids will be opened in the presence of bidders’ representatives who choose to attend on 12/03/2024 at 10:15 a.m. local time (08:15 a.m. GMT) in the Board Room of UDL HQ, 9th Floor /RSSB Building – Tower II. Bids shall remain valid for 120 days after the Deadline for Bid Submission prescribed above. 

10. Detailed technical specifications and quantities and other qualification criteria required are annexed to this Invitation. 

Sincerely,

Alice NTAMITONDERO

Chief Executive Officer

Ultimate Developers Ltd