CATHOLIC RELIEF SERVICES - UNITED STATES CATHOLIC CONFERENCEOF BISHOPS

Title of the Tender: Supply of Antropometric measurement equipment

Tender Reference Number: CRS-Rwanda 024- FY24-TN/2024

Procurement Method: National Open Tender

Date of Issue: May 10, 2024

Date of Submission: May 30, 2024

Scope of Work

Supply of Antropometric measurement equipment for STRONG Project

About Catholic Relief Services (CRS)

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development works are accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding. The Country Program has over 80 staff and implements its projects through local and international partners, with strong coordination/collaboration with Government of Rwanda structures. Catholic Relief Services (CRS) has been working in Rwanda since 1961. CRS Rwanda’s key programing areas include youth empowerment, agriculture, early childhood development, economic strengthening, justice, and peace building. To achieve this, CRS collaborates with the government of Rwanda, donors, the Catholic church, private sector, and civil society organizations.

About STRONG Project

Globally, adolescent girls and young women (AGYW) are considered high-risk groups for being underweight, overweight, obese, and having anemia, making them a priority group for interventions aimed at improving nutrition at scale.

The STRONG Project, a 5-year initiative, aims to improve nutrition outcomes for the target group in seven countries: Guatemala, India, Liberia, Tanzania, Timor-Leste, and Zambia including Rwanda. The overall STRONG project objective is 'Adolescent girls and young women live healthy, productive lives and break the cycle of intergenerational malnutrition.

In Rwanda, the STRONG project is being implemented in 5 districts, namely Kayonza, Rwamagana, Nyarugenge, Rulindo, and Nyamasheke. It is collaborating with other partners, including government institutions (MINEDUC, MOH, MIGEPROF, MINALOC, MINAGRI), nutrition implementing partners (USAID GKB), and local civil societies.

The Project targets three avenues of change, including improving service delivery in healthcare, education, agricultural extension, and community-based services to meet the needs of AGYW. It also aims to provide products and supplements to fill critical nutritional and micronutrient gaps for them, as well as supporting positive health and nutrition behaviors among AGYW and those in their spheres of influence.

1. Purpose of the procurement request

CRS Rwanda invites sealed bids from eligible company for the supply of specialized anthropometric measurement equipment to STRONG Project as per below detailed technical specifications. The bid shall remain valid for a period of 120 days starting from the submission deadline. The desired delivery time is two (2) months after reception of the purchase order.

2. Eligibility criteria

Your offer must further take note of the following documents for evaluation purpose.

2.A. Administrative documents

• Registration certificate issued by RDB.
• Tax clearance certificates issued by RRA.
• Bid validity period of 120 days.
• Bids should be signed by an authorized company representative or provision of power of Attorney in

case the person who signed the bid is not the legal representative.

2.B. Technical documents

• Provide detailed technical specifications.
• Provide ISO Certificate or certificate of conformity.
• Provide the equipment catalog and user manual.
• Bid should specify maximum delivery period after reception of the purchase order.
• Two (2) completion certificates of supplying similar equipment.
• Provide a credit line (ligne de credit) of 20,000,000 (Twenty million of Rwandan Francs) from the financial institution.
• Warranty: at least 1 year
• Provide Operational license of the importer provided by Rwanda FDA.

3.C. Financial Offer should be submitted with the following requirements/Documents

1. Submit your final best financial offer for each service quoted in Rwanda Francs (Rwf).
2. The offer must be VAT inclusive.
3. CRS Contact Information:

Address: Catholic Relief Services

Chadel house 3rd floor in Nyarugenge District

P.O.Box 65 Kigali-Rwanda

Attention to: CRS Rwanda Procurement Team.

Email address: rwandabids@crs.org

N.B:

• The supplier will be responsible to distribute these equipment to five district pharmacies offices (Kayonza , Rwamagana , Rulindo, Nyamasheke and Nyarugenge) and the distribution plan will be provided to the successful supplier.
• For your reference, we have annexed to this tender the supplier’s code of conduct that the successful bidder will be required to sign together with the contract.
• The CRS payment modalities are 100% payment within 15 days after receipt and acceptance of goods.

5. Application process

Interested bidders are encouraged to send their applications to rwandabids@crs.org no later than May 30, 2024, at 11:00am Kigali time. The title of the email must include: “Supply of anthropometric measurement equipment”. Late submissions will not be considered.

You are advised that this tender does not constitute in any way a commitment on the part of CRS/Rwanda or its agents, for any service requested.

Done on May 10, 2024.

Hans Fly

Country Representative

ANNEX

SUPPLIER / SERVICE PROVIDER CODE OF CONDUCT

Catholic Relief Services (CRS) has committed to the principles of responsible sourcing and we expect our suppliers and service providers to fully follow the applicable contractual obligations to include CRS terms & conditions, local and relevant/otherwise applicable laws and to adhere to internationally recognized environmental, social, and corporate governance standards. We also expect our suppliers to implement these standards with their suppliers and subcontractors, as inspired by the United Nations GlobalCompact initiative, the United Nations Guiding Principles and Human Rights, the International LabourOrganization's Declaration on Fundamental Principles and Rights at Work, ETI Base Code, and applicable CRS’ Policies, Procedures and Standards.

1) SOCIAL

• Prohibit all forms of harassment, sexual harassment, exploitation and abuse, including sexual exploitation and abuse, and trafficking in persons.¹ All sexual activity with a child, defined as person under the age of 18 years, is considered sexual abuse regardless of local age of
• Have mechanisms in place to actively prevent, address, and respond to harassment, sexual harassment, exploitation and abuse, including sexual exploitation and abuse, and trafficking in
• Support the protection of internationally proclaimed human rights and prohibit forced, bonded, and involuntary labor and child
• Do not recruit or employ children under the age of 15 years. Do not recruit or employ children under 18 years for work that is mentally or physically dangerous or interferes with
• Treat employees with dignity and respect and supply a workplace that is safe and hygienic, complies with national laws, and is free from discrimination on the basis of race, gender, age, religion, sexuality, culture or disability.
• Provide accessible and confidential reporting mechanisms for employees and other stakeholders to report concerns or suspicions of any forms of harassment, abuse and exploitation described above and potentially unlawful practices by management or
• Commit to protecting reporters or whistleblowers from retaliation.
• Uphold the freedom of association and the right to collective bargaining as set out within applicable laws.
• Ensure wages and working hours meet national legal

2) GOVERNANCE

• Abide by all applicable national and international trade laws and regulations including but not limited to antitrust, trade controls, and sanction
• Consider business integrity as the basis of business
• Prohibit all types of bribery, corruption, money laundering and terrorism
• Forbid gifts to private or public officials that aim to influence business decisions or otherwise encourage them to act contrary to their
• Respect the privacy and confidential information of all your employees and business partners as well as protect data and intellectual property from
• Have data protection and managements standards in place that address data collection, safeguarding, sanitation and The data owner is aware of the data provision terms and conditions and supplies consent as per CRS Responsible Data Values and Principles
• Implement a proper Compliance Management policy and procedure, which facilitate compliance with applicable laws, regulations, and
• Follow all applicable environmental, health and safety
• Promote the safe and environmentally sound development, manufacturing, transport, use and disposal of your products.
• Ensure by using proper management policies and procedures that product quality and safety meet the applicable requirements.
• Protect your employees’ and neighbors’ life and health, as well as the public at large against

hazards inherent in your processes and products.

• Use resources efficiently, apply energy-efficient and environmentally friendly technologies and reduce waste, as well as emissions to air, water, and

Because CRS is a recipient of numerous grants or contracts provided by governmental, public, and private donors, all suppliers and service providers are hereby notified that other donor-specific compliance measures may be included in the legal instrument through which goods or services are procured.

CRS reserves the right to conduct due diligence audits or assessments to ensure your compliance and will take reasonable steps to investigate or otherwise take appropriate action to address concerns. CRS reserves the right to terminate any relationship for non-adherence to the above mention requirements.

Should you have any concerns or suspicions of any forms of harassment, abuse and exploitation described above and in CRS’ Safeguarding Policy, illegal or improper conduct, CRS requires you to report through any of the following channels:

• CRS Management
• CRS Whistleblower site: http://bit.ly/crshotline
• Email: alert@crs.org
• Phone/Skype: 1-866-295-2632
• Toll free for CRS Rwanda : 8007
• Mail: (mark “Confidential") Attention: General Counsel Catholic Relief Services

228 W. Lexington Street Baltimore, MD 21201

Ensuring the principles of sustainable development in our supply chain is important to CRS. We hope that as our partner you show your commitment via compliance with your own code of conduct or company policies that embrace these standards.

In accepting business from CRS in the form of a purchase order, contract, or agreement, you are implicitly accepting your organization’s roles and responsibilities outlined in this document.

___________________________________ Date: ________________________

Name: _____________________________

Title: _________