Summary
Date Posted: Tuesday, February 07, 2023 , Base Salary: Not Disclosed

JOB DETAILS:
Sponsorship and Fundraising Officer
Type of contract: Fixed term
Working location: Kayonza Location
Reporting hierarchically to: Head of Location
Reporting technically/functionally to: Sponsorship Manager
Deadline: 13th February, 2023
Context of the position
SOS Children’s Villages Rwanda is an independent member association affiliated to the SOS Federation. SOS Children’s Villages Rwanda leverages existing community resources to strengthen quality childcare and protection through a holistic continuum of care tailored to orphans, vulnerable children, and their families. SOS Children’s Villages Rwanda actively advocates for the promotion of childcare and child protection. In Rwanda, SOS Children’s Villages operate in four locations based in Gasabo, Gicumbi, Kayonza and Nyamagabe Districts. In order to further fulfil the above-mentioned responsibilities, SOS Children’s Villages Rwanda is seeking for a Competent Sponsorship Officer, in one of its locations.
(Kayonza Location).

JOB PURPOSE:
The purpose of this position is mainly to ensure quality and timely accomplishment of sponsorship activities and innovates local fundraising models in order to significantly diversify and increase the financial resources available for SOS Children’s Villages programmes in the location and compliance to the standards of the organization before correspondences are sent to the National Office.

Main clients:
Sponsorship team at the National Office
• International Sponsors
• Children and young people
• SOS Mothers, Aunts and youth leaders
• Social workers, etc

Key performance areas and main responsibilities:
1. Implementation of the international sponsorship programme in compliance with standards for the children living in the village.
Ensure that every eligible child is registered with International Sponsorship Office
• Participate in the child admission process and advise the admission team to ensure that all the formalities and requirements are followed to facilitate the eligibility in the international sponsorships for the children who join the village.
• Liaise with admission committee, caregivers and any other relevant staff and assist in collection of data on children in preparation for their registration with International Office.
• Send accurate child registration information to the National Office.
• Communicate any changes in a child’s details, status and location to the National Office.
• Make sure that all the children registered in International Sponsorship have General Consent forms duly signed.
• Make sure that all the children registered in International Sponsorship have Grant of usage rights duly signed.
• Make sure all the family members of the children registered in the International Sponsorships have General Consent forms duly signed.

2. Manage donor service cycle
Ensure the smooth flow of correspondences
• Provides timely information in response to a correspondence or query from sponsors to the National Office.
• Assist in installing a correspondence tracking system by recording all incoming and outgoing mails and queries at the Village.
• Advise on what toys or gifts to buy for the child in conjunction with the social workers and caregivers when the items purchased will be needed in sponsorship activities.
• Prepare key mailings: Mid and end of year sponsorship letters
• Liaise with the children, caregivers, social workers, teachers… to solicit information to form the basis of the letters for each child active in sponsorship.
• Collects information according to the instructions, updates from the Sponsorship team at the National Office and the time frame set.
• Assist in preparation of Christmas greetings cards according to the guidelines time frame set.

3. Maintain filing system and database management
• Ensure that detailed information on each child is kept/ recorded on a data base.
• Ensure that every child’s data base is updated regularly.
• • Keep the Children’s Sponsorship files updated according to the Audit’s recommendation.
• Keep up-to-date the database of spontaneous and natural photos of the sponsored children living in the village.

• 4. Local fundraising
o Generate Corporate Social Responsibility relationships that uplift and benefit SOS Children’s Villages in line with its mission. Liaise with and manage the relationship with external agencies including local corporate partners and Government partners
o Initiate and coordinate fundraising campaigns, support fundraising teams within SOS Children’s Villages with expertise on fundraising in collaboration with Local Fundraising and Communication Manager
o Develop accurate, inspiring propositions and packages of information about SOS Children’s Villages work, including sourcing information from other teams, writing compelling proposals and working with Local Fundraising and Communication Manager on any design needs for proposals and reports
o Ensure written reports of donation received by respective locations and shared report with disposal committee for validation, working in collaboration with Local Fundraising and Communication Manager to write appreciation letters, accurate, engaging, follow best practice, and are shared with SOS Children’s Villages partners.
o Represent SOS Children’s Villages and participate in events organised by corporate organisations

Preferred personal attributes
• Passionate about childcare and development
• Punctuality and assiduity
• Knowledge of child rights and child development issues
• Good standards of conduct and ethics as well as integrity, appropriate judgment, independence and confidentiality
• Personal organization and planning skills; ability to organize and prioritize
• Capable of a rigorous analytical approach and result oriented.
• 5. Formal qualifications
Bachelor’s degree in social science, Education, Journalism, Communication, Translation and Interpretation, Public relations or relevant courses with at least 3 years of experience in sponsorship or donor servicing,

Experience requirements
• Must have dynamic and collaborative spirit as well working in a team
• Must have skills in photo – Video shooting and editing.


Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

Job application procedure
The interested Candidates in this position should send a detailed CV, application letter and other required documents to sos.recruitment@sos-rwanda.org  and properly fill the application form found via the following LINK by not later than 13th February, 2023.
The application file should contain:
• -A cover letter,
• -Detailed CV with three referees,
• -Copy of academic qualifications

Please indicate in the subject line “Sponsorship officer”.
Female candidates are highly encouraged to apply
N.B Only shortlisted candidates will be contacted.
“SOS Children’s Villages Rwanda/ International holds strict child safeguarding principles and a zero-tolerance policy for conducts of sexual harassment, exploitation and abuse in the workplace and other places where the organization’s activities are rendered. Parallel to technical competence, recruitment, selection and hiring decisions will give due emphasize to assessing candidates value congruence and thorough background checks, police clearance reference check processes”.
Done at Kigali, 06th February 2023
Jean Bosco KWIZERA
National Director
SOS Children’s Villages Rwanda


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