CATHOLIC RELIEF SERVICES

UNITED STATES CATHOLIC CONFERENCE OF BISHOPS

 TENDER FOR HIRING A SERVICE PROVIDER TO HANDLE PUBLIC AUCTION PROCESS FOR CRS RWANDA

Title of the Tender: Hiring service provider to handle public auction process for CRS Rwanda

Tender Reference Number: CRS-Rwanda 009- FY25-TN/2025

HIRING A SERVICE PROVIDER TO HANDLE PUBLIC AUCTION PROCESS FOR CRS RWANDA

CRS-Rwanda 009- FY25-TN/2025

Call for Tender hiring a Service Provider to handle public auction process for CRS Rwanda

Catholic Relief Services – United States Conference of Catholic Bishops’ office in Rwanda (CRS/Rwanda) is a nonprofit international humanitarian and development organization working with local partners to serve the poor and vulnerable in Rwanda and globally.

CRS Rwanda invites you to submit the financial proposal for handling public auction process of CRS Rwanda vehicles as per below list:

The bid shall remain valid for a period of 90 days starting from the submission deadline.

N.B:

• The selected service provider should take responsibility to ensure that all legal and CRS requirements are fulfilled.
• CRS Vehicles are originally imported under duty-free status and the applicable taxes will be paid by the auction winner considering the RRA policy and procedures.
• For your reference, we have annexed to this tender the supplier’s code of conduct that the successful bidder will be required to sign together with the contract.
• CRS payment modalities are 100% payment (full payment) within 15days after completion of the required services.

FOR EVALUATION PURPOSE, THE BIDDER MUST SUBMIT THE FOLLOWING DOCUMENTS:

SECTION I: Administrative Documents

1. A copy of full Registration Certificate (Full RDB Certificate): duly mentioning that the supplier is registered in this business area.

2. A copy of VAT and Tax clearance certificate: a copy of a valid Tax clearance certificate issued by Rwanda Revenue Authority (RRA).

3. Bid should be signed and stamped by the legal representative of the company.

SECTION II. Technical documents

1. A proof of enough space to park vehicles to be auctioned.

2. At least 3 certificates of good completion for providing similar services.

SECTION III: Financial offer

Submit your final best financial offer quoted in Rwanda Francs (Rwf).

• Clarify Validity of the offer.
• Bid should specify maximum period of the public auction process after signing contract.
• The offer must specify applicable tax.

CLARIFICATION OF THE BIDDING DOCUMENT

Bidders requiring any clarification on the tender document, may notify CRS by email. The response to any request for clarification will be provided by email. All request for clarification must be received within 5days prior to the Deadline for the Submission of Bids. Clarification may be sought in writing to:

CRS Email: rwandabids@crs.org

Attention to CRS Rwanda Procurement Team

SUBMISSION OF BID

Bid written in French or English addressed to the attention of the CRS / Rwanda Program Country Representative must be submitted to the following e-mail address “ rwandabids@crs.org” on or before May 13, 2025 at 11:00AM local time.

You are advised that this tender does not constitute in any way a commitment on the part of CRS/Rwanda or its agents, for any service requested.

Done at Kigali, April 29, 2025

Hans, Fly

Country Representative

SUPPLIER / SERVICE PROVIDER CODE OF CONDUCT

Catholic Relief Services (CRS) has committed to the principles of responsible sourcing and we expect our suppliers and service providers to fully follow the applicable contractual obligations to include CRS terms & conditions, local and relevant/otherwise applicable laws and to adhere to internationally recognized environmental, social, and corporate governance standards. We also expect our suppliers to implement these standards with their suppliers and subcontractors, as inspired by the United Nations Global Compact initiative, the United Nations Guiding Principles and Human Rights, the International Labour , Organization's Declaration on Fundamental Principles and Rights at Work, ETI Base Code, and applicable CRS’ Policies, Procedures and Standards.

1) SOCIAL

• Prohibit all forms of harassment, sexual harassment, exploitation and abuse, including sexual exploitation and abuse, and trafficking in persons.¹ All sexual activity with a child, defined as person under the age of 18 years, is considered sexual abuse regardless of local age of
• Have mechanisms in place to actively prevent, address, and respond to harassment, sexual harassment, exploitation and abuse, including sexual exploitation and abuse, and trafficking in
• Support the protection of internationally proclaimed human rights and prohibit forced, bonded, and involuntary labor and child
• Do not recruit or employ children under the age of 15 years. Do not recruit or employ children under 18 years for work that is mentally or physically dangerous or interferes with
• Treat employees with dignity and respect and supply a workplace that is safe and hygienic, complies with national laws, and is free from discrimination on the basis of race, gender, age, religion, sexuality, culture or disability.
• Provide accessible and confidential reporting mechanisms for employees and other stakeholders to report concerns or suspicions of any forms of harassment, abuse and exploitation described above and potentially unlawful practices by management or
• Commit to protecting reporters or whistleblowers from retaliation.
• Uphold the freedom of association and the right to collective bargaining as set out within applicable laws.
• Ensure wages and working hours meet national legal

2) GOVERNANCE

• Abide by all applicable national and international trade laws and regulations including but not limited to antitrust, trade controls, and sanction
• Consider business integrity as the basis of business
• Prohibit all types of bribery, corruption, money laundering and terrorism financing
• Forbid gifts to private or public officials that aim to influence business decisions or otherwise encourage them to act contrary to their
• Respect the privacy and confidential information of all your employees and business partners as well as protect data and intellectual property from
• Have data protection and managements standards in place that address data collection, safeguarding, sanitation and The data owner is aware of the data provision terms and conditions and supplies consent as per CRS Responsible Data Values and Principles

Implement a proper Compliance Management policy and procedure, which facilitate compliance with applicable laws, regulations, and standards.

1 Refer to pages 6 and 7 of CRS’ Policy on Safeguarding for further details on prohibited exploitative conduct, including procurement of commercial sex, employment practices, and relationships with beneficiaries that are exploitative or abusive.

3) ENVIRONMENT

• Follow all applicable environmental, health and safety
• Promote the safe and environmentally sound development, manufacturing, transport, use and disposal of your products.
• Ensure by using proper management policies and procedures that product quality and safety meet the applicable requirements.
• Protect your employees’ and neighbors’ life and health, as well as the public at large against hazards inherent in your processes and products.
• Use resources efficiently, apply energy-efficient and environmentally friendly technologies and reduce waste, as well as emissions to air, water, and

Because CRS is a recipient of numerous grants or contracts provided by governmental, public, and private donors, all suppliers and service providers are hereby notified that other donor-specific compliance measures may be included in the legal instrument through which goods or services are procured.

CRS reserves the right to conduct due diligence audits or assessments to ensure your compliance and will take reasonable steps to investigate or otherwise take appropriate action to address concerns. CRS reserves the right to terminate any relationship for non-adherence to the above mention requirements.

Should you have any concerns or suspicions of any forms of harassment, abuse and exploitation described above and in CRS’ Safeguarding Policy, illegal or improper conduct, CRS requires you to report through any of the following channels:

• CRS Management
• CRS Whistleblower site: http://bit.ly/crshotline
• Email: alert@crs.org
• Phone/Skype: 1-866-295-2632
• Toll free for CRS Rwanda : 8007
• Mail: (mark “Confidential") Attention: General Counsel Catholic Relief Services

228 W. Lexington Street Baltimore, MD 21201

Ensuring the principles of sustainable development in our supply chain is important to CRS. We hope that as our partner you show your commitment via compliance with your own code of conduct or company policies that embrace these standards.

In accepting business from CRS in the form of a purchase order, contract, or agreement, you are implicitly accepting your organization’s roles and responsibilities outlined in this document.

___________________________________ Date: ________________________

Name: _____________________________

Title: _________

Catholic Relief Services | Supplier/ Service Provider Code of Conduct