Summary
Date Posted: Wednesday, March 23, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Secretary in Central Secretariat
Level:8.II
Job description
• Receive and acknowledge receipt of all incoming mail and outgoing mails to the Ministry and capture them on the e-doc;
• Proper/professional filing and keeping of all mail; both incoming and outgoing;
• Ensure Mails are recorded before they are transmitted to the relevant departments
• Ensure outgoing and incoming correspondences are properly recorded and filed
• Safe custody and control of use of the Ministry’s stamp and seal;
• Code all outgoing mail;
• Dissemination of all outgoing email and keeping a record of its receipt at the various destinations;
• Liaise with Courier service providers to collect and deliver courier from the Ministry’s Central Secretariat to destination;
• Produce (photocopy and bind) documents as may be needed by different Units;
• Produce weekly report of the status of mails responded to or not
• Ensure high standards of customer care to the clients of the ministry

Minimum Qualifications
• Bachelor's Degree in Economics
0 Year of relevant experience
• Advanced Diploma in Secretarial Studies
0 Year of relevant experience
• Advanced Diploma in Office Management
0 Year of relevant experience
• Bachelor’s Degree in Secretarial Studies
0 Year of relevant experience
• Bachelor’s Degree in Public Administration
0 Year of relevant experience
• Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
• Bachelor’s Degree in Sociology
0 Year of relevant experience
• Bachelor's Degree in International Relations
0 Year of relevant experience
• Bachelor's Degree in Management
0 Year of relevant experience
• Bachelor's Degree in Communication
0 Year of relevant experience
• Bachelor's Degree in Journalism
0 Year of relevant experience
• Bachelor's Degree in Public Relations
0 Year of relevant experience
• Bachelor's Degree in Media
0 Year of relevant experience
• Bachelor's Degree in Law
0 Year of relevant experience
• Bachelor's Degree in Development Studies
0 Year of relevant experience
• Bachelor's Degree in Procurement
0 Year of relevant experience
• Bachelor's Degree in Psychology
0 Year of relevant experience
• Bachelor's Degree in Accounting
0 Year of relevant experience
• Bachelor's Degree in Office Management
0 Year of relevant experience
• Bachelor's Degree in Arts and Publishing
0 Year of relevant experience
• Bachelor's Degree in Social Work
0 Year of relevant experience
• Bachelor's Degree in Political Sciences
0 Year of relevant experience
• Bachelor's Degree in Education Sciences
0 Year of relevant experience
• Bachelor's Degree in Finance
0 Year of relevant experience
• Bachelor's Degree in Marketing
0 Year of relevant experience
• Bachelor's Degree in Business Administration
0 Year of relevant experience
• Bachelor's Degree in Customer Relations
0 Year of relevant experience
• Bachelor’s Degree in Arts and Language
0 Year of relevant experience
• Bachelor’s Degree in Business Information Technology
0 Year of relevant experience
• Bachelor’s Degree in Translation and Interpretation
0 Year of relevant experience
• Bachelor's Degree in Hospitality Management
0 Year of relevant experience
• Bachelor's degree in Linguistics and Literature
0 Year of relevant experience
• Bachelor of Office Administration and Management
0 Year of relevant experience
• Bachelor's degree in Travel and Tourism Management
0 Year of relevant experience
• Bachelor's Degree in Supply Chain Management and Logistics
0 Year of relevant experience
• Advanced Diploma(A1) in Office Administration
0 Year of relevant experience
• BA (HON) IN ARTS AND CREATIVE INDUSTRY
0 Year of relevant experience

Competency and Key Technical Skills
• Integrity
• Strong critical thinking skills and excellent problem solving skills.
• Inclusiveness
• Accountability
• Communication
• Teamwork
• Client/citizen focus
• Professionalism
• Commitment to continuous learning
• Office management skills
• Resource management skills
• Problem solving skills
• Decision making skills
• Time management skills
• Risk management skills
• Results oriented
• Digital literacy skills
• Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
• Analytical skills

Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

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