Summary
Date Posted: Tuesday, October 04, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Secretary (PAP)
Location: SouthAfrica, SouthAfrica
Organization: African Union

AU Values
• Respect for Diversity and Team Work
• Think Africa Above all
• Transparency and Accountability
• Integrity and Impartiality
• Efficiency and Professionalism
• Information and Knowledge Sharing

Organization Information
Reports to: Human Resources Officer
Directorate/Department : Finance, Administration & Human Resources
Division : Administration & Human Resources
Number of Direct Reports: 0
Number of Indirect Reports: 0
Job Grade: GSA4
Number of Positions: 1
Contract Type: Regular
Location: Midrand, South Africa

Purpose of Job
To provide secretarial and general administrative support services.

Main Functions
• Arranges appointments and maintains calendar of activities for the supervisor.
• Prepares meetings both internal and external as assigned.
• Types, proof-reads, saves, classifies and dispatches documents, letters, memos,
• reports, faxes, emails.
• Drafts responses to correspondence.
• Filing of all correspondence.
• Placing shorthand, dictation and typing transcription verbatim and editing correspondence, documents and reports.
• Receives official guests and visitors.

Specific Responsibilities
• Takes minutes and notes during meetings as assigned.
• Creates purchase requisitions for travel, stores requisitions and other services for the Division/Unit assigned.
• Maintains the Division/Unit retrievable filing system for all incoming and outgoing correspondences.
• Provides secretarial and administration support during Pan-African Parliament’s statutory meetings by preparing invitation letters and contracts for support staff.
• Maintains the diary of the activities of the supervisor. Academic Requirements and Relevant Experience
A Diploma in Secretarial Studies, Management, Administration with three (3) years secretarial experience in a busy office or a Bachelor’sDegree in the above fields with two (2) years relevant work experience.

Required Skills
• Good knowledge of modern office procedures.
• Excellent knowledge and practical experience of computer programs at the user level i.e. Word, Excel, PowerPoint, SAP, etc
• Good Interpersonal and communication skills.
• Planning and organizational skills.
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and fluency in another AU language(s) is an added advantage

Leadership Competencies
• ..Flexibility
• ..Risk Awareness and Compliance
• Core Competencies
• ..Teamwork and Collaboration
• ..Accountability awareness and Compliance
• ..Learning Orientation
• ..Communicating Clearly
• Functional Competencies
• ..Trouble shooting
• Job Knowledge Sharing;
• Task Focused;
• ..Continuous Improvement Awareness

Tenure Of Appointment:
The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming:
The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Languages:
Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage

Remuneration:
Indicative basic salary of US$ 12,834.00 (GSA4 Step 1) per annum plus other related entitlements e.g. Post adjustment (57% of basic salary), Housing allowance US$ 16,813.44 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

Work Hours: 8

Experience in Months: 36

Level of Education: Diploma

Job application procedure
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