Summary
Date Posted: Wednesday, January 17 2024, Base Salary: Not Disclosed

JOB DETAILS:
Job Summary:
• The Resource Financial and Administrative Coordinator will provide financial and administrative support to the Resource Management Lead on the management of resources awarded by different funding agency. The Resource Financial and Administrative Coordinator will ensure that the grant activities fit with the mission of the Ministry of Health (MOH) and the 4X4 reform. The Resource Financial and Administrative Coordinator will also provide general oversight for proposals, verify approval of regulatory compliance protocols, verify resource availability, and ensure that all the planned deliverables and financial commitments of the grant are met in a timely manner. The candidate will be seconded at the Ministry of Health for the duration of his/her employment.

Job Duties and Responsibilities:
• Provide financial and administrative support to the GMU lead on the management of the grant, including preparing and submitting financial reports, invoices, and receipts, maintaining accurate and updated records of the grant transactions and documents, and facilitating the audit process.
• Ensure that the grant activities fit with the mission of the MOH and the 4X4 reform, and align with the strategic goals and objectives of the Ministry of Health.
• Provide general oversight for proposals, including reviewing and approving the budget, ensuring the feasibility and sustainability of the project, and verifying the eligibility and compliance of the applicants and partners.
• Verify approval of regulatory compliance protocols, such as ethical clearance, data protection, and risk assessment, and ensure that the grant projects adhere to the relevant laws, regulations, and policies of the Ministry and the funding agency.
• Verify resources availability, such as human resources, equipment, materials, and facilities, and coordinate with the lead, the Office of the Minister of State, the Department of Health Workforce Development, the funding agency, and other stakeholders to ensure the smooth and efficient implementation of the grant projects.
• Ensure that all the planned deliverables and financial commitments of the grant are met in a timely manner, and monitor and evaluate the progress and impact of the grant projects, using appropriate indicators and tools.
• Perform any other duties as assigned by the Grant Management Unit Lead.

Job Qualifications and Requirements:
• Master’s degree or higher in a relevant field, such as accounting, finance, business administration, or project management.
• At least three years of experience in financial and administrative management, preferably in the public sector and with international funding agencies.
• Demonstrated knowledge and skills in financial and administrative procedures, budgeting, reporting, auditing, and compliance.
• Excellent communication and organizational skills, with the ability to work effectively with diverse stakeholders and teams.
• Fluent in English, both written and spoken. Knowledge of other languages is an asset.
• Proficient in Microsoft Office applications, such as Word, Excel, PowerPoint, and Outlook, and other relevant software and tools.
• Self-motivated, reliable, and detail-oriented, with the ability to work independently and under pressure.
• Flexible, adaptable, and problem-solving, with the ability to handle complex and dynamic situations.

Work Hours: 8

Experience in Months: 36

Level of Education: Associate Degree

Job application procedure
• All applications must be uploaded to this google form link no later than Thursday, January 25th 2024 by 11:59pm CAT. The following application materials are required, and incomplete applications will not be considered.
• https://docs.google.com/forms/d/e/1FAIpQLSeHbWe3MoI-T9MUJMwIfbEN_D9KhIiYRbOY9SkrsJOr_rxQnw/viewform?usp=pp_url 
• Motivation Letter stating your reason for application.
• Detailed CV
• Proof of Academic Credentials (Diploma and certificates)
• Copy of National ID or passport
• List and contacts of Professional References (3)
• N.B: Only successful applicants will be contacted for the next steps through phone call/or email.
• Kara Neil
• Executive Secretary

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