Commodity/Service Required:

BDS training Provider

Type of Procurement:

Purchase Order

Type of Contract:

Fixed Price/Deliverables based.

Term of Contract:

February 2024-Februray 2025.

Contract Funding:

Contract No.

This Procurement supports:

Feed the Future Rwanda Hanga Akazi Activity

Submit Proposal to:

HAprocurement@hanga-akazi.org.

Date of Issue of RFP:

18^th December 2023

Date Questions from Supplier Due:

22^nd  December 2023

Date Proposal Due:

29^th December 2023

Approximate Date Purchase Order Issued to Successful Bidder(s):

January 2024

Method of Submittal:

Respond via e-mail with attached document in MS Word / pdf format.

The Bidder/Seller agrees to hold the prices in its offer firm for 30 days from the date specified for the receipt of offers unless another time is specified in the addendum of the RFP/RFQ.

Solicitation Number:

Description of Activity/Service:

The goal of the Hanga Akazi (HA) Activity is to foster transformative partnerships in Rwanda’s agriculture sector and complementary market segments, leading to a resilient and catalytic agri-food ecosystem that drives inclusive job creation, increased entrepreneurship opportunities, and the entry and growth of new and existing enterprises to contribute to inclusive and sustainable private sector growth. The Activity will lead to 19,000 full-time equivalent (FTE) jobs and 23,000 new and improved jobs within Rwanda’s food system over the life of the project.

For HA to be able achieve that, there is a need for collaboration between private sector players such as financial institutions/ service providers and agribusinesses, as well as other stakeholders whose interventions aim towards skills development and job creation.

It is in this regard that Hanga Akazi wishes to recruit a qualified firm to provide capacity building to BDAs, BDEU’s, coops and general enterprises and other young Entrepreneurs in with the below specific objectives:

1. To empower BDAs, BDEU’s, coops and general enterprises and other young Entrepreneurs with diversified knowledge and practical skills necessary for robust business advisory;
2. To strengthen BDAs credibility through institutionalized certification to increase confidence in BDAs, BDEU’s, coops and general enterprises and other young Entrepreneurs by local stakeholders, including their clients;
3. To increase the quality and size of viable and resilient BDAs, BDEU’s, coops and general enterprises and other young Entrepreneurs supported bankable projects by local entrepreneurs.
4. To help the new BDAs, BDEU’s, coops and general enterprises and other young Entrepreneurs understanding in deep the main components of advanced business plan;
5. To enable BDAs, BDEU’s, coops and general enterprises and other young Entrepreneurs to understand how better to do a market analysis using 8 P’s used in marketing mix;
6. To help BDAs, BDEU’s, coops and general enterprises and other young Entrepreneurs to understanding and perform SWOT analysis as vital process that helps a business to evaluate its internal and external environment by identifying strengths, weaknesses, opportunities and threats.
7. To enable the new BDAs, BDEU’s, coops and general enterprises and other young Entrepreneurs to understand basic skills on accounting and how to determine the cost structure of the project (financing plan);
8. To help Business Development Advisors BDAs, BDEU’s, coops and general enterprises and other young Entrepreneurs to well elaborate financial reports and their deep financial analysis ratios and mastering their interpretation.
9. To be able to prepare a business plan and to make its presentation in front of a group of people, and in turn, to be able to transmit the acquired knowledge to other entrepreneurs.
10. To support relevant participants with basic computer and digital literacy skills that are essential for development and growth of businesses.

Product or Service Expectations (both if applicable):

The institution/Company to conduct this assignment shall be composed of multidisciplinary staff of at least seven experts with the following qualifications and job-related experience:

• The Expert trainer should present at least a university degree at Bachelor’s degree level in Business Administration, Accounting, Management, Finance, Cooperatives and business management, Human Resources Management, or other related fields.
• Experience in training BDAs;
• Having experience in training on Business registration and taxation;
• Advance Business plan training;
• Experience in Business Canvas training;
• Experience in training using Microbusiness simulation games;
• Having experience training on professional coaching for BDAs;
• Having experience training on Financial Education
• Being officially registered as a consultancy firm/company as required by the Government of Rwanda.
• Having Physical address in Rwanda.
• The Consultancy firm must have extensive experience of at least 5 years in SMEs or Cooperatives business development and management support.
• The consultancy firm must be accredited to provide trainings.
• Having conducted at least 2 similar assignments.

Qualified service provider/ will provide capacity building to BDAs, BDEU’s, coops and general enterprises and other young Entrepreneurs in the areas of:

1. Module Development: The modules cover the following areas among others:

• Entrepreneurial Psychometric test
• Ring Toss Entrepreneurship game
• Advanced Business Planning
• Business Model Canvas
• Micro-business Management Simulation.
• Basic computer and digital skills among others

2. Conducting the training for BDAs, BDEU’s, coops and general enterprises and other young Entrepreneurs 

Deliverables, Timelines, Special Terms and Conditions:

1. Inception Report: The service provider is expected to submit an inception report indicating the following sub-sections

• Assignment background
• Assignment objective(s)
• Understanding of the scope of work (SoW)
• Expected deliverables
• Detailed contents of the modules to be developed
• Methodology/Approach of the assignment
• Assignment work plan

2. Module development: The consultant will develop modules in areas of 1) Entrepreneurial Psychometric test, 2) Ring Toss Entrepreneurship game, 3) Advanced Business Planning, 3) Business Model Canvas, 4) Micro-business Management Simulation. The developed modules will be submitted in softcopies for the client review and approval.  The Modules will be in a word document and Power Point Presentation format with training notes for training purposes. The financial modeling and tools will be provided in excel format.

3. Conduct Training: The consultant will conduct the training as indicated 

4. Final Training report: The consultant will submit final report with supporting documents to Hanga Akazi Project

Item #

Quantity to be Purchased

Description of Preferred Commodity or Services Specifications

Unit of Measure

Unit Fixed Price (Each)

Total Fixed Price (Each)

Lead Time Availability (Number of Days)

1

Inception Report:

inception report indicating the following sub-sections:

• Assignment background, Assignment objective(s), Understanding of the scope of work (SoW)
• Expected deliverables.
• Detailed contents of the modules to be developed
• Methodology/Approach of the assignment
• Assignment work plan

Number of days

2

Module development:

The consultant will develop modules in areas of 1) Entrepreneurial Psychometric test, 2) Ring Toss Entrepreneurship game, 3) Advanced Business Planning, 3) Business Model Canvas, 4) Micro-business Management Simulation. The developed modules will be submitted in softcopies for the client review and approval.  The Modules will be in a word document and Power Point Presentation format with training notes for training purposes. The financial modeling and tools will be provided in excel format.

Number of days

3

Conduct Training

The consulting company/firm will perform the assignment on an ad hoc and intermittent basis.

Number of days

Final Training report

The consultant will submit final report with supporting documents to Hanga Akazi Project

Number of days

Total Value

Signature:

Title:

Date:

Congebanque building 5^th floor

USAID

(a)

The solicitation number:

(b)

The date and time submitted:

(c)

The name, address, and telephone number of the seller (bidder) and authorized signature of same:

(d)           

Validity period of Quote:

(e)             

A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary.

(f)

If RTI informs Seller that the Commodity is intended for export and the Commodity is not classified for export under Export Classification Control Number (ECCN) “EAR99” of the U.S. Department of Commerce Export Administration Regulations (EAR), then Seller must provide RTI the correct ECCN and the name of Seller’s representative responsible for Trade Compliance who can confirm the export classification.

(g)           

Lead Time Availability of the Commodity/Service.

(h)

Terms of warranty describing what and how the warranties will be serviced.

(i)

Special pricing instructions: Price and any discount terms or special requirements or terms (special note: pricing must include guaranteed firm fixed prices for items requested.

(j)

Payment address or instructions (if different from mailing address)

(k)

Acknowledgment of solicitation amendments (if any)

(l)  

Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including points of contact with telephone numbers, and other relevant information)

(m)

Special Note: The Seller, by his response to this RFQ/RFP and accompanying signatures, confirms that the terms and conditions associated with this RFQ/RFP document have been agreed to and all of its attachments have been carefully read and understood and all related questions answered.

Angella Tugume

Haprocurement@hanga-akazi.org

December 22^nd 2023

The procurement selection committee will evaluate the proposals using the Quality-Cost Based methodology as detailed below:

1. Preliminary examination of administrative requirements compliance to this request for proposals on a pass/fail basis.
2. Detailed technical evaluation will contribute 70%. Proposals failing any stage will be eliminated and not considered in subsequent stages
3. Financial scores will be allocated 30% to determine the best evaluated bid.