Request for Quotations (RFQ)

Land O'Lakes Venture37 - Orora Wihaze

Funded under: USAID.  

RFQ Number: 24-ROW-PROC-0001

RFQ Title: Supply and Installation of Black Soldier Fly Meal Production Equipment

Date Issued: 18^th January 2024

Closing Date:  02^nd February 2024

Quotations received after the closing date/time mentioned will be rejected.

Background

Feed the Future Rwanda Orora Wihaze aims to sustainably increase the availability of, access to, and consumption of animal sourced foods (ASF) through the development of a profitable market. In this regard Orora Wihaze has partnered with SAFE FOR HEALTH LTD, a locally based organic waste processor in Rwanda, to scale up insect-based meal production facilities and operational system to produce alternative source of protein for complete animal feed

Based on this partnership, Land O’Lakes Venture37 seeks quotes for the supply and installation Black Soldier Fly (BSF) Meal Production Equipment. This equipment will be used to expand the production capacity of BSF meal by upgrading the BSF larvae production facilities, operation systems and technology

This RFQ seeks offers for the following item(s): See more details in Annex 1 – Specifications/Scope of Work

Technical Specifications

To be considered, service(s)/item(s) offered must conform to the following specifications:

• Equipment should be in factory new condition as per specifications attached – Annex 1
• Full details on Items and quantities see Annex 1 – Specifications/Scope of Work
• Indicate Warranty/workmanship requirements (length in years, minimum terms, etc.)
• Include professional installation at the Safe for Health Ltd.

Instructions for Submitting an Offer

To be considered, offers must be valid for a minimum of 90 days following the closing date of the RFQ, and include all of the following:

1. Cost Offer that includes:

• Total net price quoted in Rwandan Francs, including transportation to Mayange Sector – Bugesera District, Rwanda less any discounts
• Unit price of items or services
• Unit designation (each, bag, Kg, roll, hourly, daily, etc.)
• Taxes (VAT) shown separately
• Installation, testing of the equipment, commissioning, training, and technical support charges shown separately if any, 

2. Additional information required in your quote include:

• A firm delivery or start date. If the items are not available in-stock, quotations must include expected availability date.
• Your quote must conform to the attached specifications and be suited to Rwanda conditions. No alternative offers will be considered.
• Complete technical literature for the item(s), including specifications, instructions, and any other important details about the product.
• Country of manufacture and brand names of all items
• Source country, that is the country in which the item is available for sale and from which the item is shipped to its destination in Rwanda
• Name of Facilities, availability and location of in-country service and maintenance support, and spare parts availability
• Information on any warranty/guarantee against any/all defects in workmanship and materials.

Offers should be submitted via email: 

1. Posted quotations must have supplier’s complete name and address and the RFQ number and title. Quotations should be addressed to:

To:    Land O’Lakes Venture37, Rwanda Orora Wihaze

Attn: Procurement Team

Email:  ProcurementROW@LandOLakes.com

Offer Evaluation and Scoring

Award will be made to the offeror who meets all specifications, terms, and conditions of this solicitation and offers the best value based on the following criteria:

Important Notes

• Rwanda Orora Wihaze will inspect the items/service deliverables prior to accepting delivery.
• Rwanda Orora Wihaze can provide reference to VAT exemption. Offerors are requested to show separately VAT amount and indicate the VAT registration number. All other applicable taxes, duties, levies, export clearances/licenses in the country of origin/loading etc. shall be borne by the supplier.
• Payment will be made within 21 days from date of receipt of items/performance of services, subject to installation (if applicable), receipt of all supporting documents delivered in good order by the offeror, and Venture37’s inspection and acceptance of all items/deliverables.
• Venture37 reserves the right to accept or reject any offer or cancel or reissue this RFQ without assigning any reason.
• Issuance of this RFQ in no way obligates Venture37 to award a contract or purchase order and offerors will not be reimbursed for any costs associated with the preparation of this quotation. All preparation and submission costs are at the offeror’s expense.

ATTACHMENTS: 

Annex 1 – Specifications/Scope of Work

Annex 2 – Pricing Template

Annex 3 – Prohibited Telecommunications and Video Surveillance Services or Equipment Certification