Request for Quotation for the Supply of Special Medicines/Drugs on Prescription Under Framework Agreement.
ALIGHT works with its partners and constituencies to provide opportunities and expertise to refugees, displaced people, and host communities – to better survive conflicts and crises, and to rebuild lives of dignity, health, security, and self-sufficiency. ALIGHT presently works in and with partners in seventeen countries globally. ALIGHT has consistently operated in Rwanda since the year 1994, and today has a strong and committed team of over eight hundred personnel who include full-time staff, community mobilizers, and incentive workers– implementing programs in Primary Health Care, Reproductive Health, HIV and Nutrition; also Water, Sanitation and Hygiene, Shelter and general Infrastructure, Livelihoods/Economic strengthening, and Sexual and Gender-Based Violence Prevention/ Protection.

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Dear Supplier,
ALIGHT in Rwanda is seeking to enter into one (1) year renewable Framework Agreement (FWA) with eligible and qualified supplier/s for the supply of goods/services in accordance with the conditions detailed in the attached documents. Eligible and licensed retail pharmacies are invited to submit their indicative prices of the listed goods attached (Annex 1) showing detailed specifications. The supplier should use Annex 1 to provide the pricing information on each product.

For your understanding, the Framework Agreement in itself will not constitute a contract to Supply but it is an ‘umbrella agreement’ that sets out the terms (particularly relating to price, quality and quantity) under which individual contracts (call-offs) by way of a signed “Purchase Order” can be made throughout the period of the agreement. Your quoted prices will ideally remain fixed for at least a period of 1 year, after which, may be reviewed when necessary.
However, it is also understood that due to unforeseen fluctuations in markets, government interventions and regulations, fixed prices may not always be realistic in all circumstances. Once qualified for the FWA, ALIGHT may from time-to-time place orders from your price list on a need basis.
Now therefore, please find attached the following documents for your review and as a guide for you in the quotation process.
• List of medical commodities to be supplied under the FWA (list of medicines attached).
• Terms and Conditions of Purchase (which will be signed by the successful Bidder(s) upon issuance of each PO or Order list).
• ALIGHT’s Conflict of Interest Policy
• Code of Conduct and Procurement Code of Conduct
• The IAPG Code of Conduct
• Supplier’s Confirmation – Form to be signed and submitted together with the Supplier’s Quotation.

Administrative requirements:
• Business Registration certificate issued by Rwanda Development Board (RDB)
• A valid license to operate a retail pharmacy in Rwanda issued by the MOH or any other relevant government body
• A Valid tax clearance certificate
• Contact information of the responsible pharmacist.
• Business structure chart
• Location of pharmacy and any branches countrywide

Submission Procedure
Your quotation comprising of both indicative unit prices and required administrative documents must be submitted by email to rw.procurement@wearealight.org and addressed to The Chairperson of ALIGHT Rwanda Tender Committee not later than Friday May 6, 2022 by 5PM.
Any additional information or clarification regarding this tender can be sought by email at: rw.procurement@WeAreAlight.org.

Bernad O. Ojwang
Country Director
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