Request for Quotation (RFQ) Office Stationaries
A nonprofit organization operating in 29 countries, we work with enterprising men and women in the developing world to build competitive farms, businesses and industries. By linking people to information, capital and markets, we have helped millions to create lasting prosperity for their families and communities. TechnoServe has earned a 4-star rating from independent evaluator Charity Navigator for the last 10 years, placing us in the top 1 percent of all its rated nonprofits.

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Request for Quotation (RFQ) Office stationaries
Date: April 28, 2022
Subject: Request for Quotations
TechnoServe Inc. (TNS) – Rwanda, invites your firm/Company to participate in this competitive solicitation for pricing, delivery and terms of potential sale to TechenoServe office stationaries in Kigali, Rwanda.

Introduction
TechnoServe is an independent, non-governmental organization providing professional support to build competitive farms, businesses and industries. We are a non-profit organization that develops business solutions to poverty by linking people to information, capital and markets. Our work is rooted in the idea that given the opportunity, hardworking men and women in even the poorest of places can generate income, jobs and wealth for their families and communities.
We recognize that maximizing the inclusive economic growth requires the full and unencumbered participation of women. This requires us to not only systematically integrate gender in our project participation, but also within all levels of our staffing. For more information, visit www.technoserve.org

Background
TechnoServe Rwanda seeks quotations to provide Office stationaries. TechnoServe plans to issue a contract/LPO to one successful bidder through a full and open competition. Interested and qualified service providers are encouraged to express their interest in providing the office stationaries for the TechnoServe offices located in Umoja House in Muhima.

General Requirements
Bidders are invited to submit quotations in accordance with requirements of the enclosed RFQ. Quotations must be received by TechnoServe no later than the date and local time stated in this RFQ. TechnoServe requires that proposals remain valid for a minimum of 30 calendar days after submission.
The bidders should read the entire solicitation, which includes all pertinent sections and the terms, conditions and instructions required for submitting a quotation. This solicitation in no way obligates TechnoServe to award a contract, nor does it commit TechnoServe to pay any cost incurred in the preparation and submission of a quotation in response hereto.
Furthermore, TechnoServe reserves the right to reject any and all bids, if such action is considered to be in the best interest of TechnoServe.

Price Schedule
Total price must include all taxes and fees in Rwandan Francs (RWF), and should be expressed in a per unit basis, based on the needs listed in Chart 1 below.

Chart 1: Description of required office stationaries
No Description of office Stationaries) Unit Unit Cost (RWF) Total Cost (RWF)
1 Staples 26/6 Pack of 10/12 small box
2 Staples 24/6 Pack of 10/12 small box
3 Staples 66/14 (precise the size you have) Pack of 10/12 small box
4 Stapler middle size Pc
5 Stapler small size Pc
6 Stapler big size Pc
7 Staple remover Pc
8 Paper clip 32mm/33mm Pack of 10/12 small box
9 Paper clip 50/51mm Pack of 10/12 small box
10 Paper clip 78mm Pack of 10/12 small box
11 Binder clips 15mm Pack of 12 small dozen
12 Binder clips 16mm Pack of 12 small dozen
13 Binder clips 19mm Pack of 12 small dozen
14 Binder clips 25mm Pack of 12 small dozen
15 Binder clips 31mm/32mm Pack of 12 small dozen
16 Binder clips 35mm Pack of 12 small dozen
17 Binder clips 41mm Dozen
18 Binder clips 51mm Dozen
19 Filing box (hard folder) normal size Pack
20 Filing box (hard folder)medium/plastic/various colours Pack
21 Filing box (hard folder) small/plastic/various colours Pack
22 Archive box kaki 36X26X11cm Pack
23 Business card holder Pc
24 Signature book Pc
25 Register book 330mmX210mm Pc
26 Calculator Pc
27 Notepad with plastic cover Pc
28 Small and simple notepad with spiral A5 Dozen
29 Notebook A4 Dozen
30 Notebook A5 Dozen
31 Notebook A3 Dozen
32 DVD-R 4.7GB 120min Pack
33 Paper glue Dozen
34 Paper glue/gel Dozen
35 Hard cover for binding Ream
36 Transparent cover for binding Ream
37 Pencil Dozen
38 Pen (blue) BIC Pack of 50
39 Pen (black) BIC Pack of 50
40 Pen (red) BIC Pack of 50
41 Desk organizer Pc
42 Rubber bands Packet
43 Stamping ink Pc
44 Corrector ink Set of 2
45 Envelop A4 Packet of 50
46 Envelop A3 Packet of 50
47 Envelop A5 Packet of 50
48 Envelop small white Packet of 50
49 Plastic file Packet of 20
50 A4 suspension file Packet of 50
51 Incoming courier book Pc
52 Outgoing courier book Pc
53 Flash disk 4GB Pc
54 Flash disk 8GB Pc
55 Flash disk 16GB Pc
56 Flash disk 32GB Pc
57 Flash disk 64GB Pc
58 External hard disk 500GB Pc
59 External hard disk 1000GB Pc
60 Tonner/Cartridge(GPR-16) for the big Printer in the shared office) Pc
61 Tonner/Cartridge(hp53A Black) for the Printer in the finance office) PC
62 Tonner/Cartridge( hp 05A Black )for the Printer in the PM office PC
63 Tonner/Cartridge((hp 36A Black) for the Printer(in the HR office) PC
64 Tonner/Cartridge(inkjet tri-color 22 & inkjet Black 21) for the Printer HP Deskjet F2200 PC
65 Permanent marker Dozen
66 Whiteboard marker Dozen
67 Sellotape transparent with holder Packet
68 Sellotape transparent white and big Packet
69 Sellotape transparent white and small Packet
70 Scotch khaki big Packet
71 Printing paper A4, super white 80 G/M2 Box of 5 reams
72 Flip chart paper Pc
73 Flip chart stand Pc
74 Paper punching machine - medium size Pc
75 Paper punching machine - small size Pc
76 Key holder Packet
77 Post it yellow - small Dozen
78 Post it yellow - big Dozen
79 Post it set of mixed colours Dozen (set of 5)
80 Post it with various colours in one Pc
81 Sign here stickers, different colours Pc
82 Plastic binding spiral / 21 rings, 6mm Box of 100 pc
83 Plastic binding spiral / 21 rings, 8mm Box of 100 pc
84 Plastic binding spiral / 21 rings, 10mm Box of 100 pc
85 Plastic binding spiral / 21 rings, 12mm Box of 100 pc
86 Plastic binding spiral / 21 rings, 14mm Box of 100 pc
87 Plastic binding spiral / 21 rings, 16mm Box of 100 pc
88 Plastic binding spiral / 21 rings, 21mm Box of 100 pc
89 Plastic binding spiral / 21 rings, 25mm Box of 100 pc
90 Plastic binding spiral / 21 rings, 32mm Box of 100 pc
91 Highlighter / yellow, green, blue, pink Pack of 10
92 Sharpener Packet
93 Office tray / organizer Set of 3 (plastic)
94 Office tray / organizer Set of 3 (transparent)
95 Battery AA size Pair
96 Battery AAA size Pair
97 Microfiber cloth for cleaning computer Pc
98 Foam cleaner for laptop Pc
99 Laser pointer Pc
100 Diary (agenda) Pc

Tax
Delivery
Grand Total
NB: A quotation which do not comply with the above conditions will not be considered, submission of quotation: Please submit your quotation in PDF format to: RW-Info@tns.org clearly indicating in the subject line: “Office Stationaries” by May 6th, 2022 at 5:00PM Rwandan Time.
Selection will be based on price, Compliance to specifications, quality and Delivery time of office stationaries items, and vendor experience.

Evaluation Criteria
The LPO will be awarded to the bidder that receives the highest score as set out in the criteria below.
Selection Criteria Score 100%
Technical 60
Compliance to specifications 20
Delivery Time/Product Quality 30
Vendor Experience 10
Financial 40
Price of items 40
Total Score 100
The currency of the bid will be in Rwanda Francs (RWF) and will be inclusive of all
applicable Taxes.

Required documents for eligibility Assessment
The following documents are required;
• A letter of submission of the tender correctly filled, signed and sealed.
• Company profile including physical business address and postal address on a company letterhead
• Business registration certificate
• Evidence of business registration and a valid RRA tax clearance certificate
• Valid RSSB clearance certificate
• Price schedules going by the itemized descriptions.
• Proof of EBM use
• At least three (3) recommendation letters of similar contract execution

Terms And Conditions
1. The Request for Quotes is not and shall not be considered an offer by TechnoServe.
2. All responses must be received on or before the date and time indicated on the RFQ. All late responses will be rejected.
3. All unresponsive quotes will be rejected.
4. All quotes will be considered binding offers. Prices quoted must be valid for entire period provided by respondent.
5. All procurement will be subject to TNS contractual terms and conditions and contingent on the availability of donor funding.
6. TNS reserves the right to accept or reject any quotation or cancel the procurement process at any time, without assigning any reason, and shall have no liability to any vendors submitting RFQs for such rejection or cancellation of the procurement.
7. TNS reserves the right to accept all or part of the quotation when awarding the purchase order/contract.
8. All information provided by TNS in this RFQ is offered in good faith. Individual items are subject to change at any time and all bidders will be provided with notification of any changes. TNS is not responsible or liable for any use of the information submitted by bidders or for any claims asserted therefrom.
9. TNS reserves the right to require any bidder to enter into a non-disclosure agreement.
10. The bidders are solely obligated to pay for all costs, of any kind whatsoever, which may be incurred by bidder or any third parties, in connection with the Response. All Responses and supporting documentation shall become the property of TNS, subject to claims of confidentiality in respect of the Response and supporting documentation, which have been clearly marked confidential by the bidder.

Form/Content Of Response
All quotations shall:
1. Be in the English language.
2. Contain detailed cost in Rwanda Francs(FRW), with applicable Tax/Charges clearly identified, and provided against each of the categories of services described in Chart 1.
3. Provide requested payment terms and conditions.
4. Describe the qualifications, experience and capabilities of the firm in providing the type of services being request by this RFQ.
5. Provide at least 3 references for similar procurements with a description of the work done and the dates performed.
6. Include a contact name, email address, and telephone number to facilitate communication between TNS and the vendor.
7. A brief outline of the company and services offered, including:
• Full legal name, jurisdiction of incorporation, and address of the company
• Full legal name and country of citizenry of company’s President and / or Chief Executive Officer and / or all other officers and senior managers of the company
• Year business was established

Schedule Of Events
1. Questions regarding this request should be addressed to RW-Info@tns.org, and must be received no later than May 4th, 2022. Responses to questions will be distributed to all interested parties no later than May 5th, 2022.
2. Responses to the RFQ should be addressed to the attention of Ben Bizinde, Country Programs Manager at RW-Info@tns.org and no later than May 6th, 2022.
End of RFQ