Request for Proposals at J.E. Austin Associates, Inc. (JAA).

J.E. Austin Associates, Inc. (JAA). (“the Contractor”) acting on behalf of the United States Agency for International Development (USAID) as implementer of the USAID Bicycles for Growth (BFG) Project,  is soliciting offers from qualified, legally registered Rwandan for-profit and non-profit organizations of all types, and non-governmental organizations (NGOs), to submit proposals to provide services as the National Convening Partner in Rwanda.

This Request for Proposals (RFP) consists of the following sections:

Section 1 – Funding Opportunity Description, Scope of Work

Section 2 – Detailed Instructions

Section 3 – Proposal Submission and Preparation Information

Section 4 – Evaluation and Award Information

Section 5 – Administration Information

Section 6 – Annexes

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JAA is soliciting proposals from qualified offerors to provide the services described in “Section 1 – Funding Opportunity Description, Scope of Work” of this request for proposals (RFP). The successful bidder will be responsible for ensuring achievement of specified deliverables.

The Offeror may NOT subcontract or enter into joint ventures or other agreements with other organizations under any resultant subcontract without prior JAA approval. Should there be a need for the Offeror to subcontract to another organization, the Offeror must perform a substantial portion of the activities (including program management and operations, and delivery of required services).

The Offeror may not submit more than one proposal per RFP. The Offeror may not be a partner in another proposal on the same RFP. The Offeror and its partner(s), if any, must satisfy the eligibility criteria as per Section 2.1.

Subcontract Award: JAA intends to award one time and materials subcontract up to the amount of USD $6,000, to be allocated over an estimated seven months. The anticipated period of performance of the subcontract is expected to start from on or about October 24th, 2022. All tasks should be completed by March 31st, 2023 (the end of BFG’s Assessment Phase). Under a time and materials subcontract, payments will be made based on approved expenditures.

JAA will select the offer that presents best value based on the evaluation criteria stated in this RFP. This RFP in no way obligates JAA, the BFG Project, or USAID to execute a subcontract, nor does it commit JAA, the BFG Project, or USAID to pay any cost incurred in the preparation and submission of proposals.

Submission Procedure
Submission and deadline of proposals: Offerors are responsible for ensuring that their signed technical and cost proposals are received in accordance with the instructions stated in this RFP and received no later than the closing time and date. JAA cannot guarantee that late offers will be considered. Offerors must submit their offers electronically via e-mail to Ms. Kylie Grow, Project Manager, at kgrow@jeaustin.com. Offers must be received by October 7th, 2022, no later than 5:00 PM (17:00) CAT. Please include “Submission–[Offeror/Entity Name]–USAID BFG RFP 2022-09-2” in the e-mail subject line.

Validity Period: Offerors’ proposals must remain valid for 90 calendar days after the proposal submission deadline.

Written Questions and Clarifications: Upon receipt of this RFP, Offerors should carefully review the entire document. All firms interested in responding to this RFP should submit any questions/requests for clarifications, in writing via email to kgrow@jeaustin.com by September 23rd, 2022, at 5:00 PM (17:00) CAT. No questions will be accepted after this date and time. Please include “Questions–[Offeror/Entity Name]–USAID BFG  RFP 2022-09-2” in the e-mail subject line. Answers to questions and clarifications will be sent by September 30th to all who provide questions and/or a return email address. Answers to questions will also be posted on the websites where the RFP was publicly posted.

Organizations invited by JAA / the BFG Project to submit proposals for the services described in this RFP are under no obligation to do so. Offerors will not be reimbursed for any costs incurred in connection with the preparation and submission of their bids.

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