Request for Proposal Provision of Custom Clearing Services to UN Agencies in Rwanda
Rwanda is among eight pilot countries selected in January 2007 to implement the One UN Reform , which enables the UN System to provide a more effective and coherent response to the needs of the Government of Rwanda and its Development Partners. As part of the UN Country Team, UNDP works with other sister agencies to implement the “One UN – Delivering as One” process. UNDP-Rwanda’s programmes and activities respond to the challenges facing the country to achieve the Millennium Development Goals (MDGs).

United Nations Development Program
Request For Proposal (Rfp)
Ref: RFP/UNDP/RWA/2022/049
UNDP on behalf of UN Agencies in Rwanda is looking for licensed Firms/Companies to submit a proposal for the Request for Proposal Provision of Custom Clearing Services to UN Agencies in Rwanda
Please be guided by the form attached hereto as Annex 2, in preparing your proposal.
Proposals maybe submitted on or before September 23, 2022, 12:00 Noon Rwanda Time and via email, to the address below:
United Nations Development Program
P.O Box 445 Kigali, Rwanda, 4 KN 67 St, Kigali, Rwanda
Attn: Head of Procurement Unit
Email: offers.rw@undp.org
The proposal must be expressed in English, and valid a minimum period of 90 days.
In the course of preparing your proposal, it shall remain your responsibility to ensure that it reaches the address above on or before the deadline. Proposals that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation. If you are submitting your proposal by email, kindly ensure that they are signed and in the pdf. Format, and free from any virus or corrupted files.
Services proposed shall be reviewed and evaluated based on completeness and compliance of the proposal and responsiveness with the requirements of the RFP and all other annexes providing details of UNDP requirements.
The proposal that complies with all requirements, meets all the evaluation criteria and offers the best value for money shall be selected and awarded the contract. Any offer that does not meet the requirements shall be rejected.
Any discrepancy between the unit price and the total price shall be re-computed by UNDP, and the unit price shall prevail and the total price shall be corrected. If the service provider does not accept the final price based on UNDP’s re-computation and correction of errors, its proposal will be rejected.

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No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by UNDP after it has received the proposal. At the time of award of the contract, or purchase order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions.
Any contract or purchase order that will be issued as a result of this RFP shall be subject to the General Terms and Conditions attached hereto. The mere act of submission of a proposal implies that the service provider accepts without question the General Terms and Conditions of UNDP, herein attached as Annex 3.
Please be advised that UNDP is not bound to accept any proposal, nor award a contract or a purchase order, nor be responsible for any cost associated with a service provider’s preparation or submission of a proposal, regardless of the outcome or the manner of conducting the selection process.

UNDP’s vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a Purchase Order or contract in a competitive procurement process. In the event that you believe you have not been fairy treated, you can find detailed information about vendor protest procedures in the following link: http://www.undp.org/procurement/protest.shtml.
UNDP encourages every prospective service provider to prevent and avoid conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, cost estimates, and other information used in this RFP.

UNDP implements a zero tolerance on fraud and other proscribed practices, and is committed to preventing, identifying and addressing all such acts and practices against UNDP, as well as third parties involved in UNDP activities. UNDP expected its services providers to adhere to the UN Supplier Code of conduct found in this link: http://www.un.org/depts./pdf/pdf/conduct.english.pdf
All interested companies may download the Request for Proposal and Terms of Reference documents from UNDP Rwanda website at:
http://www.rw.undp.org/content/rwanda/en/home/operations/procurement/notices/
Thank you and we look forward to receiving your proposal.
Sincerely yours,
Shelagh Rwitare
UNDP Operations Manager.
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