Kigali, on 28/12/2022

Ref: No 11.07.023/1239/22/MD-EDCL/GU/jm

Country: Rwanda

Project: RUEAP

Request for Expressions of Interest (REOD)

Hiring Consulting Firm to Carry out Supervision of Engineering design Supply and installation of 16kV switching substations and Rehabilitation of associated Distribution of lines in KIGALI.

Rwanda Universal Energy Access Project (RUEAP)

The Government of Rwanda has applied for financing from the European Investment Bank (EIB) toward the cost of the Rwanda Universal Energy Access Project (RUEAP) and intends to apply part of the proceeds toward payments under the Contract for Carry out Supervision of Engineering design Supply and installation of 15kV switching substations and Rehabilitation of associated Distribution of lines in KIGALI.

under the European Investment Bank (EIB) Funding.

The services included under this project are:

The project consists of Supervision of the installation of 15kV switching substations in Kigali. This project will enable to improve electricity Distribution Network in Kigali. The Project funded by EIB shall involve the construction of new 15kV switching substations in the different parts of Kigali City. The selected cabins shall be equipped with Gas Insulated motorized breakers and SCADA that will enable remote switching from the control center, reinforcement of existing Over-head MV feeders that are poorly designed and need to be re-conducted or newly re-constructed, extension of MV lines and associated cabin to enable contingency supply and fault isolation, linking 2 existing cabins to create a switching mechanism that allows load transfer incases of contingencies The detailed descriptions are provided in Section (6) below alongside the location map shown in Armar-1 of the TOR

Similar Jobs in Rwanda
Learn more about Rwanda Energy Group
Rwanda Energy Group jobs in Rwanda

1. SPECIFIC ASSIGNMENT

The purpose of the consultancy service is to carry out the role of supervision for energy access construction works. The consultant will carry out the scope outlined below up to commissioning and preparation of final Project Completion Reports

The Consultant tasks shall include but not limited to the following:

In general, the scope of consultancy services shall include, but not limited to:

1. Assessment and approval of the contractor's/suppliers detailed design documents and drawings for compliance with the specifications in accordance with sound engineering practice.
2. Supervision of all types of site construction activities and ensure that the works are done in compliance with the contract plans and specifications with regards to both quality and timing
3. Inspecting and witnessing with EDCL representatives the factory acceptance tests (FAT) during the manufacture of major items of equipment and at the manufacturers' premises.
4. Monitor procurement, delivery and management of materials and equipment at field sites.
5. Supervise and approve the testing and commissioning of works.
6. Check and approval of complete set of "As-Built drawings, and documentation; and hand over formalities to the executing agency including the required quantities as specified in each contract document.
7. Holding regular planning and progress meetings to monitor progress and prepare minutes of meetings that shall be shared between the project executing agency representatives, contractors for review and approval.

2. EXPERTISE REQUIRED

Consultancy Firm:

The Consultant must be highly qualified and for that purpose should submit evidence of firm's previous experience in works associated with design, supervision, and construction management of similar nature (experience in the supervision of electricity distribution and/or transmission projects) and preferably of projects located in the Great Lakes Region.

All site supervision staff should have adequate experience, similar to this Project area. In addition, it is required that all field personnel of the Consultant be proficient in international communication skills, particularly in English.

The qualified consultant firms with capacity to perform the required services will be shortlisted. The request for proposals will be issued to shortlisted consultant firms, which will provide technical and financial proposals.

The consultant will carry out the scope outlined in the terms of reference. The contract duration will be 32 months from the contract commencement date up to the final completion of the project, including the following

1. 20 months (1 month for construction contract commencement, 18 months for contract duration, 1 month for preparation of Project Completion Reports)
2. 12 Months of liability period (during this period of the consultant staff will be part time).

The Energy Development Corporation Limited (EDCL) now invites eligible consultants to indicate their interest in providing these services.

Consultants may constitute joint ventures to enhance their chances of qualification

Eligibility criteria, establishment of the short-list and the selection procedure shall be in accordance with the Guide to Procurement for projects financed by the EIB, dated September 2018, which is available on the Bank's website at www.eb.org

The shortlisting criteria are as follows:

1) ELIGIBILITY

The Firms from all countries are eligible except for those debarred by the Bank (EIB) and the EU.

ii) EXPERIENCE IN SIMILAR ASSIGNMENTS (70 points)

The EOIs will be checked to assess whether the firms have demonstrated experience in management and supervision of works of similar nature (electricity transmission and distribution works) over the last 10 years.

The consultant firm should have at least 3 similar assignments executed in the above-mentioned period, among which at least one in sub-Saharan Africa and at least one relevant to projects financed by Multilateral Development Banks.

The similarity should be in terms of nature and value of at least 500,000 USD.

iii) Financial Capacity (30 Points)

The interested consultant firms should demonstrate their financial capacity (Financial position) to implement this assignment.

The financial position will be verified in the Audited financial statement of the last three years: ✓ Average annual tumover should be at least 1.8million USD; (15 points)

✓ Availability of financial resource such as liquid assets (The current ratio) should be greater than 1) (15points)

✓ The current ratio is calculated as follow: current Asset/ current Liabilities

✔ In case of joint venture, each partner should submit their Audited financial statements of the three last years.

o The turnover will be calculated for each partner; the combined average annual tumover of the last three years of the joint venture company should meet the requirement. The minimum average annual turnover of one of the partners should not be less than 40% of the requested value.

。 Each partner should have a current ration greater than one.

The firms will be ranked according to their experience and financial capacity.

The minimum score to be qualified is 70 points.

The Terms of Reference (TOR) for the assignment will be published on REG Website

Expressions of interest must be delivered through the e-mail addresses mentioned below by 06/02/2023 before 5.00 PM Local Time and mention:

Consulting Firm to Carry out Design and Supervision of works related to Power Distribution Lines Construction.

Energy Development Corporation Limited (EDCL)

KN 2 ST. P.O. Box 3855 Kigali, Rwanda, Procurement Unit, 11th Floor KCT,

RUEAP Senior Procurement Specialist, Tel: +250788466130

Email: procurement@edel.reg.rw

copy to cuwajeneza@edcl.reg.rw  and jmujawase@edcl.reg.rw

 Submission requirements:

a) brief overview of the firm/consortium including company profile, organization and list of staffing meeting the Key staff requirements set out in the ToR;

b) details of firm's/consortium's similar experience and related assignments covering the last 10 years and strictly related to the envisaged services, including information on contract value, contracting entity/client, project location/country and source of financing, duration (mm/yy to mm/yy), expert months provided (if different from duration), main activities, objectives, completion certificates (maximum 10 references);

c) Audited Financial statements for the last 3 years.

d) EIB Covenant of Integrity duly completed and signed. Form is available under https://www.eib.org/attachments/strategies/guide_to_procurement_en.pdf

The consultant firms will be selected in accordance with EIB guidelines and the detailed information are in terms of references will be published on REG website (www.reg.rw).

IMPORTANT: It should be noted that, in the Covenant of Integrity, the tenderer is requested to self- declare all sanctions and/ or exclusions (including any similar decisions having the effect of imposing conditions on the tenderer or its subsidiaries or to exclude the said tenderer or its subsidiaries, such as temporary suspension, conditional non-exclusion, etc.) imposed by the European institutions or any multilateral development banks (including the World Bank Group, the African Development Bank, the Asian Development Bank, European Bank for Reconstruction and Development, European Investment Bank or Inter-American Development Bank), regardless of the date of issue and the expiration or not of such decisions and of the current status of any sanction and /or exclusion. In this regard, any omission or misrepresentation, made knowingly or recklessly, may be considered as fraud under the EIB Anti-Fraud Policy. Therefore, the Client reserves the right to reject any offer presenting an inaccurate or incomplete Covenant of Integrity, and may cause the rejection of the offer for prohibited conduct