Request For Quotation(RFQ) for the Procurement of Hotel services: Accommodation and conference packages for a Period of Two (2) Years
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Request For Quotation(Rfq)
Project: Ingobyi Activity
RFQ Number: 263
For the procurement of: Hotel services: accommodation and conference packages for a period of two (2) years
Issuance date: 05/05/2022
Due date and time for receipt of offers 05/18/2022
Dear Sir/Madam:
You are kindly requested to submit quotations for the following item(s) in accordance with the specifications listed below. Firms invited by IntraHealth to submit offers for the goods described below are under no obligation to do so. Offerors shall not be reimbursed for any costs incurred in connection with the preparation and submissions of quotes.
This Is Not An Order
Item
No. Generic Description (Technical Specifications, Quality And Special Features Required) Unit Quantity Unit Price
( Vat Inclusive)
Provision of hotel services: accommodation, conference packages and catering services
A Accommodation
1 Standard single room with break fast Night/person 1
2 Standard double room with break fast Night/person 1
3 Deluxe Room Night/person 1
4 Suite/ executive room with break fast Night/person 1
B Conference package
1 Full day conference package (conference room equipped with sound system, projector, block notes, flip chart and markers; coffee break with assorted snacks (twice per day), lunch and drinking water (twice per day). Person 1
2 Full day conference package(Conference room equipped, projector, block notes, flip chart, and markers; coffee break with assorted snacks (twice per day), Lunch and drinking water (twice per day). Person 1
3 Full day conference package(conference room, block notes, flip chart and markers; coffee break with assorted snacks (twice per day), lunch and drinking water (twice per day)-without projector and sound system. Person 1
4 Half day conference package(conference room equipped with sound system, projector, block notes, flip chart and markers; coffee break with assorted snacks (once day), Lunch and drinking water(once day).
Person 1


ITEM
NO. Generic Description (Technical Specifications, Quality And Special Features Required)
Unit
Quantity Unit price
( VAT INCLUSIVE)
5 Half day conference package(conference room equipped with projector, block notes, flip chart and markers; coffee break with assorted snacks (once day), lunch and drinking water (once day) Person 1
6 Half day conference package (conference room, block notes, flip chart and markers; coffee break with assorted snacks (once day), lunch and drinking water (once per day)-without projector and sound system. Person 1
C Catering services
Coffee break with assorted snacks Person 1
Lunch with soft drink Person 1
Dinner with soft drink Person 1
• Juice (fresh) Bottle of 500 ml 1
• Juice (Inyange) Bottle of 500 ml 1
• Drinking water Bottle of 500 ml 1
• Catering services (transport cost) within 5kms Transport 1
• Catering services (transport cost) from 5 to10kms. Transport 1
D • Hiring sound system and projector
• Hiring sound system full day Set 1
• Hiring sound system half day Set 1
• Hiring LCD Project half day Piece 1
• Hiring LCD Projector for full day Piece 1
E • Hiring conference rooms
Hiring a conference hall with the capacity of hosting up to 30 people Hall 1
• Hiring a conference hall with the capacity of hosting between 31 and 50 people Hall 1
• Hiring a conference hall with the capacity of hosting between 51 and 100 people Hall 1
• Hiring a conference hall with the capacity of hosting above 100 people Hall 1
• Hiring a conference hall with the capacity between 101 to 200 people Hall 1
• Hiring a conference hall with the capacity above 200 people Hall 1
• Additional Information:
1. List the number of conference halls/rooms with associated capacity in terms of number of people they can hold.

Conditions Requirements
Delivery Of Quotation By email through ingobyiprocurement@intrahealth.org
Quotation should be accompanied by the following:
1. Physical address of your business
2. Company Registration Certificate
3. VAT Registration Certificate
4. Proof of using Electronic Billing Machine (EBM)
5. Valid Tax Clearance Certificate
6. Prices offered should be inclusive of VAT.
Validity Of Quotation 2 years
Request For Clarification On The Rfq Request for more clarification/information on the RFQ should be addressed in writing before submission deadline via email: ingobyiprocurement@intrahealth.org

Delivery And Installation5
Delivery Place
Details On After Sale And Post-Warranty Service
Details On Warranty
General Terms And Conditions Unless otherwise requested, quote on each item separately. Quotations should clearly state unit price and total price. Quotations must be typewritten or in ink and submitted on company letterhead.
IntraHealth reserves the right to a) reject any and all offers, in whole or in part, for any reason whatsoever, b) waive immaterial requirements, and c) pursue purchasing in a manner that is in the best interest of IntraHealth.
United States law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. The supplier must ensure compliance with these laws in any resultant contract from this RFQ.

List Any Discount That Applies
Payment Terms: 100% Upon Delivery And Verification Of Items
Other: List Any Accessories, Parts Or Additional Offers, Etc.

Name, Functional Title: Dr. Samson Radeny, Cop
Signature And Date: ____________________________________________
Contact Address To Submit Quotation: By Email:Ingobyiprocurement@Intrahealth.Org
Submission Date And Time: Thursday May 18, 2022
IntraHealth will respond to any question received prior to the due date for the quotes, and may, at its sole discretion, respond to requests received later than the due date. The question(s) and response(s) will be sent to all vendors who have requested the RFQ documents. IntraHealth may extend the closing date to ensure offerors have adequate time to consider answers and reply accordingly. Late quotes will not be accepted or considered.
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